Regular Meeting
MINUTES
The
Staff Members Present:
2 and 3.
The Pledge of Allegiance was recited, and the meeting opened with an
invocation by Rabbi Ederly of Temple Beth Shalom.
4.
Agenda Adjustment: The
Motion By: Sack
Second
By: VanFossen
Vote: Unanimous
Items
Added to the Agenda: None.
Items
Removed from the Agenda: None.
Consent
Agenda Items Removed for Discussion:
6e., Council meeting calendar.
Other
Changes: None.
5.
Public Comment: At this time, an opportunity was
provided for members of the audience who had registered to speak to address the
Council on any variety of topics not listed on the night’s agenda. The following input was recorded:
Robert Summers,
6.
Consent Agenda: The Council approved a motion to
approve all items on the Consent Agenda.
The motion carried following a motion by
6a
Minutes –
The Council approved minutes of
the Council’s regular meetings held in November, 2008.
6b.
Budget Amendment, $1,690 – The Council adopted an amendment to the FY 2008-09
budget in the amount of $1,690 to accept insurance proceeds for repair of a police
vehicle. A copy of the budget
amendment is incorporated into these minutes as an addendum page.
6c.
Budget Amendment, $55,000 – The Council adopted an amendment to the FY
2008-09 budget in the amount of $55,000 to cover the cost of the FMI consulting
contract approved by Council on Dec. 16.
A copy of the budget amendment is incorporated into these minutes as an
addendum page.
6d.
6e.
2009 Town Council Meeting Calendar
– This item was removed from the Consent
Agenda during agenda adjustment.
6e.
2009 Calendar – Councilman DeBenedetto pointed
out that the 2009 meeting calendar featured the
Council
members asked if the March 17 meeting should be postponed or cancelled.
Staff
suggested canceling the meeting since town business could be scheduled before
or after the March 17 meeting with so much advance notice.
Councilman
DeBenedetto said he felt the meeting should be postponed but not cancelled.
A special meeting could be called if needed on
the return of Council members.
Action:
The Council approved a motion to cancel the
Motion By: VanFossen
Second By: Dickson
Vote:
The motion carried following a 4-1 vote.
Councilmen Womble, VanFossen, Sack and Dickson voted for the
motion. Councilman DeBenedetto voted
against.
Action:
The Council approved a motion to adopt the remaining calendar of the
Town Council’s 2009 regular meeting schedule.
Motion By: Dickson
Second By: Sack
Vote:
Unanimous
At
this time, Councilman VanFossen reported that he is the architect for the
subject of Agenda Item 7a. He asked to
be recused from the Council for the agenda item.
Action: The Council approved a motion to recuse
Councilman VanFossen from Item 7a. on the agenda because of his professional
connection as an architect with the subject of Item 7a.
Motion By: Dickson
Second By:
Sack
Vote:
Unanimous.
7a. 08-DP-12, Shoppes at Woodcreek, Phase III
Development Plan –
Ms. Powell said the Town has received a request for an integrated center
to be located on 1.45 acres of property at the approximate intersection of
Holly Springs Road and Sunset Lake Road.
She asked that the Council table this item.
Action:
The Council approved a motion to table development plan 08-DP-12.
Motion By: Dickson
Second By: Sack
Vote:
Unanimous
Action:
The Council approved a motion to readmit Councilman VanFossen into the
meeting.
Motion By: Sack
Second By:
Dickson
Vote:
Unanimous.
7b. 08-DP-13,
He
said a total of 124 parking spaces are distributed throughout, but the majority
of the spaces are proposed in the northwest corner of the property. Pedestrian connections are provided to
connect the public sidewalk along
The
four-story building is proposed to be constructed with brown brick, olive cast
stone, and beige EIFS. The proposed
architecture includes a variety of Building Massing and Façade Treatments as
required by the UDO. Specific features
include: building base, body, and cap, roofline variation, façade modulation,
multiple building textures/materials, windows, decorative building lighting,
decorative stone banding, and landscaped trellises.
Action:
The Council approved a motion to approve Development Plan #08-DP-13 for
Hampton Inn as submitted by Withers and Ravenel, Project Number 2080683, dated
revised
a.
The
recombination plat for this project must be recorded.
b.
Submit
the Final Gravity Sewer Line Sizing Report for all lines that are stubbed to
adjacent upstream properties. Include calculations to document line sizes,
adequacy of proposed sanitary sewer lines to serve all future upstream
development.
c.
A
revised detailed engineer’s sealed Water System Hydraulic Report is required
for this project to document the fire flow and system pressure
requirements. This report will need to
include the sprinkler system calculations.
5. The following items are to be
addressed prior to construction drawing approval or issuance of a land
disturbance permit:
a.
Approval
of Stormwater Management Plan is required
b.
Payment
of the Stormwater Fee-in-Lieu will be required.
6. The following items are to be
addressed within 10 days of Town Council action on revised plans:
a.
Show
the corrected 65’ right-of-way for
b.
Provide
an easement only for the future sewer stub to the right-of-way.
c.
Provide
written documentation of the sewer stub location proposed.
d.
A
revised landscape plan changing the Leyland Cypress to “Green Giant” is to be
submitted to the Department of Planning & Zoning.
Motion By: DeBenedetto
Second By:
Womble
Vote:
Unanimous.
7c. 97-COM-12-A02,
She
said Master Plans at that time did not submit a color and materials board, so
the applicant would simply be revising the Holly Springs Commercial Statement
of Compatibility to include the option of using black awnings.
Action:
The Council approved a motion to approve Master Plan amendment #97-COM-12-A02
for
1.
All
previous conditions of plan approval shall apply to this amendment.
2.
Statement
of Compatibility shall be revised to read “All buildings shall share a common
roof line and type and shall contain a common canopy design and color to include
green and black awnings.”
Motion By: Sack
Second By: Dickson
Vote:
Unanimous
7d. Hwy. 55 Speed Limit Reduction Request – Ms.
Parrish explained the background of this request. A couple of years ago, she said, a group of
department heads and staff members was established internally to meet on a
monthly basis to most efficiently discuss, make recommendations, and bring to
closure the increasing volume of traffic issues, complaints, and requests that
are initiated by citizens or staff.
The
Transportation Negotiation Team (
She said one of the types of
requests that the
Ms.
Parrish said the request before the Council tonight is a resident’s appeal of a
speed limit reduction request. The
resident has requested that the speed limit on
“The
-
-
“The
-
Several vacant parcels
-
Not an abundance of driveways cuts
-
a very wide typical section
-
No signed and painted pedestrian crossing
-
No schools (walkers)
-
No major parks along the frontage
-
No major sight distance issues
-
Commercial areas are set back off roadway
-There
is not a speed gap that needs addressing.
-There
is adequate lane width
-There are vertical alignment
challenges, a steep grade…difficult for tractor trailers traffic to go 35 mph
down the hill and then get up speed on the uphill.
Ms. Parrish said staff’s
recommendation is to deny the speed reduction based on the above data.
In discussion, Council concluded
that the area in question by the resident is appropriately zoned at 45 mph
because the highway is wide in this section; there is no development promoting
pedestrian traffic; NCDOT recommends the 45 mph zone, and day care centers
cited by the resident are located on interior streets located off Main Street
and not on it.
Action: The Council approved a motion to deny speed
reduction from 45 mph to 35 mph on
Motion By:
Dickson
Second By:
VanFossen
Vote:
Unanimous.
He
asked the Council for their suggested topics to be presented to the General
Assembly.
He
said staff would like to have this letter delivered to the Wake Delegation by
Jan. 21 in advance of the Jan. 28 convening of the House and Senate.
Action:
The Council approved a motion to approve an initial list of 2009
legislative agenda topics.
Motion By: Sack
Second By: DeBenedetto
Vote: Unanimous.
7g. Town Council Winter Retreat – Mr. Dean explained that the purpose of this
agenda item is to provide Council members with a chance to compare calendars
and schedule the 2009 winter retreat.
Mr.
Dean asked the Council if there was any interest in changing the venue. The cost of last year’s retreat was in the
neighborhood of $4,000. If the Council
desires to try a local venue, use of the
Councilman
Womble said he would support having the retreat at
Other
Council members agreed that it would probably mean spending less time on
topics, but considering the economic times, it would be a good idea.
Council
directed that staff look at Feb. 28 and March 1 at
10. Other Business: Councilman VanFossen shared with the Council
his drawings of stacked stone columns that could be used as entrance features
and would lend themselves very well to the addition of local civic organization
placards.
Council directed that the drawings
be placed on the next meeting agenda.
At this time,
Mr. Abbott said, generally, the
audit report was a good one. He then
gave an overview of the management letter and he briefed the board on his
schedule of findings.
Action: None.
A copy of the annual
Town’s FY 2007-08 financial audit is incorporated into these minutes as addendum
pages.
At this
time, Mayor Sears resumed with Other Business.
Councilman
Womble asked Mr. Dean if the town was still using 10-hour work weeks. Mr. Dean said it was still being used in some
departments and was resulting in cost savings.
Councilman Sack read excerpts of a
newspaper article in which Councilman DeBenedetto was quoted as stating that
the Town had violated state laws. Councilman Sack asked what law had been
violated. He also said he took exception
to Councilman DeBenedetto’s comments about staff’s support of Novant Health for
a hospital in
Councilman DeBenedetto said a
contract had been signed by the town manager without authorization of the
Council.
Mr. Schifano said he believes
Councilman DeBenedetto refers to a contract that was authorized by the Council
but at a different amount than was stated in the contract due to a clerical
error.
Councilman Sack said he was not sure
there is any state law that requires a Council to authorize every contract and
he asked Councilman DeBenedetto to be more certain of such things when accusing
the Town Manager in the press of breaking the law.
Councilman
Sack said that in reviewing Shearon Harris emergency information, local school
children are split up between two emergency shelters. He asked that staff look into the plan and
coordinate with officials so that all local children would be going to the same
school.
Councilman
VanFossen asked that the Town pursue any economic stimulus money, particularly
if it would assist in the improvement of evacuation routes.
Councilman
Womble wished everyone a happy new year and a prayer that they will all get
along.
11.
Manager’s Report: Mr. Dean reported on the
upcoming groundbreaking for Capital Bank; a ribbon cutting for the credit
union; the North Carolina League of Municipalities event; and a number of other
meetings.
Mr. Dean said he was upset and
disappointed by what was in the newspaper as noted earlier by Councilman
Sack. He said he intended to take the
high road and to simply move forward since that would be best for the Town of
Holly Springs.
12.
Closed Session: None.
13.
Adjournment: There being no further business for
the evening, the
Respectfully
Submitted on
_________________________________
Addendum pages as referenced in these
minutes follow and are a part of the official record.