Regular Meeting
The Holly
Springs Town
Staff Members Present:
2 and 3.
The Pledge of Allegiance was recited, and the meeting opened with an
invocation by Rabbi Ederly of the Temple Beth Shalom.
4.
Agenda Adjustment: The
Motion
By: Dickson
Second
By: Atwell
Vote: Unanimous
Items
Added to the Agenda: None.
Agenda
Items Removed: None.
Other
Changes: Item 7a.,
appointments to the Parks Master Plan Steering Committee, was removed from the Consent
Agenda for discussion.
5.
Ms. Stephenson offered a
presentation explaining the scope and the process of developing the pedestrian
plan and greenway projects. She said the
four key elements in developing a pedestrian plan are: 1) analyze the existing
plans; field work; and public input; 2) determine strategic physical
improvements and make changes to the public policies; 3) prioritize the
pedestrian improvements and policies; and 4) provide funding for implementation
of the priority projects.
Ms Stephenson said the next steps in
completing a pedestrian plan are to review the existing plan, polices and proposals;
and analyze the existing
Action: None.
6a. Public Hearing: Ordinance 06-08, Flood Damage Prevention – Ms. Keefer said that a public hearing was
opened at the April 18 Town Council meeting to receive input on Ordinance 06-08
amending the Town’s existing Flood Damage Prevention Ordinace. Ms. Keefer said that staff requested that the
public hearing remain open until the May 2 Council meeting to allow staff to
ensure that all State and Federal requirements have been addressed in the
proposed ordinance revisions.
Ms. Keefer said the State Floodplain
Mapping Program and FEMA completed new flood insurance maps on a river basin by
river basin basis. She said there were
two separate sets of maps and review time frames to coordinate in this process
since the Town is split into two river basins, the
Ms. Keefer asked the Council to consider
adopting the new Flood Insurance Rate Maps and an amendment to the Flood Damage
Prevention Ordinance.
With that explanation completed,
Mayor Sears opened the public hearing to accept input. The following comments were recorded: None.
There being no comments, the public hearing was closed.
Action:
The Council approved a motion to adopt Ordinance 06-08, an amendment to
the Town Code on Flood Damage Prevention and to adopt new FEMA/Flood Insurance
Rate Maps.
Motion By:
Womble
Second By:
Dickson
Vote:
Unanimous
A copy of Ordinance
06-08 is incorporated into these minutes as addendum pages.
6b. Public Hearing: Annexation A06-08, Williams Property – Mr. Jones said the Town has received a petition for voluntary
annexation for property abutting the existing Trotter’s Bluff subdivision and containing
83 acres. He said the petition meets all
the statutory requirements for annexation.
With that explanation completed, Mayor Sears opened the
public hearing. The following comments
were recorded:
Paul Franzon of 1212 Happy Hunting
Hills – Mr. Franzon is an adjacent property owner who said that he had
concerns with the proposed annexation of Mr. Williams
property, the first being with the proposed development plan that indicates a
dead end road that stubs out onto his property.
Mr. Franzon requested that the Council
consider blocking that stub out with a fence or by landscaping. He said with the development being developed
as high-density, that there are not enough recreational areas, and he is
concerned that the residents may wander onto his horse farm for
recreation. He requested that the
Council approve buffering or screening plantings along Happy Hunting Hills that
are consistent with the existing trees in that area.
There being no further comments, the public hearing was
closed.
Action: The
Motion by:
Atwell
Second By:
Dickson
Vote:
Unanimous
A copy of Annexation Ordinance A06-08 is incorporated into these minutes
as addendum pages.
7. Consent Agenda:
All remaining items on the Consent Agenda were
approved following a motion by
7a. Parks Master Plan
Steering Committee – This item was removed from the Consent
Agenda during agenda adjustment for discussion before new business.
7b. Budget Amendment, $42,000
– The Council adopted amendments to
the FY 2005-06 budget in the amount of $42,000 to cover additional fuel
costs for departments. Copies
of the budget amendments are incorporated into these minutes as addendum pages.
7c. Budget Amendment, $32,000 – The Council adopted an amendment to the FY 2005-06
budget in the amount of $32,000 to cover costs of additional water meters. A copy of the budget amendment is incorporated
into these minutes as an addendum page.
7d.
Budget Amendment, $750 – The Council adopted an amendment
to the FY 2005-06 in
the amount of $750 to appropriate funds for
7e.
Resolution 06-22 – The
Council adopted Resolution 06-22 directing
the Town Clerk to investigate the sufficiency of Annexation Petition A06-09 and
setting a public hearing on the question of annexation for
7f.
7g. Budget Amendment, $38,000 – The Council adopted an amendment
to the FY 2005-06 budget in the amount of $38,000 to
allocate additional funds to the public works department. A copy of the budget amendment is
incorporated into these minutes as an addendum page.
7a. Parks Master Plan
Steering Committee Appointments - Mr. Bradley explained that the first step of developing
a Parks and Recreation Master Plan is to set up a steering committee. Mr. Bradley said that staff recommends the
following: Dick Gallo, Monica Fanjoy, Art Schaeffer, Ray Criber,
After much discussion, the Council appointed the candidates
recommended by staff and Councilman Dickson as a member and Councilman DeBenedetto as an alternate member representing the Town
Council.
8a. FY 06-07 Proposed
Budget and Budget Work Shop - Mr. Dean distributed his recommended FY 2006‑07 Town
budget for the Council’s review. He
said that in order to accommodate the Council members’ questions and
suggestions for revisions to the budget plan, a budget workshop needs to be scheduled
in May. He said that this workshop will give
additional time to review the budget document and still allow time for changes
to be made before formal adoption during the month of June.
Mr. Dean said that the Town of
Mr. Dean said that the salary requirements for next year
include a recommended 3% cost of living adjustment (COLA) across the
Mr. Dean said that, as part of the budget process, staff
feels it is important to have new residential developments absorb additional
expenses for infrastructure rather than passing costs on to existing
citizens. He said the Town has increased
the water and sewer capacity fees from $3,500 to $4,000 in order to address
immediate infrastructure needs. He said
that in addition, the Town has removed the sewer capacity fees from the
operating budget, allowing these fees to go directly into reserve
accounts. He said that it is important
for the Town to gradually reduce its dependence on impact fees and charges for
operating expenses, and staff will continue to attempt to reduce these charges
in future budgets to eliminate potential financial problems within the
operating budget.
Mr. Dean indicated that as the Town proceeds into the next
several years, staff will continue to evaluate projects and personnel needs as
they relate to the provision of services.
He said that Town staff has several substantial projects (wastewater
treatment plant, park improvements and community center) that will be initiated
during this fiscal year; therefore, it will be important to prioritize
programming needs with future budgets.
He said that staff continues to work with the Town Council and citizens
to establish goals and objectives as the Town grows to provide the level of
services expected.
Mr. Dean said staff has done a good job in development of
the budget and has done a good job of controlling costs while providing service
levels expected by the Town Council and citizens. He added that the proposed budget is a best
estimate of what the Town should expect next year and represents a fair
assessment of the Town’s anticipated revenues and expenditures.
Mr. Dean explained that the proposed budget reflects his
recommendations based on department meetings, evaluation of existing service
needs, and input from the Town Council. He
added that it represents a level of funding that will allow the Town to
maintain and improve current service levels while making organizational
changes, which should be cost-effective and more efficient. He noted that, as with any budget, external
forces can affect projections, and for that reason the figures proposed in the
FY 2006-07 budget are a very conservative forecast of
revenues and expenditures for the next year.
Action: The Council approved a motion to set a budget
workshop for
Motion by:
Atwell
Second By:
Womble
Vote:
Unanimous
Mayor
Sears at this time read the results of the primary election for this precinct.
8b.
Mr. Jones
said staff and the Planning Board recommend approval with conditions.
Mr.
Jones reviewed and discussed with the Council the following requested amendments
to the PUD:
•
Name
change to Morgan Park.
•
Parcel
layout – including acreage, lots, streets, utilities, and storm
drainage/ponds.
•
•
Creating
single-family and townhome lots without public street
frontage.
•
•
Tree
protection fencing was adjusted to match parcel layout.
•
Street
cross sections were changed to match Town regulations, including sidewalks
locations.
•
Included
a village house and patio home detail with 0’ lot lines.
•
The
original PUD had lot sizes ranging from 4,400 to 20,000 square feet.
•
The
amendment proposes to have lot sizes ranging from 5,000 sq. ft. to 20,000
square feet.
•
The
overall number of units has decreased from 172 to 171.
•
Overall
density of 3.44 units to acre as opposed to the original PUD had 3.54 units to
an acre.
•
The
proposed amendment has added additional open space, 30.01 acres, up from the
23.21 acres of open space in the original PUD.
•
This
is approximately 36% of the project area in open space.
Thomas
Spaulding of Spaulding and Norris,
It was the
consensus of the Council and staff to leave the TIA requirement in the
conditions, but to allow the applicant to submit the TIA later in the review
process, at the engineering department’s discretion.
Action: The
1.
The
area for land dedication to the Town of Holly Springs as park land is to be
provided at a rate of 1 acre per 35 units.
This area is to be calculated at time of Preliminary Plan. All areas for dedication within utility
easements, slopes of 15% or greater, or flood plain will be credited at the
rate of 1 acre per 20 units.
2.
An
8’ asphalt greenway trail with 30’ easement should be shown from the cul-de-sac
in area A to and including the main greenway trail. The area of the greenway easement and linear
footage of the constructed asphalt trail will be credited toward the Ordinance
requirements for fees in lieu of dedication of park land.
3.
The
following items are to be included on Preliminary Plans/Development Petitions
(later in the approval process):
a.
TIA
is to be submitted for this project later within the review process, in
accordance with Engineering Director’s discretion.
b.
Provide
a functional alignment for
c.
Verification
of all easements and private roads within the easements
4.
Prior
to submittal of any development plans for Section G the following information
will need to be provided:
a.
Documentation
of offsite right-of-way access to this parcel.
5.
The
following information will need to be submitted with the 1st
construction drawing submittal for this project:
a.
A
separate plan clearly specifying radii, row, street cross-sections, on-street
pavement markings, on-street parking signage, etc. must be submitted to the
town for review and approval.
Information should be very clear for ease of use by inspectors in inspections.
6.
The
following information will need to be submitted with 1st plat
submittal for this project:
a.
Provi
Motion by:
Womble
Second By:
Atwell
Vote:
Unanimous
8c. Morgan Park, 06-
Mr. Jones said the main access would be off of
Mr. Jones said staff and the Planning Board recommend
approval with conditions.
Tom McKay, developer of Morgan Park, addressed the Council,
reviewing the new location of the townhomes section and
the elimination of driveways in front of the townhomes. The amended plan shows alleys to the rear of
the townhomes.
He said that this would give more open space in the area in front of the
townhomes.
The Council discussed the overall open space and the stubbed
out street as mentioned by a neighboring property owner during the public
hearing on annexation of the subject property.
Action:
The Council approved a motion to approve Preliminary Plan #06-
a.
Payment
of fees-in-lieu of land dedication in the amount of $904/unit.
a.
Relaying
and upgrading the existing gravity sewer line that runs along the rear of this
property.
b.
The
realignment of
a.
TIA
is to be submitted for this project later within the review process, in accordance
with the Engineering Director’s discretion.
a.
Appropriate
documentation for the pond removal
b.
A
30’ right-of-way on this property will need to be dedicated for
c.
Evaluate downstream conditions for adequate
storm drainage facilities.
d.
Clearly
show streams and 30’
e.
Show field surveyed location of jurisdictional
features.
f. Show
all existing private roads and confirm that access is maintained to all
existing properties.
g.
Show
road improvement dimensions graphically on the plans.
h.
Verify
that each adjacent upstream property has been provided with a sewer stub. Provide a sewer basin map showing what area
will be served by each sewer stub.
i. Evaluate
the drainage way from the outlet of the subdivision to the south side of
i.
Confirm
downstream conveyance can provide positive drainage for proposed flow
ii.
Provide
100 year backwater and evaluate what design storm overtops
iii.
Provide
calculations and detail for swale that will convey flow from the site to the crossline pipe at
j. If it is determined that the existing
downstream condition can not accept the increase in flow and a pond is proposed
the following items will apply:
i.
The
100 year water surface elevation of the pond
ii.
A
20’ maintenance easement surrounding the pond and dam
iii.
Calculations
for pond sizing
Motion by:
Womble
Second By:
Dickson
Vote:
Unanimous
8d.
Ms. Stephenson said in the fall the Town approved a contract
with Kimley-Horn to design a culvert replacement,
plus completion of a feasibility report for upstream detention. She said as of December 2005, Kimley-Horn was on schedule and had completed 50% of the construction
plans and a project construction opinion of cost and budget for the culvert
improvement project. She said the scope
of the improvements includes removing the existing 72” CMP and installing a 10
ft x 5 ft reinforced steel concrete box culvert, and replacing the road and
landscaping that will be disturbed during the construction. She explained that Kimley-Horn,
as part of this contract, was going to continue to pursue the detention options
with the regulatory agencies.
Ms. Stephenson said that in
December, 2005, staff presented to the Town Council the 50% construction plans
that had been completed by the consultant to handle all runoff during the 100
year storm. She said the original plan
and preliminary opinion of cost had increased substantially from initial
estimates because, among other things, the consultants discovered that one of
the effected residences had an engineered foundation, which would require some
extra caution and expense; and because of the complexity of existing utilities
in the area.
Ms. Stephenson explained that the
consultant’s opinion of cost for construction of the new plan is in excess of
$1 million dollars.
Ms. Stephenson said that the
meetings between the consultant and the regulatory agencies had gone very well
and that permits for for retention areas R8 and R9 are
likely to be granted.
Ms. Stephenson explained that because
of the project’s increased cost, which is at 50% design, staff is revisiting
the scope of the project with the consultant to consider handling a smaller,
more frequent storm event. She said as a
result, the following modifications to the project have been proposed:
Ms. Stephenson reviewed with the
Council the different construction options.
She said that in order to implement the above changes to the project, staff
is requesting the Council to consider at the next Town Council meeting giving direction
to staff as to which option to pursue.
Ms. Stephenson asked for Council
direction in whether to pursue solving a 25-year storm event or a 100-year
design.
Council members said they would like
to make an on-site visit with the consultant before taking further action.
9.
Public Comment: At this time, an opportunity was provided for members of the audience
who had registered to speak to address the Council on any variety of topics not
listed on the night’s agenda.
Tim Sack of 232 Elam Street thanked the Council for their efforts
in the landfill matter. He said that he had
a concern with the closed Town of
10.
Other Business: Councilman DeBenedetto
said that he would like to serve on the Comprehensive Plan Steering Committee,
and he recommended that the Council also add Van Crandall and Mark Shank to the
list.
The Council discussed the importance of serving on this
committee, and the Board was in consensus to add Councilman DeBenedetto
to serve as an alternate member on the committee.
11.
Manager’s Report: Mr. Dean said the parks and recreation
department held its annual Dog Walk in the Park event last weekend and that staff
did an excellent job. Mr. Dean reported
that Chief Parker and the fire department did a good job in building the stage
that was used during the festival. He
reminded the Council that the Rockin’ at the Crossing
event is scheduled for May 25 and the last Thursday of June and July in the parking
lot of the
Councilman Atwell asked about the animal control ordinance. Mr. Schifano said
that the ordinance amendment should be at the next Town Council meeting.
12.
Closed Session: The Council approved a motion to
enter into Closed Session, pursuant to G.S. 143-318.11(a)
(5) to discuss the particulars of entering a contract involving the landfill
property.
Motion
By: Atwell
Second
By: Dickson
Vote: Unanimous
General Account of Closed Session –
In Closed Session, the town manager
updated the Council on the status of the landfill property and the standing of
the Wake County Board of Commissioners. Also discussed were terms of contracts with
various consultants and associated funding for the landfill issue.
-- End General Account
The Council approved a motion to return to Open Session. The motion was made by Councilman Dickson,
seconded by Councilman Womble and carried unanimously.
In open session the Council approved
a motion to authorize the town manager to designate up to $100,000 from the BFI
landfill revenue fund for the purpose of entering professional service
contracts with consultants and directed that an associated budget amendment be
prepared.
Motion By: Womble
Second
By: Dickson
Vote: Unanimous
12.
Adjournment: There being no further business for
the evening, the
Respectfully Submitted on
_________________________________
Addendum pages as referenced in these
minutes follow and are a part of the official record