Regular
Meeting
June 2, 2009
MINUTES
The
Staff Members
Present:
2 and 3. The Pledge of Allegiance was recited, and the
meeting opened with an invocation by David Pinson, pastor of the
4. Agenda Adjustment: The
Motion
By: Sack
Second
By: Dickson
Vote: Unanimous
Items Added to the Agenda: None.
Items
Removed from the Agenda: None.
Consent
Agenda Items Removed: Item 8b., an amendment to the Development Procedures Manual.
Other
Changes: None.
5. Public Comment: At this time, an
opportunity was provided for members of the audience who had registered to
speak to address the Council on any variety of topics not listed on the night’s
agenda. The following input was
recorded:
Helen Villiers-James,
6a. Public Hearing: FY 2009-10
Budget – Mr. Dean explained that the Council members had received their copies of
the manager’s proposed 2009-10 budget for the Town. The next step in the process is to hold a
public hearing on the document. It has
been announced that the public hearing would be held on June 2; and Mr. Dean explained
that the hearing would be continued to resumed on June
16.
He outlined the highlights of the
budget message.
With that explanation completed, Mayor Sears
opened the public hearing to accept input.
The following comments were recorded:
Nick Gervase,
He said he also is concerned that the Town has
no flashing lights on its crosswalk signs.
He asked if those could be added.
He said he understands that the Town should
be spending more because land and services are never going to be cheaper than
now.
There being no further comments, the public
hearing was continued.
In discussion, Councilman Dickson said he
feels the Town should negotiate from the Chamber of Commerce a higher
membership level. He said if the Town is
going to invest three times the amount of a platinum membership, then the Town
should receive three times the benefit:
like three tables at the banquet or three teams in the golf touney.
Councilmen DeBenedetto and Sack agreed that
the Town gets a $10,000 membership and the rest goes toward production of the
membership directory.
Councilman Dickson maintained that he felt
the Chamber should provide higher benefits to the Town and recognize the Town a
little more than it does.
Councilman DeBenedetto said he wanted the
Town Council to schedule another workshop session on the budget.
Councilman DeBenedetto made a motion to have
the town manager examine the budget to come up with areas for reduction in
costs and revenues and schedule another workshop.
The motion failed for lack of a second.
Action: The
Motion
By: Sack
Second
By: DeBenedetto
Vote: Unanimous.
At this time, Mr. Dean addressed the
Council to explain that the services and costs are examined line by line for
reductions during the extensive budget preparation process. He said the goal always is to keep costs down
and to maintain or increase the level of service. He responded to the question about how the
budget could be trimmed and taxes and fees could be reduced, and pointed out
that the proposed budget before the Council represents the best effort at the
conclusion of that process.
Councilman Sack stressed that the
budget proposal was just as directed by the Council.
7a.
She
outlined the action plan for Council, adding that the town manager economic development
director believe that this plan would positively address some of the requests
that have been made, and further enhance the park for additional development.
Should
the Town Council endorse this plan, staff would return to the council with a
proposed schedule for implementation and potential sources of funding, Ms.
Sudano said.
Action
Plan:
- Develop a
written master plan for capital projects to be undertaken in the park; this will include the following:
- Design and
install curb and gutter, storm drainage, and backfill to all non
curb-and-guttered streets in business park; this improvement to be phased
in with phase 1 to occur this calendar year along Irving Parkway from New
Hill Road to Thomas Mill Road; the
Public Works Department should be able to complete a large portion of the
improvements in a cost effective manner;
- Design and
install industrial park themed signage, including: three entrance signs, street signs, and
directional signs;
- Work to secure
approval from NCDOT for a leftover onto
- Master planning
additional street interconnections as needed from
- Designing and
installing landscaping improvements;
- Study street
lighting levels to see if additional street lighting is necessary; install if so;
- Investigate
possible Company Directory sign.
- Identify any
violations requiring code enforcement activities
- Clarify
responsibilities for maintenance and improvements on
Councilman
DeBenedetto asked if the Council was being asked to approve the plan, but not
the funding of it.
Mr.
Dean said yes, he is asking for Council direction to develop a master plan
Action: The
Council approved a motion to endorse the master plan concept with the
understanding that funding would be required at a later date.
Motion By: Sack
Second By: Womble
Vote:
Unanimous.
8. Consent Agenda: The Council approved all remaining items on
the Consent Agenda following a motion by Councilman Sack,
a second by
8a. Green
8b.
Resolution 09-16 – This item
was removed from the Consent Agenda during Agenda Adjustment.
8c. Resolution 09-17 – The Council adopted
Resolution 09-17 adopting
and enacting DPM Amendment 09-DPM-02 to Section
8.01 of the Development Procedures Manual. A copy
of Resolution 09-17 is incorporated into these minutes as an addendum page.
8d. Resolution 09-18 -
The Council adopted Resolution 09-18 requesting NCDOT release of
8e. Budget Amendment, $14,600 – The Council
adopted an amendment to the FY 2008-09 Bass Lake Outfall
project budget in the amount of $14,600 to reflect the financing received for
the project. A copy
of the budget amendment is incorporated into these minutes as an addendum page.
8f. Budget Amendment, $260,000
– The Council adopted an amendment to the FY 2008-09 budget in
the amount of $260,000 to cover costs associated with Forest Springs
Infrastructure Reimbursement Agreement for the upsizing of sewer lines. A copy of the budget
amendment is incorporated into these minutes as an addendum page.
8g. Reclaimed Water
Contract Change Order #3 – The Council approved construction
contract Change Order 3 in the credit amount of $18,710 for a decrease in
Reclaimed Water Contract 1 with T. A. Loving Company. A copy
of the contract change order #3 is incorporated into these minutes as addendum
pages.
8h. Minutes – The
Council approved minutes of the Council’s regular meeting held
8i. Budget Amendment $60,70 – The Council
adopted amendments to the FY 2008-09 budget in the
amount of $60,700 to re-class USDA Bond Reserve funds to the Utility Fund. A copy of the budget
amendment is incorporated into these minutes as an addendum page.
8j.
8k.
8l. Resolution 09-20 – The Council adopted Resolution
09-20 declaring certain personal property to be surplus to the needs of the
Town and authorizing the disposal of said property. A copy of the
Resolution 09-20 is incorporated into these minutes as an addendum page.
8b. Resolution 09-16 – Councilman VanFossen asked for
an explanation of how the proposed changes proposed in the resolution are
different from the current regulations.
Ms. Goodson explained
the proposed amendments.
The
first amendment is to change the petition submittal time of
The
second amendment would change when construction drawings may be submitted in
the review process. This amendment would change sections 3.02, 4.01, 4.02,
4.03, 4.04, 6.01 and 8.01. Currently the
DPM in several sections states that “construction drawings may be submitted to
the Department of Engineering the Monday after receiving Town Council approval.” The proposed change would read “construction
drawings may be submitted to the Department of Engineering the second Monday
after receiving approval by the Town Council.”
This change will ensure that when construction drawings are submitted to
the Department of Engineering that the official plans have been finalized and
approved by all departments.
The
third proposed amendment is to remove the certified mail requirement that the
Town currently has for notifying applicants of official action and changing
when action notices are sent out from “within 10 business days” to “within 10
days” of official action by the Town Council, Technical Review Committee, or
Staff. These two requirements in the DPM are self-imposed and not a regulation
that the state of
The
specific sections of the DPM to be amended would be:
2.01 General Use
Districts
2.02 Conditional Use
Districts
2.03 Planned Unit
Development
2.04 Planned Unit
Development Amendment
2.06 Zoning Vested
Right
3.01 Master Plan
3.02 Preliminary Plan
3.04 Subdivision
Amendment
4.01 Development
Options for Residential Districts
4.02 Multifamily
Development
4.03 Non-Gateway Development
4.04 Gateway
Development
4.05 Development Plan
Amendment
5.05 Wireless
Telecommunications Facilities
6.01 Special
Exception Use
7.01 Administrative
Appeal
7.02 Variance of
Development Standards
8.01 Construction
Drawing & Erosion and Sedimentation Control Plan Approvals
9.01 Final Plat
Procedures
9.02 Recombination
Plat Procedures
9.03 Plat Amendment
9.04 Vacation of Plat
9.05 Engineering
Right of Way and Easement Plat Approval
Action: The Council approved a motion to adopt Resolution 09-16 adopting and enacting DPM Amendment 09-DPM-01 to modify petition submittal and
notifcation language in the Development Procedures Manual.
Motion
By: VanFossen
Second
By: Sack
Vote: Unanimous
A copy
of Resolution 09-16 is incorporated into these minutes as addendum pages.
9a. Resolution 09-19
He
said the purpose of the plan is to protect public health, provide for improved
solid waste management, better utilize natural resources, control the cost of
solid waste management and make a good faith effort to achieve the State’s 40%
municipal waste reduction goal.
Mr.
Boyer said development of this Solid Waste Management Plan was a cooperative
endeavor involving multiple jurisdictions. All local governments within
He
said a draft of the solid waste management plan document was supplied to all
Wake County Public Libraries and Chambers of Commerce for public review and
comment. In addition, the 2009 10-Year
Comprehensive Solid Waste Management Plan was put on the
Councilman
DeBenedetto asked if
Mayor
Sears and Councilman VanFossen noted that the Town of Holly Springs had
suggested that to
Tommy
Esqueda – Mr. Esqueda
addressed the question and said the county was looking at waste incineration as
a viable energy source. He said he would
look at the
Action: The
Motion
By: Sack
Second
By: Womble
Vote: Unanimous.
A copy of Resolution
09-19 and
Christopher
K. Abbott, CPA, $26,527, $27,411 $27,521
Cherry,
Bakaert, &
Joyce
and Company, CPA’s $36,300 $38,100 $40,000
McGladrey & Pullen $46,900 $48,200 $49,600
Mr. Holland said Christopher K. Abbott, CPA,
PA of
Action: The
Motion
By: VanFossen
Second
By: Womble
Vote: Unanimous.
9c.
She said this limited schedule will
be replaced with a full programming schedule on the official launch date of the
station, which is planned for July 11 to play on the station call name of
HSTV-11.
In the meantime, staff is working in
overdrive to store up video files for the full schedule; management is
attending to legal and logistical issues such as music licensing, performance
permission agreements and preparing proposed policies for the Council to
review.
She explained the proposed policies
attached would establish:
·
goals
and objectives of the station;
·
who
will manage operations; and
·
guidelines for the management
team to follow.
Action: The
Motion
By: Womble
Second
By: VanFossen
Vote: Unanimous.
A copy of Policy Statement PS-035 is incorporated into these
minutes as addendum pages.
9d. Utley Creek Model - Ms. Sudano said the town manager recently
described to the Council staff and management’s recommendations and planned
efforts to secure approval of an NCDENR to permit the Town’s wastewater
treatment plant to continue its discharge into Utley Creek at its current
location. This would be in lieu of the
existing mandate by DENR to require the Town to pipe its discharge to the
Western Wake Regional Wastewater Project for discharge into the
She said there are several reasons
why town staff and management recommend pursuing permission to leave the wastewater
treatment plant discharge at its current location, but the most significant is
the considerable cost savings that is anticipated by not having to participate
in the Western Wake Regional Wastewater Project. The effort to secure DENR approval of such a
request includes several strategies, as follows:
- Undertake
modeling of Utley Creek (and upper Harris Lake reaches) of the Utley
discharge remaining at its current location; the scope of work from CH2MHill is for
undertaking this work by building on to the regional partners’ recent
modeling work to support regional plant discharge into Harris Lake; the purpose of this work is to
demonstrate the Utley Creek has the assimilative capacity to accept the
Town’s discharge;
- Undertake
a study focused on maximizing reclaimed water use in town, including
evaluating further expansion of the reclaimed distribution project
currently under construction;
maximizing reclaimed water use would reduce discharge into Utley
Creek, thereby supporting the goal to let the discharge remain there; a proposal for Davis, Martin, Powell
Engineering will be presented at an upcoming meeting for this work;
- Continue
to explore with Progress Energy the possibility of using reclaimed water
in their cooling pond;
- Continue
to participate in a Regional Partner/Progress Energy shared project
exploring stream and wetland restoration along Utley Creek; consultants
expect that the results of this study could support the Town’s goal for
leaving the discharge in Utley.
Action: The
Motion
By: Sack
Second
By: Womble
Vote: Unanimous.
A copy of CH2M Hill contract is
incorporated into these minutes as addendum pages.
10. Other Business: None.
11. Manager’s Report: Mr. Dean reported that he had provided in
mail packets a proposed vehicle use and mileage expense policy.
12. Closed Session: None.
13. Adjournment:
There
being no further business for the evening, the
Respectfully
Submitted on
_______________________________
Addendum pages as referenced in these minutes follow and are a part of the official record.