Recreation Advisory Committee Meeting Minutes

June 9, 2005

7:00 p.m. Town Hall Council Chambers

Board Members Present: Mary Beth Healy-Henrick, Randy Adamson, Libby Wilhelmson, Patty Glembocki, Beth Arthur

Board Members Absent: Kathy Hamilton Brown, Mark Phelps, Ex-Officio Hank Dickson

Staff Present: Len Bradley, Sarah Kennedy, Johnny Dickinson, Julie Elliott

CALL TO ORDER

Chairman Randy Adamson called the meeting to order.

MINUTES

Beth Arthur made a motion to approve minutes from 05/12/05 meeting. Mary Beth Healy-Henrick seconded. Motion passed.

SOCCER PRESENTATION BY RICK CLARK

Chairman Randy Adamson said he had spoken with Rick Clark today and Rick would like to put off the presentation for a month. Mr. Clark relayed to Randy that he along with some of the soccer commissioners had met with Town management and some of their concerns had been addressed and others were being discussed and as such they would like to see how things work out before addressing the committee. Some concerns discussed were the soccer draft and communication problems.

Veterans’ Park Public Meeting Comments/Discussion

None of the members had comments concerning the public meeting.

Advisory Board Organizational Item

The committee reviewed the five applications received for the open seat on the board. Mary Beth made a motion to nominate Alan Patterson for the open seat. Mr. Patterson is a senior and could serve as a representative for that segment of population which is not currently represented on the committee. According to his application his areas of interest are park development and open space, nature programs, wildlife etc. as opposed to athletics. Beth Arthur seconded. All were in favor and the motion passed. Randy will contact Mr. Patterson to let him know he has been selected for the position pending Town Council approval. Sarah will send letters to the other applicants thanking them for their interest.

Due to July being the beginning of a new term, the members elected new officers. Libby Wilhelmson nominated Mary Beth Healy Henrick to be Chairman. Beth Arthur seconded. All were in favor and the motion passed. Mary Beth Healy Henrick nominated Randy Adamson to be Vice Chairman. Beth Arthur seconded. All were in favor and the motion passed.

OTHER ITEMS FOR DISCUSSION

Advisory Board Emails – Mary Beth answered the emails to the board for May and June thanking them for their comments. The emails were concerning the U8 Soccer draft and the issues of concern have been addressed by Parks and Recreation staff. Mary Beth will follow up with a response to the emails on the results and discussion by the committee on the matter. Patty will handle email responses for November and Beth will take care of December.

Sports Commissioners – Libby wanted to know: What is role of the commissioners? Do they interpret rules? Should participants know who they are? How do you know who they are?

Len stated the participants should go to the coaches first, then to commissioners, and then to staff. Participants can find out who their commissioner is by contacting staff and by looking in the handbook for their specific sport (currently being developed). Commissioners can also be listed on the web for each sport. Staff will notify commissioners that their names will placed on the web.

P & R Staff Listing – Staff for Parks and Recreation is listed on the Town website. You can also call the parks and recreation informational hotline (557-2939) to obtain a listing. In August the department will hold an open house for the community to meet staff and learn about programs.

Coach Selection – How are coaches selected? Coaches are supposed to fill out a coach’s application to indicate their interest. Coaches are selected by staff and a background check is done. The application will be placed on the web under the Staff and Volunteer section for interested parties to download. Johnny Dickinson will check on the how the process is being handled currently by the Athletics Division.

Adjourn

There being no further items for discussion, the meeting was adjourned.