Regular Meeting
Nov. 4, 2008
MINUTES
The
Staff Members Present:
2 and 3.
The Pledge of Allegiance was recited, and the meeting opened with an
invocation by David and Tiffany Pinson.
4.
Agenda Adjustment: The
Motion
By: Sack
Second
By: Dickson
Vote: Unanimous
Items
Added to the Agenda: None.
Items
Removed from the Agenda: None.
Consent
Agenda Items Moved to New Business: Item
6d., Green Oaks Parkway change order No. 4.
Other
Changes: None.
5.
Public Comment: At this time, an opportunity was provided for members of the audience
who had registered to speak to address the Council on any variety of topics not
listed on the night’s agenda. The
following input was recorded: None.
6. Consent Agenda: The Council approved all items on the Consent
Agenda following a motion by Councilman Dickson, a
second by
6a.
Budget Amendment, $100 - The
Council adopted an amendment to the FY
2008-09 budget in the amount of $100 to accept a donation for the Cultural
Center Business Expo. A
copy of the budget amendment is
incorporated into these minutes as an addendum page.
6b. Resolution 08-50 – The Council
adopted Resolution 08-50 declaring certain
property surplus to the needs of the Town. A copy of Resolution 08-50 is incorporated into
these minutes as addendum pages.
6c. Wastewater Treatment Plant Expansion Contract
Change Order – The Council approved
a contract change order, within contingency, in the Wastewater Treatment Plant
Expansion project. A copy of the contract change order
is incorporated into these minutes as addendum pages.
6d. Green
6e. Job Reclassification –
The Council approved the reclassification of the recreation
program specialist and utility operations supervisor positions.
6d. Green
Staff requested a motion to approve
change order 4 with Fowler Contracting so punchlist items could be completed
and the project could be closed out, clearing the way for the Town to begin
work on the four-lane portion of Green Oaks Parkway.
The
engineering department later in the week provided an itemized list of the items
that were covered in the change order.
Councilman DeBenedetto said he was
interested in knowing about the details of the change order. He asked if any part of the work contained in
change order 4 pertained to the construction company’s violation of
environmental rules cited by the Army Corps of Engineers.
Mr. Dean said no.
Action: The Council approved a motion to approve contract
change order 4 in the amount of approximately $24,000, which is within the
project contingency, for the Green Oaks Parkway project.
Motion By: Sack
Second
By: Dickson
Vote:
Unanimous.
A
copy of the contract change order is incorporated into these minutes as
addendum pages.
7a.
Mr.
Bradley said staff initiated the renovation of the
He said the Town received proposals from Heery
International; Insight Architects; Little Diversified Architectural; and Kling
Stubbins.
He
said each consulting firm was discussed and evaluated based on their
qualifications and renovation design experience.
Mr.
Bradley said that staff made a decision to interview the two (2) firms which
presented the most experience and qualifications. He said interviews
were conducted with Insight Architects and Kling Stubbins. Based on these
interviews the decision was made to recommend the firm Kling Stubbins of
Mr.
Bradley said that staff requests that the Town Council select Kling Stubbins,
subject to successful negotiations of staff regarding a contract price.
Councilman DeBenedetto asked for
clarification if the Council was selecting a firm without making a commitment.
Mr.
Schifano said he is asking the Council to select the architect without regard
to any information contained in the proposal.
He said staff would negotiate a contract, schedule and funding with the
company in preparation of bringing a contract to the Council at the Nov. 18
meeting.
Councilman Sack asked Mr. Bradley
what types of things made staff recommend Kling Stubbins.
Mr. Bradley said the civil
engineering group associated with the firm was familiar to him; the firm’s
experience in related projects; he was impressed with their presentation.
Councilman Sack asked if Mr. Bradley
had seen any other projects designed by the firm.
Mr. Bradley said he had not
Action: The Council approved a motion to approve Kling
Stubbins of
Motion By: Sack
Second
By: VanFossen
Vote:
Unanimous.
7b.
Motion By:
Womble
Second
By: Sack
Vote: Unanimous.
7c.
1.
All
previous conditions of Main Street Square PUD shall apply.
2.
Prior
to issuance of Building Permit, the following must be completed:
a.
A
lighting plan must be submitted to and approved by the Department of Planning
& Zoning.
b.
The
copper colored roof shall be changed to a color that will be consistent with
the architectural design palette of the building and adjacent developments.
3.
Fee
in lieu of pump station upgrades will be required for this project.
4.
A
sign permit is required prior to signage installation.
Mr. Zawadski said that condition 2b
was added by the Planning Board at its Sept. 23 meeting.
The applicant is requesting that the
condition be removed.
Mr. Zawadski said staff believes the
roof color was not selected to be a less expensive alternative to copper. Instead, it was selected because the color was
the best match to the color palette of the building; therefore, staff supports
this request and agrees that the original roof color is the best choice for the
building.
Mr. Zawadski introduced the
applicant, who provided samples of the penny-copper material that would be
used, describing it as a heavy-gauge material colored copper but that would not
patina over time and would remain copper colored.
Action: The
a. A lighting plan must be submitted to and
approved by the Department of Planning & Zoning.
Motion By:
DeBenedetto
Second
By: Womble
Vote: Unanimous.
7d.
BB&T Bank, 08-DP-07 – Mr. Zawadski
said the Town has received a request for a development plan for
outparcel #4 located within the
He said the plan
proposes a total of 23 parking spaces located throughout the site. Pedestrian connections are provided through
the parking lot to connect the front entrance of the building to the sidewalk
along
Since this project is
located in the
Mr. Zawadski reported
that the Planning Board had reviewed the plan and recommended approval with
conditions.
Councilman Sack said
he had no problems with the planning board recommendation to add specifics in
Condition No. 4. He said he agreed those
provisions would probably make the building look better.
Action: The
a.
Revised
architectural elevations shall be submitted to and approved by the Department
of Planning & Zoning with the following modifications
i.
A
detail shall be added to the drive-through canopy to break-up the long
roofline.
ii.
The
backside of the parapet on the front elevations shall be finished with the same
material and color provided on the end of the drive-through canopy.
Motion By:
Sack
Second
By: DeBenedetto
Vote: Unanimous.
7e.
Fidelity Bank, 08-DP-08 – Mr. Zawadski
said the Town has received a
request for a development plan for 2.07 acres located at the intersection of
He explained the plan proposes a
total of 23 parking spaces located throughout the site. Pedestrian connections are provided through
the parking lot to connect the front entrance of the building to the sidewalk
along
He said the building is designed
with classic 19th century design features and is proposed to be
constructed with red colored brick and white EIFS. Other architectural elements include a slate
mansard roof, decorative brick patterns, and double brick chimneys.
Until recently, this property was
included in the Southpark Village Master Plan and therefore would have been
subject to the Architectural Design Guidelines for the development. However, the developer of
The proposed use and site plan are
in compliance with the current ordinances and policies of the Town of
He said the design and appearance
elements found in the UDO at the time of plan submittal include the following:
primary building materials, secondary building materials, colors, textures,
architecture, roof treatment, and façade modulation.
The proposed historical architecture
of Fidelity Bank is not consistent with the primarily traditional retail
appearance of the closest and most recent developments to this site: Shoppes at
Mayor Sears asked a member of the
planning board to report.
Glenn Myrto addressed the Council
with the dissenting group of the planning board. He said the actual photographs of existing
buildings of the same design show that the residential style is subtle. He added that the applicant tried to meet all
requirements, and everyone on the planning board appreciated the fact that the
drive-through lanes were in the rear of the building.
Councilman Sack asked if the
planning board had any specific problems with the site plan itself.
Mr. Myrto said no, the planning
board was pleased with the actual site plan.
Peter Bishop,
Rox Cox,
Mr. Cox explained that this building
is to be a signature facility for The Fidelity Bank, and it is important to the
company that it is able to maintain its identity. He said the firm is willing to shorten the
tall chimneys and change the material of the drive-through posts.
Mr. Cox then showed photographs of
The Fidelity Bank in
During discussion, Councilmen
discussed the architectural details of the proposed building.
Councilman Dickson said he felt that
the design was fitting for that site.
Action: The
a.
There
are existing downstream drainage complaints in this area. Accordingly, a flood study will be required
to meet the Town’s policy for Hydrologic Basin Models (Town Policy - P-018)
b.
This
project is located in an area that is subject to the Town’s policy for
Hydrologic Basin Models (Town Policy - P-018). It is located in a basin where
the Town has an approved flood study.
The flood study will need to be updated to reflect this project and will
need to demonstrate that development of the site will not raise established
flood levels. Retention or detention may be required to accomplish this. The following is the approved flood study
that this project will need to update:
4.
A
sign permit is required for all signage prior to installation.
5.
Prior
to Town Council Action:
a.
The
Southpark Village Master Plan Amendment removing this lot must be completed.
Motion By:
DeBenedetto
Second
By: Womble
Vote: The motion carried following a 4-1 vote. Councilmen DeBenedetto, Womble, Sack and
Dickson voted for the motion. Councilman
VanFossen voted against.
8.
Other Business: Councilman Womble asked about the progress of
extending water along
Mr. Dean reported that staff has
been tracking cost estimates for both projects.
Staff has completed the
Councilman Sack asked if the area of
Staff estimates
Couniclman Dickson asked what good
would extending the water to
Mr. Dean said it would open that
area up for growth and would be a good investment since the town’s growth corridor
is in that direction.
Councilman DeBenedetto reported on
the
Councilman DeBendetto said he has
been approached by employees who expressed concern about the anonymity of the
employee opinion survey. Councilman
DeBenedetto said he assured the employees that the survey was confidential and
that there could be no retribution for responses.
Councilman DeBenedetto had more
questions about the Green Oaks Parkway project.
Frustration was expressed by Council
members.
Councilman Dickson suggested a Green
Oaks Parkway workshop be scheduled, open to anyone who has any questions about
the project. He said all questions and all
information could be shared at one time with everyone with questions.
Councilman Sack pointed out that
there seems to be only one person asking questions.
9. Manager’s Report:
Mr. Dean reminded the Council of the dedication of
He said the State Employees Credit
Union is scheduled to open Nov. 10; he congratulated the parks and recreation
department on HollyFest; and he introduced Aaron Levitz of the engineering
department.
10. Closed Session:
None.
11.
Adjournment: There being no further business for
the evening, the
Respectfully
Submitted on
_________________________________
Addendum pages as referenced in these
minutes follow and are a part of the official record.