Sponsor Information and Interest Form
Festival Information for Sponsors
Check In and Setup
Sponsor check in is 3-5 p.m. on Monday, July 5. Sponsors are allowed to drive onto the event field to unload supplies, but all vehicles must be cleared from the event field by 5:15 p.m. Any sponsor arriving after 5 p.m. will be required to park and carry supplies from the parking area to their assigned booth space. Displays must be completed and aisles cleaned by 5:30 p.m. regardless of arrival time. If you would like to request an earlier setup time, please contact Rachel Downey at 919-567-4711. Requests must be made by Friday, June 25.
Sponsor booth spaces are 10’ X 10’. Unless listed as a sponsor benefit, all sponsors must furnish their own display equipment and provide the necessary protection from the elements. Sandbags, tent pegs, or other tent weights are required. Each sponsor must stay in his/her assigned booth space. No signage, advertising, or selling can be done outside of this space. All displays are to be in good taste, neat and maintain a professional appearance. Electricity, water, and sewer disposal are not available.
If sales are being made, sponsors will need to display their NC Department of Revenue Sales Use and Tax Certificate for the entirety of the event.
Festival Hours: 6 p.m. – 10 p.m., Fireworks beginning at 9:15 p.m. (weather permitting)
Booths should be maintained until the end of the event (end of fireworks) around 10 p.m. Early packing will not be allowed. Vehicles will not be allowed to remain in the booth area. Parking will be provided nearby. Prior to the festival, you will receive your booth space number, assigned setup time, directions, map to the event, parking instructions, and other important information.
Breakdown and Cleanup
Breakdown cannot begin until the end of the event, which is around 10 p.m. For safety reasons, event staff will tell sponsors when they can bring their vehicles back on the field. All garbage must be placed in the provided dumpsters (event maps will be provided in festival packets prior to the event) and boxes must be broken down.