Regular Meeting
The Holly Springs Town
Staff Members Present:
2 and 3. The Pledge of Allegiance was recited, and the
meeting opened with an invocation by Rev. Don Brown, pastor of The Village Church.
4. Agenda
Adjustment: The
Motion By: Atwell
Second By: Womble
Vote: Unanimous
Items Added to the
Agenda: None.
Items
Removed from the Agenda: Items 8a.
Consideration of awarding the 2006 Community Agency Grants; 8b. 2007
appointments to the
Consent Agenda
Items Moved to Regular Business: None.
Other Changes: None.
5. Village
District Area Plan – Mr. Jones explained
that the Village District Area Plan was adopted by the Council in October 2005
and one of the annual checklist items for this plan is to give updates on the
progress of the plan and projects in the VDAP area. He said the plan was written to address the
needs of the downtown area and to identify how the downtown area should be
developed. He said this year’s update
will focus on what has occurred in the downtown area since last October and
what next year holds for downtown
Mr. Jones said that, following the opening of the Holly
Springs Branch Library and the
He addressed goals identified in the VDAP, which are:
·
Celebrate
history and protect assets that reflect the Town’s history
·
Define the core
of “Village District”
·
Provide mixture
of uses that bring people downtown
·
Provide adequate
and efficient parking
·
Create a “family-oriented”
downtown that is a regular gathering place
·
Provide bike and
pedestrian connections to the district
·
Give visual
appeal through streetscape, architecture and public art
·
Develop parks
and open space as key elements within the district
Action: None.
6. Consent
Agenda: All items on the
Consent Agenda were approved following a motion by
6a. 2007 Town Council Meeting Schedule - The Council adopted the 2007 schedule of regular Council meetings,
with cancellation of the first meeting in January 2008, which conflicts with
the New Year’s Day holiday.
6b. Budget Amendment, $3,320 – The Council adopted
an amendment to the FY 2006-07 budget in the amount of $3,320 to accept
insurance proceeds for code enforcement and police departments. A copy
of the budget amendment is incorporated into these minutes as an addendum page.
6c. Budget Amendment, $5,000 – The Council adopted an amendment to
the FY 2006-07 budget in the amount of $5,000 to allocate funds to cover
Triangle J Council of Government’s audit of Time Warner cable franchise fees. A copy
of the budget amendment is incorporated into these minutes as an addendum page.
6d. Resolution
06-51, Green
6e. Resolution 06-52,
6f. Budget Amendment,
$9,500 – The Council adopted an amendment to the FY 2006-07 budget in the
amount of $9,500 to allocate unspent
grant funds from the previous year’s budget.
A copy of the budget amendment is incorporated
into these minutes as an addendum page.
7. New World
Systems Logo.net Software – Mr. Tayler
explained that following a public hearing at the Council’s Nov. 21 meeting, the
Town’s IT department is seeking to purchase new computer software from New
World Systems, using an existing purchase contract awarded by the Town of
Fuquay-Varina.
Mr. Tayler said the software is modular in nature and is
designed to integrate all town departments and operations, all using the same
database.
Mr. Schifano explained that the State’s purchasing laws
allow municipalities to grant themselves a waiver from the competitive bidding process
(under N.C.G.S. § 143-129(g)) if a company agrees or offers to honor its
winning bid to another municipality for the same purchase within a set
timeframe.
Mr.
Tayler said the Town of Fuquay-Varina recently bid this same computer software
and received the lowest bid from New World Systems. New World Systems has agreed to extend to the
Town of
Mr. Tayler said the cost of the software on the New World
Systems contract is $462,550, to be paid in two years.
He added that staff has received estimates for the cost of
extracting data from the Town’s current software system, Southern Software and
Design Vantage (development tracking.) He
explained that those amounts have been included in the project, resulting in an
additional cost of $27,000.
Action: The
Motion By: Atwell
Second By: DeBenedetto
Vote: Unanimous
A copy of the
purchase contract and the budget amendment are incorporated into these minutes
as addendum pages.
8a. 2006 Community Agency Grants – This item was removed from
the agenda during agenda adjustment.
8b.
8c. Cultural
Center Concessionaire Service Contract – Mr. Klaus
said that in September, staff
advertised requesting proposals for an exclusive concessionaire for the new
He said staff recommends awarding
the contract to the owners of the
Mr. Klaus said it is estimated that
the concessionaire would be required to invest more than $15,000 in equipment
needed to outfit the lobby sales space. He
said the primary emphasis of this agreement is on the daily operation and sales
of prepared coffee, espresso drinks, soft drinks, snacks and other quick-prepared
foods.
Mr. Klaus said that this would be consistent
with other performance facilities in the area, including the
Action: The
Council approved a motion to award a contract to
Motion By: Womble
Second By: DeBenedetto
Vote: Unanimous
A copy of the contract is incorporated
into these minutes as an addendum page.
8d.
The Somerset Farm pump station is located in the southwest
area of
Ms. Stephenson reported that the engineering department requested
professional service proposals for design of approximately 6,000 linear feet of
gravity sewer line and that the work also would include a preliminary
engineering report, field survey, design, permitting, plat and contract
document preparation, and bidding services. She said the gravity lines will need to be sized
for the build-out of the basin needs, and she noted that the contract also includes
an upstream proposed gravity sewer line (already designed) to be incorporated
into the bidding contract.
Ms. Stephenson said that staff has completed the consultant
selection process, and staff recommends awarding the contract to Withers &
Ravenel Engineering.
Action: The
Council approved a motion to enter a professional service agreement with
Withers & Ravenel Engineering for the design of the
Motion By: Atwell
Second By: Womble
Vote: Unanimous
8e.
Honeycutt Property Request – This item was removed from the
agenda during agenda adjustment.
8f.
Mr.
Zawadski said sidewalk is to be provided along the
Since the project is located within a Gateway Corridor,
it would be subject to a higher degree of architectural standards. Mr. Zawadski explained that the building’s
exterior would feature primarily red-colored brick and white fiber cement, architectural
elements such as multiple dormers, a cupola and an extended covered entryway
supported with columns. The roof is proposed to be hipped and surfaced with
gray shingles.
Mr. Zawadski said the Planning Board discussed the
adequacy of the 20-foot opaque perimeter landscaping buffer adjacent to the
Spring Meadow Subdivision, the timing of construction of the
Action: The
Council approved a motion to approve Development Plan 06-DP-13 for
1)
All approved
conditions from the previously approved Beal Tract Master Plan will also apply
to this development.
2)
Fee-in-lieu of
pump station upgrade will be required.
3)
The construction
of the
4)
The following
items are to be included with 1st construction drawing submittal
(later in the approval process):
a)
Verify size and
adequacy of proposed sanitary sewer lines to serve upstream properties (Yates
& Ransdell).
b)
Provide a sealed
sewer report to verify size and adequacy of all downstream sewer lines and pump
stations to serve this site.
c)
Per Beal Tract
Master Plan condition of approval, provide an update to the Gable Ridge Flood
Study to reflect this project including
d)
Verify that
5)
Prior to construction
drawing approval, the following items will need to be addressed:
a)
Off-site
right-of-way and necessary temporary construction easements for the
construction of
Motion By: Atwell
Second By: Womble
Vote: Unanimous
8g.
He said the original plans included eight lots and .61
acres of developed open space. The
proposed amendment includes nine lots and a slightly different lot layout. Also, the area set aside for the required
developed open space has been removed and Note #9 has been added that states:
“An open activity space is required for this project. Location and type is yet to be determined.” He said the new plans include an addition of
approximately two acres of passive open space.
Mr. Zawadski said the Planning Board discussed the access
to the out-parcel that is located on the perimeter of the site and the open
space requirement and the corresponding condition of approval. He said staff and the Planning Board
recommend approval of the plan amendment with conditions following the Planning
Board’s vote of 7 to 0.
Action: The
Council approved a motion to approve Master Plan Amendment 02-MAS-11-A01 for
1.
All previous
conditions of approval for this plan still apply.
2.
This project
will be responsible for any signalization changes required at the intersection
of NC55 bypass and
3.
A fee-in-lieu of
pump station upgrade and outfall construction will be due for the entire site.
4.
Prior to final plat
or the first building permit, whichever occurs first, the following must be
completed:
a.
The location of
the open space required per UDO § 3.08,B.,7 must be confirmed and shown on
revised plans submitted to and approved by the department of planning and zoning.
b.
The entire
project area is to be annexed into the corporate limits of
5.
Within 10 days
of Town Council approval revised plans will need to be submitted with the
following revisions:
a.
Show the typical
roadway cross-section for both
b.
Provide 6” x 10”
blank space in upper right corner of the cover page for office use
c.
All amendments
are to be clouded and noted with a delta per the development procedures manual. Only the amendments clearly specified in the
staff report or on the cover sheet shall be noted. Amendments not clouded and noted are not
being approved with this amendment and will be required to refer to the
original approved plans.
Motion By: Atwell
Second By: Womble
Vote: Unanimous
8h. Morgan
Park Amendment, 06-
The proposed amendment includes a slightly different lot
and street layout, a new location for the recreation site, and single-family
lots in part of the area originally set aside for townhomes. The total number of single-family lots
remains at a total of 123. The new plans
also include the addition of approximately four acres of open space.
Along with the plan amendment, Mr. Zawadski reported, the
developer is requesting two exceptions to the Town’s Engineering Design and
Construction Standards.
The first is for two portions of private streets to not
include sidewalk as required. In section
3.02 of the Engineering Design and Construction Standards, it states that all
public and private streets are to be designed and fully constructed to the
town’s standards. These requirements
include sidewalk for streets. The developer
has provided sidewalks on private streets as required, with the exception of
street D and F. Staff is comfortable
with this request due to sidewalk’s being provided to all lots on these two
streets from either the sidewalks along the open space or sidewalks on the
public streets that also serve these lots, engineering staff reports state.
Mr. Zawadski added that it became clear to staff with the
plan submitted after the Planning Board’s review that a second exception also is
being requested. The second exception is
for a delay to the road widening requirements for
As required by the PUD, the previously approved
preliminary plan for Morgan Park, and the Town’s requirements stated in UDO
section 7.07B, road widening is required for the entire frontage of a project
at the time of development.
Staff would recommend keeping with the requirements as
stated in the UDO and have road improvements completed at the time that the
first portion of this plan is constructed in order to support the increased traffic
from the lots added.
Tom Spaulding,
Councilman Atwell said that although he appreciates the
position that the developer is in, he is not in favor of delaying the road
widening because the project will be adding 100 new homes, which will generate
more new traffic than the commercial segment.
He added that it also is unknown when the commercial tracts would
develop.
Councilman Atwell also noted that in a survey of
residents, one of the constant red flags is road infrastructure.
Tom McKay, the developer – Mr. McKay addressed the
Council, saying he agrees that Avent Ferry Road needs to be widened, but he said
he felt that the condition of the PUD approval was that road widening be
completed with completion of the entire PUD, not just for the residential
section that he is completing first. He
added that he felt the commercial section would be a higher traffic generator
throughout the day than the residential section, which would have periods of
traffic in the mornings and the evenings but otherwise would be quiet. Mr. McKay added that his being required to
widen
Mr. Spaulding pointed out that road widening in front of the
Williams tracts (the commercial parcels) would not improve traffic on Avent
Ferry Road until all of Avent Ferry Road is widened before and after the access
to Morgan Park. He noted that the strip
of widening would do little to improve current conditions on
Action
#1: The Council approved a motion to approve an
exception to Engineering Design and Construction Standards Section
3.02 in association with Preliminary Plan Amendment 06-
Motion By: Atwell
Second By: Womble
Vote: Unanimous
Action #2: Councilman Atwell motioned that the Council
deny an exception to Town regulations that would allow the road widening for
Action
#2: The Council approved a motion to approve an
exception to Engineering Design and Construction Standards Section
3.02 and UDO Section 7.07B-14 in association with Preliminary Plan
Amendment #06-
Motion By: Womble
Second By: DeBenedetto
Vote: The motion carried following a 3 to 1
vote. Councilmen DeBenedetto, Womble and
Dickson voted for. Councilman Atwell
voted against.
Action #3:
The
Council approved a motion to approve Preliminary Plan Amendment 06-
Motion By: Womble
Second By: DeBenedetto
Vote: The motion carried following a 3 to 1
vote. Councilmen DeBenedetto, Womble and
Dickson voted for. Councilman Atwell
voted against.
9. Public
Comment: At this time, an
opportunity was provided for members of the audience who had registered to
speak to address the Council on any variety of topics not listed on the night’s
agenda.
Joseph
Taura,
Greg Caleri,
Otis Byrd,
10. Other
Business: Councilman DeBenedetto addressed the Council
asking if the Town should renew its efforts to be granted host fees from
Councilman Atwell said the response to the Town’s initial
request stated that the Wake County Board of Commissioners believed that
whether the Town receives host fees is a decision that should be made by the
participating partners in the contract.
He pointed out that the Wake County Board approved the landfill and approved
the contract with major last-minute changes that will result in $9 million in
extra costs without consulting the partners, so the Board should decide on
tipping fees or compensation to Holly Springs for the burdens the town is going
to incur.
Councilman Womble said he favors the installation of more
stops signs in
12. Manager’s
Report: None.
13. Closed
Session: None.
14.
Adjournment: There being no further business for the evening, the
Respectfully Submitted on
_________________________________
Joni Powell, CMC, Town Clerk
Addendum pages as referenced in these
minutes follow and are a part of the official record