Regular Meeting
Nov. 6, 2007
The
Staff Members Present:
2 and 3.
The Pledge of Allegiance was recited, and the meeting opened with an
invocation / scripture reading by Pastor Doug Parlin, pastor of
4.
Agenda Adjustment: The
Items
Added to the Agenda: None.
Items
Removed from the Agenda: None.
Consent
Agenda Items Removed: Item 8d., Ordinance 07-17 establishing
post-construction storm water regulations, was removed from the Consent Agenda for
discussion.
Other Changes:
None.
Motion By:
Dickson
Second
By: Atwell
Vote: Unanimous
5.
Public Comment -- At this time, an opportunity was provided for members of the audience
who had registered to speak to address the Council on any variety of topics not
listed on the night’s agenda. The
following input was recorded: None.
6a. Certificate of Achievement for
Mr. Holland said that the
Certificate of Achievement is the highest form of recognition in the area of
governmental accounting and financial reporting, and its attainment represents
a significant accomplishment by a government and its management. He noted that this is the second year in a
row the award has been bestowed upon the
Action: None.
7a. 2007 Comprehensive Plan, 06-GPA-03 - Mr. Jones explained that the
Comprehensive Plan update was started last year with assistance from Design Base
All public information sessions held
during the process were very well attended, Mr. Jones reported, and the
original draft has undergone a number of perfecting revisions, taking into
account input provided by members of the public and by town officials meeting
in the workshop setting.
Mr. Jones gave a summary of some of
the plan highlights, including the mission statement, the land use plan and
various aspects of the maps included in the plan.
Councilman Dickson asked how many
people had input or had opportunity for input through the various public
meetings and survey that was conducted.
Mr. Jones explained that he would guess a minimum of 500 residents
either had direct input or had the opportunity.
He added that he had a booth at HollyFest.
With that explanation completed, Mayor Sears opened the
public hearing to accept input. The
following comments were recorded: None.
Councilman DeBenedetto thanked the staff for its work. He said he had concerns that he would like to
see addressed: the plan provides population
projections through 2011, but he would like to see the population projections
through 2035 that were recently forwarded to the Capital Area Metropolitan
Planning Organization; he said he would like to see a build-out analysis,
rather than its being performed later; he would like to see environmental
development addressed, if not in the Comp Plan, then in the town’s zoning
regulations; and he would like to see transportation addressed.
He said he would like to see these things addressed in the
final draft of the Comp Plan before he would feel comfortable taking action.
In response, Mr. Jones said that while he agrees with
Councilman DeBenedetto that some of his topics would make the plan better, the
document is a living document that will evolve as the town moves forward. He said it is staff’s perspective that the
Comp Plan as presented is a good, strong starting point.
Councilman Atwell pointed out that such things as the UDO
and the Town’s Parks and Recreation Master Plan, Pedestrian Plan, Thoroughfare
Plans, etc. are all separate documents that are tied to the Comp Plan but are
not necessarily included in the same document.
Councilman Womble asked how long it would take to implement
the Comp Plan, and he asked about the population projections.
Mr. Jones said difference parts of the Comp Plan will take
longer than others to implement.
Population projections are made in several different ways, and he said
the Comp Plan would be constantly adjusted to reflect the most current trends.
There being no input, the public hearing was closed.
Action: The Council approved a motion to adopt Resolution 07-41 enacting 06-GPA-03:
Vision Holly Springs: Town of Holly Springs Comprehensive Plan as presented
Oct. 15, 2007 with corrections as presented and authorizing staff to make formatting
and minor editing corrections as needed.
Motion By: VanFossen
Second By:
Atwell
Discussion: Councilman DeBenedetto offered a motion
amendment to defer action until the information he requested was incorporated
into the plan.
Vote:
The motion carried 3-2.
Councilmen VanFossen, Atwell and Dickson voted for the motion. Councilmen DeBenedetto and Womble voted
against.
A copy of Resolution 07-41 is incorporated
into these minutes as an addendum page.
8.
Consent Agenda: The Council approved a motion to
approve all remaining items on the Consent Agenda. The motion carried following a motion by
8a. Minutes - The Council approved minutes of the Council’s
regular meetings held on Sept. 4 and
8b. Resolution 07-39 –
The Council adopted Resolution 07-39 directing the town clerk to investigate
the sufficiency of annexation petition A07-06 and setting a public hearing on
the question of annexation for
8c. Resolution 07-40 – The Council adopted Resolution
07-40 declaring a 1994 Ford Crown
8d.
Ordinance 07-17 –
This item was removed from the Consent agenda for discussion during
Agenda Adjustment.
8e.
Budget Amendment $35,000 – The Council adopted an amendment to the FY 2007-2008 budget in the amount of $35,000 for the acquisition of land to extend
Earp Street. A copy of the budget amendment is incorporated into these minutes as an
addendum page.
8f. Forest
Springs Off-site Outfall Project Budget
- The Council adopted an amendment to the Forest Springs Off-site
Outfall Project Budget in the amount of $44,620 to cover right of way, easement
and other costs of the project. A copy of the budget amendment is
incorporated into these minutes as an addendum page.
8g. Budget Amendment, $1,235 – The
Council adopted an amendment to the FY
2007-2008 budget in the amount of $1,235 to accept insurance proceeds for the repair of a damaged
ambulance. A copy of the budget amendment is incorporated into these minutes as an
addendum page.
8h.
8i.
8d. Ordinance 07-17, Post-Construction
Storm Water Regulations – Ms. Keefer explained to the
Council that the North Carolina Division of Water Quality responded after
agenda packets were distributed with suggested text changes to proposed
Ordinance 07-17 establishing
post-construction storm water regulations. She explained the minor verbiage adjustments
and asked the Council to approve the ordinance in its amended form.
Action: The Council approved a motion to adopt Ordinance 07-17 establishing post-construction storm water
regulations, as amended.
Motion
By: VanFossen
Second
By: DeBenedetto
Vote: Unanimous.
A
copy of Ordinance 07-17 in its final form is incorporated into these minutes as
addendum pages.
9a. 07-
She
said the property is located on the southern most tip of the town’s ETJ. There is no water or sewer to the site.
Ms.
Huffman said the developer proposes to develop this phase of the subdivision as
previous phases of
Ms.
Huffman said the waivers that have been requested went before the Technical
Review Committee earlier that afternoon.
She reported that the
Action #1: The Council approved a motion to make and accept
the findings of fact to be recorded in the minutes for a waiver of regulations of UDO Section 7.07 C. Sidewalks,
7.08D & E Lot Design, Street Design and Utility Design for Petition #07-
1.
The
granting of the waiver will not be detrimental to public safety, health or
welfare or injurious to other property;
2.
Conditions
upon the request for a waiver are unique to the property for which a waiver is
sought and are not applicable generally to other property;
3.
Because
of the particular physical surroundings, shape or topographical conditions of
the specific property involved, a particular hardship to the owner would
result, as distinguished from a mere inconvenience, if the strict letter of
these regulations is not carried out;
4.
The
waiver will not contravene the provisions of this UDO or the Comprehensive
Plan; and
5.
Where
the waiver impacts on the design, construction or maintenance obligations of
public facilities, that the appropriate public agency has reviewed and approved
the proposed development in writing and the subdivider has submitted a copy of
such approval.
Motion
By: VanFossen
Second
By: DeBenedetto
Vote: Unanimous.
Action #2: Having made the necessary findings
of fact, the Council approved a motion to grant waivers of regulations of UDO Section 7.07 C. Sidewalks,
7.08D & E Lot Design, Street Design and Utility Design for Petition #07-
Motion By:
VanFossen
Second By:
DeBenedetto
Vote:
Unanimous.
Action #3: The Council approved a motion to approve an Exception to the Regulations
of
a.
Right-of-way
dedication will be made for the road connection to
Motion By:
VanFossen
Second By:
DeBenedetto
Vote:
Unanimous.
Action #4: The Council approved a motion to approve Preliminary Plan
#07-
1)
The
following items will be required with 1st construction drawing
submittal:
a)
A
comprehensive drainage area map with calculations
b)
Provide
minimum FFE 2’ above 100-yr floodplain or backwater elevation for all lots
adjacent to the floodplain.
c)
Riparian
Buffer Homeowner education packet must be submitted with first erosion control
plan submittal.
2)
Within
10 business days of approval by the
a)
The
maximum allowable length of a cul-de-sac (or dead end street) is 1000’,
measured from the last point of alternate access within the subdivision. Please revise road layout to satisfy this
requirement. (Exception to
b)
Sidewalk
along all streets (Development Waiver)
c)
Show
water line extension and service to all lots. (Development Waiver)
d)
Show
sewer line extension and service to all lots. (Development Waiver)
3)
Prior
to Final Plat, the following must be completed:
a)
Payment
of fees-in-lieu of land dedication in the amount of $927/unit.
Motion By:
VanFossen
Second By:
DeBenedetto
Vote:
Unanimous.
10.
Other Business: Councilman VanFossen asked for a
report on speed limit reductions.
Ms. Stephenson recounted the history
of speed limit changes on
11.
Manager’s Report: None.
12.
Closed Session: The Council approved a motion to
enter into Closed Session, pursuant to G.S. 143-318.11(a)(3) to discuss a litigation matter with the town
attorney.
Motion
By: Dickson
Second
By: VanFossen
Vote: Unanimous
General Account of Closed Session –
In Closed Session, Mr. Schifano
reported to the Council on a civil suit of a former employee. He said the League of Municipalities would be
hiring outside counsel for the case. No
action was taken in Closed Session.
--
End General Account
Councilman VanFossen made a motion that the Council return
to Open Session, and it was seconded by Councilman Dickson. The vote was unanimous.
13.
Adjournment: There being no further business for
the evening, the
Respectfully
Submitted on Tuesday,
_________________________________
Addendum pages as referenced in these
minutes follow and are a part of the official record.