Regular Meeting
The Holly
Springs Town
Staff Members Present:
2 and 3.
The Pledge of Allegiance was recited, and the meeting opened with an inspirational
story about drought and being thankful for rain by Rabbi Ederly of Temple Beth
Shalom.
4.
Agenda Adjustment: The
Motion
By: Dickson
Second
By: Womble
Vote: Unanimous
Items
Added to the Agenda: Amendments to
the FY 2007-08 budget in the amount of $115,000 to complete construction of
restrooms at the
Items
Removed from the Agenda: None.
Consent
Agenda Items Moved to New Business:
None.
Other
Changes: None.
5.
Public Comment: At this time, an opportunity was
provided for members of the audience who had registered to speak to address the
Council on any variety of topics not listed on the night’s agenda. The following input was recorded: None.
6.
Landscaping Donation – Mr. Bradley said that recently the
Mr. Bradley said that the memorial
would be a nice addition to the park. He said Ms. Macri has offered to
contribute all costs for the installation of the plants and memorial. He
asked the Council to accept this offer and allow it to be put in place during
the fall planting season.
Action: The
Motion By:
Atwell
Second
By: Womble
Vote: Unanimous
7a.
Public Hearing: National
Pollutant Discharge Elimination System (NPDES), Phase II Ordinance – Ms. Keefer explained that the public hearing remains open for
the Town of
Ms. Keefer noted that changes that
have been made to the draft ordinance include:
The public hearing was closed.
Action: None.
7b. Public Hearing:
He said the Town conducted a study
that compared the rehabilitation costs of Ms. Utley’s home versus the
construction of a comparable new home.
The result, with which the Division of Community Assistance agrees, is
that the substantial rehabilitation is a more financially sound approach than
any other alternative.
With that explanation completed, Mayor Sears opened the
public hearing to accept input. The
following comments were recorded: None.
The public hearing was closed.
Action: The
Motion By: Atwell
Second
By: DeBenedetto
Vote: Unanimous.
8.
Consent Agenda: The Council approved a motion to
approve all items on the Consent Agenda.
The motion carried following a motion by
8a. Minutes - The Council approved minutes of the Council’s regular meetings held in
August, 2007 as corrected.
8b.
Budget Amendment –
Amendments to the FY 2007-08 budget in the amount of $115,000 to
complete construction of restrooms at the
9. Development Plan 07-DP-13, Townes at Arbor
Creek – Ms. Huffman said Development Plan
07-DP-13 was brought to the
She
said the Townes at Arbor Creek is one of the last parcels in the Arbor Creek
Planned Unit Development that has not been developed.
Ms.
Huffman said in the PUD document, the parcel is designated as mixed
use/townhomes. The applicant is asking
for 19 townhome units to be placed on the 2.12 acres. The Arbor Creek PUD Master Plan does not
provide any specific development regulations for townhome projects; therefore,
the site plan is to be in conformance with the Town’s UDO Section 2.06, R-MF-8
regulations.
The
PUD does specify perimeter buffer requirements, so the
Ms.
Huffman summarized questions the Council had on Sept. 18:
1. Is the
exterior material vinyl siding? Hardiplank
is planned.
2. Roof Vents: Where are they located? What
color are they? This will depend on the builders.
3. Driveway Length: Is there enough room for multiple
cars? One car in the garage and 2 in the
driveway.
4. Why was the current layout chosen? Why not face
units toward
5. Is there modulation on the rear of the
units? No modulation is planned
beyond the screened porches.
Jerry
Edens, the applicant, addressed the Council to answer their questions. His answers are included in bold above.
Councilman
VanFossen said he is concerned that there is no modulation along
Councilman
Atwell said he agreed about the building elevations although he had no problems
with the site plan.
Mr.
Edens said he had no problem with staggering the units as a condition of
approval.
Councilman
VanFossen suggested staggering and architectural features to make the rear
elevations facing
Councilman
VanFossen then asked about guest parking.
Ms. Huffman explained that the site plan is in compliance with
ordinances.
Councilman
Dickson said he still would much prefer an alleyway design, although he
understands the limits posed by the size of the site.
Action:
The Council approved a motion to approve Development Plan #07-DP-13 for
The Townes at Arbor Creek as submitted by Edens
1.
Fee-in-lieu
of pump station upgrade will be required
2.
The
Middle Creek Interceptor fee-in-lieu will be required.
3.
The
following items are to be included with 1st construction drawing
submittal (later in the approval process):
a.
A
comprehensive drainage area map and supporting calculations.
b.
All
environmental permits for the entire project will be required.
4.
Prior
to construction drawing approval, the following items will need to be
addressed:
a.
b. Owner or owner’s predecessor in interest
shall dedicate sewer line and easement along
5. Hardiplank siding is to be used.
6. Unit modulation of
2 feet at the rear of units will be designed and elevations will be brought
back to staff for approval.
Motion By: DeBenedetto
Second By: Atwell
Vote:
The motion carried following a 4-1 vote.
Councilmen DeBenedetto, Womble, VanFossen and Atwell voted for the
motion. Councilman Dickson voted against
the motion
10a.
She
said based upon the direction given, staff completed two alternate designs for
the Council to consider. Once the
decision is made, she said, staff will revise and update the project schedule.
Councilman DeBenedetto asked if
there was a cost difference between the two options presented.
Ms. Stephenson said Option B would
be about $50,000 more than Option A.
Councilman VanFossen said he is
disappointed because he feels the sidewalk is not adequate on either option.
Councilman Atwell said he, too, was
not enthusiastic over either of the options presented.
Motion By:
Womble
Second By: Dickson
Councilman
VanFossen said he did not like either plan, and Councilman Atwell asked him if
he had any suggestions. Councilman
VanFossen asked why sidewalk widening was not possible in front of the Village
Office Condos.
Ms.
Stephenson explained that the grade change poses a problem.
Councilman
VanFossen maintained that he felt that if the town is going to spend so much
money, then the design should be right within the physical constraints of the
site.
Mr.
Dean asked if the Council wanted to schedule the topic for a workshop.
Councilman
Atwell said he would be willing to do so unless a decision could be reached.
Councilman
VanFossen asked if the closing of a segment of
Councilman Dickson withdrew his second to
the motion on the table so that discussion could continue.
Councilman
Atwell asked if the extension of the landscaped area at the edge of the
Engineering
staff said they would research but felt it might work.
Councilman
Atwell also suggested meandering sidewalk instead of a sidewalk straight
through the landscaped area.
Action: The Council approved a motion to direct staff
to pursue Option B with parallel parking on Center Street, losing the first few
spots to allow for easier access; extending the landscaped and sidewalk area
further south down Main Street as far as possible and adding elements like a meandering
sidewalk; and wider sidewalk on Center street because parking would be parallel
instead of angled.
Motion By: Atwell
Second By: Dickson
Vote:
The motion carried following a 3-2 vote.
Councilmen Womble, Atwell and Dickson voted for the motion. Councilmen DeBenedetto and VanFossen voted
against.
10b. Gable Ridge Culvert Bids – Ms. Stephenson said per Council’s last
request staff pursued a localized repair of the damaged section of a 72-inch
corrugated metal pipe on Gable Ridge Lane. Engineered construction drawings and
construction specifications were provided, and an informal bid was solicited.
She
said three contractors were solicited, and only one responded. The contract
amount is within the engineer’s opinion of cost, and the design engineer has
submitted a recommendation for award.
Action: The Council approved a motion to enter
a construction contract with Ultraliner in the amount of $32,400, which
includes contingency, in a form satisfactory to the town manager and town
attorney and to adopt a related budget amendment covering the cost.
Motion
By: VanFossen
Second By:
Atwell
Vote:
Unanimous.
A copy of the budget amendment is
incorporated into these minutes as an addendum pages.
10c.
Utley Wastewater Treatment Plant Expansion – Ms. Sudano said staff and consultants have been working for the past couple
of years on the design of an expansion of the Town’s Utley Creek Wastewater
Treatment Plant. Bids were received last
week, and it is anticipated that they will be presented at the Oct. 16
Ms. Sudano said the administration
services proposal is for full-time construction inspection and administration
services, including geotechnical and testing, for the project, which will have
an approximate duration of 24 to 30 months.
The scope of services still is being fine tuned, and the final amount of
the proposal may change accordingly; however, the current proposal is for
$858,000.
She added that Davis Martin Powell
(DMP), the engineer, was one of the two principal design engineers on the
project during design and permitting phases.
Action:
The
Motion By: Atwell
Second
By: VanFossen
Vote: Unanimous.
A copy of the DMP contract is incorporated into these minutes as addendum
pages.
10d.
Development Plan 07-DP-17,
A
parking waiver is being requested to allow all of the parking to be located in
front of the building.
He said the existing carport
currently is located within the required 20-foor buffer yard, and enclosing the
structure would increase the nonconformity; therefore, a variance was requested
and approved by the Board of Adjustment on
Mr.
Zawadski said the building is proposed to be painted pewter gray with off-white
trim, and the existing attached carport is proposed to be enclosed. The front door would be painted black, and
new shutters would be installed. The
existing portico is proposed to be extended and would incorporate a handicap
ramp that would connect to the parking lot.
With
this project, the applicant is requesting two exceptions to the
Councilman
VanFossen reported that the project had been before the
The
Due
to the nature of this project,
Action #1: The Council
approved a motion to make and accept the findings of fact to be recorded in the
minutes for Development Petition #07-DP-17 for 128 Raleigh Street to allow for
a waiver of the off-street parking regulations as submitted by Thompson and
Associates, project number LJONES, dated revised 8/27/2007.
Waiver of Off-Street Parking Regulations Findings of Fact:
1.
A parking demand study completed by a third party that
provides evidence regarding:
a.
Peak usage estimates based on reliable data collected
from comparable uses located within the same or similar market areas as the
Town of Holly Springs. Comparable uses
will be determined based on density, scale, bulk, area, type of activity, and
location; and,
b.
Number of employees on the largest shift; and,
c.
Minimum number of spaces needed to meet the parking
demand for the specific use; and,
2.
The granting of a waiver will not cause negative impacts
on the environment or adjacent properties without the necessity of including
mitigating elements such as additional
screening, pervious pavement, shared parking, rain gardens, or that such
elements are provided under the plan to the extent necessary to lessen the
effects of any negative impacts; and,
3.
The proposed development is consistent with the intent
of the Comprehensive Plan;
and,
4.
The proposed development is consistent with the intent
and purpose of this UDO.
Motion By: Dickson
Second By: DeBenedetto
Vote:
Unanimous
Action #2: Having made
findings of fact that the project meets the requirements to be granted a waiver
of UDO Section 7.04 E.,3., the Council approved a motion to grant a waiver for
#07-DP-17, to allow all of the parking to be placed between the front building
line and front property line for 128 Raleigh Street, as submitted by
Motion By: Dickson
Second By: Womble
Vote:
Atwell against
Action #3: The Council
approved a motion to approve
an exception to the
Motion By:
Dickson
Second By: DeBenedetto
Vote:
Unanimous
Action #4: The
Council approved a motion to
approve an exception to the
Motion By: Dickson
Second By: DeBenedetto
Vote:
Unanimous
Action #5: The Council
approved a motion to approve Development Plan #07-DP-17 for
1.
The
following items are to be included with 1st construction drawing
submittal (later in the approval process):
a.
A
comprehensive drainage area map and supporting calculations
2.
Provide
revised plans within 10 days of
a.
Curb
and gutter and storm drainage (schematic at this stage) for the parking lot.
b.
Roadway
improvements in accordance with Town standards (show proposed back-to-back,
right-of-way and sidewalk dimensions) for
Motion By: Dickson
Second By: DeBenedetto
Vote:
Unanimous
11.
Other Business:
Councilman DeBenedetto offered a
second to the motion.
Much discussion followed among
Council member as to the appropriateness of adding items of business to the
agenda without going through procedures that have been adopted by the Council
for doing so. Council procedures state
that a majority vote of those present is needed to add a topic to the agenda that
is not already on it.
Councilman Atwell asked the Mayor to
put a stop to what he perceives as campaigning during Council meetings. He added that putting an item on the agenda
should go through procedures that have been adopted by the Council.
Councilman Dickson said he feels
that it is a disservice to citizens to not follow procedures.
There
was no vote on the motion.
Councilman VanFossen provided a
report on the afternoon’s Technical Review Committee meeting.
12.
Manager’s Report: Mr. Dean reported to the Council
on upcoming dates of interest. He then
explained in response to citizen email inquiries how decisions were made
regarding parking at
Councilman Dickson said he would
like to talk to Mr. Dean further about options for parking at
13.
Closed Session: None.
14.
Adjournment: There being no further business for
the evening, the
Respectfully
Submitted on
_________________________________
Addendum pages as referenced in these
minutes follow and are a part of the official record.