Holly Springs Town Council Minutes

 

Regular Meeting

Oct. 18, 2005

 

The Holly Springs Town Council met in regular session on Tuesday, October 18, 2005, in the Council Chambers of Holly Springs Town Hall, 128 S. Main Street.  Mayor Dick Sears presided, calling the meeting to order at 7 p.m.  A quorum was established as the mayor and four council members were present as the meeting opened. 

 

Council Members Present:  Councilmen Parrish Womble, Chet VanFossen, Peter Atwell, and Hank Dickson, and Mayor Sears.

 

Council Members Absent:  Councilman Ernest C. Pearson.

 

Staff Members Present: Carl Dean, town manager; John Schifano, town attorney; Joni Powell, town clerk (recording the minutes); Gina Bobber, director of planning and zoning; Jeff Jones, planner II; Kendra Stephenson, senior engineer; Stephanie Sudano, director of engineering; and Len Bradley, director of parks and recreation.

 

2 and 3.  The Pledge of Allegiance was recited, and the meeting opened with an invocation by Holly Springs resident Rabbi Ariel Edery of Temple Beth Shalom.

 

4.  Agenda Adjustment:  The October 18, 2005 meeting agenda was adopted with changes, if any, as listed below.                                   

            Motion By: Dickson

            Second By:  Atwell

Vote: Unanimous

            Items Added to the Agenda:  None.

            Agenda Items Removed:  Item No. 8a., consideration of the first reading of Ordinance 05-13 that would extend the timeframe of the BFI franchise agreement.

            Other Changes:  None.

 

5a.  Wake County Community in Schools Presentation -  Ms. Clarissa Goodlett, a volunteer coordinator for Communities in Schools of Wake County, addressed the Council explaining that the organization serves at-risk students in the Wake County Public School System and in after-school learning centers.  She said that every at-risk student in the public schools has the opportunity to learn, to connect with a caring adult, to graduate, and to give back to their communities.  She said that this is done by matching community volunteers with students one on one or in small learning groups for homework and supplemental academic tutorial assistance.

Action:  None.

 

5b.  Springs Dance Company Presentation -  Katie Mundt and Michelle Mammes, teen representatives of Springs Dance Company, addressed the Council, highlighting civic activities of the non-profit group.  The young ladies invited council members to the third annual fund-raising silent auction scheduled for 7 p.m. Friday, Oct 21 at the Bass Lake Retreat Center.

Action:  None.

6.  Consent Agenda:  All items on the Consent Agenda were approved following a motion by Councilman Dickson, a second by Councilman Atwell and a unanimous vote.  The following actions were affected:

      6a.  Minutes  - The Council approved minutes of the Council’s regular meeting held on Oct. 18, 2005.

     6b.  Budget Amendment Report – The Council received report of amendments to the FY 2005-06 budget #19 - #35.  A copy of the budget amendment report is incorporated into these minutes as addendum pages.

      6c.  Resolution 05-45 – The Council adopted Resolution 05-45 enacting amendments to the Town’s Development Procedures Manual adding a new section on Planned Unit Development amendments.    A copy of Resolution 05-45 is incorporated into these minutes as addendum pages.

      6d.  Resolution 05-46 – The Council adopted Resolution 05-46 urging a safe and courteous Halloween.  A copy of Resolution 05-46 is incorporated into these minutes as an addendum page.

6e.  Lee Street maintenance shop – The Council authorized staff to enter a contract with the low bidding company, Champion Builders, for construction of an equipment maintenance shop at the Lee Street water tower for the contract amount of $40,531.   A copy of the Champion Builders contract is incorporated into these minutes as addendum pages.

      6f.  Budget Amendment, $46,000 – The Council adopted an amendment to the FY 2005-06 budget in the amount of $46,000 to provide payment of N.C. Eco-System Enhancement Program fees related to the Ballentine Street extension project.  A copy of the budget amendment is incorporated into these minutes as addendum pages.

      6g.  Budget Amendments, $16,000 – The Council adopted an amendment to the FY 2005-06 budget in the amount of $16,000 and authorized the purchase of flow meters for Sunset Ridge and Bass Lake pump stations.  A copy of the budget amendment is incorporated into these minutes as an addendum page.

 

7. Village District Area Plan Amendment 05-GPA-05 - Mr. Jones said that at the Sept. 20 Town Council meeting, a public hearing was held and a presentation was given on the Village District Area Plan.  He said that staff, at that time, asked that approval of the Village District Area Plan be delayed so that any corrections and modifications could be made to the plan.  He said those corrections have been made, and staff is ready to move forward with the plan.

He explained that the resolution is drafted with language that would allow staff to clean up some final details of the plan, including grammar and page numbering.

            Action:  The Council approved a motion to adopt Resolution 05-42 approving Growth Plan Amendment 05-GPA-05 to add the Village District Area Plan to the Town of Holly Springs 10-Year Comprehensive Growth Plan Land Use Element.

            Motion By:  VanFossen

            Second By:  Womble

            Vote:  Unanimous

            A copy of Resolution 05-42 is incorporated into these minutes as addendum pages.

 

8a.  Ordinance 05-13, BFI Landfill Franchise Agreement  -  This item was removed under agenda adjustment.

 

8b.  Sunset Lake Road/Holly Springs Road Intersection Contract Change Order  –  Ms. Sudano said that the installed medians at Sunset Lake Road / Holly Springs Road intersection require landscaping that will be consistent with NCDOT’s regulations on plantings within the right of way.

            She said that Town staff has reviewed landscape plans and obtained a NCDOT roadside environmental encroachment permit.  She said staff now requests approval of a road construction contract change order with Pacos Construction in the amount of $54,900 to add provision of landscaping at the Sunset Lake Road and Holly Springs Road intersection.

            Action:  The Council approved a motion to approve a construction contract change order with Pacos Construction in the amount of $54,900 to add provision of landscaping in the medians at the Sunset Lake Road and Holly Springs Road intersection.

            Motion By:  Atwell

            Second By:  Womble

            Vote:  Unanimous

      A copy of the Pacos Construction contract change order is proposal is incorporated into these minutes as addendum pages.

 

8c.  Avent Ferry Road Improvements, Phase 1  –  Ms. Stephenson said staff requests that the Council consider entering into a professional services agreement with Kimley-Horn & Associates, Inc. for the design, survey, and cost estimating for three-lane road improvements along Avent Ferry Road from NC 55 Bypass to the current widening at the Autumn Park development.  She said the proposal also includes re-alignment of Piney Grove-Wilbon Road.  The goal of the town is to get this project completed at or before the opening of Holly Springs High School, she added.

            Ms. Stephenson reported that cost of the agreement would be $210,630, which includes a 5% contingency.

            Action:  The Council approved a motion to enter a professional services agreement with Kimley-Horn & Associates, Inc., for design of Avent Ferry Road Improvements, Phase 1 (from NC 55 Bypass to Autumn Park subdivision, including Piney Grove-Wilbon Road realignment) in the amount of $210,630, which includes a 5% contingency, and to adopt the related budget amendments.

            Motion By:  Womble

            Second By:  Dickson

            Vote:  Unanimous

      A copy of the Kimley-Horn & Associates, Inc. contract and budget amendments are incorporated into these minutes as addendum pages.

 

8d.  Avent Ferry Road Improvements, Phase 2  –  Ms. Stephenson said the Town has secured a proposal from Ramey Kemp & Associates, Inc. for the design, survey, and cost estimating for the road improvements along Avent Ferry Road from the current widening at Autumn Park subdivision to the intersection of Cass Holt Road, including the re-alignment of Cass Holt Road.

            Ms. Stephenson said staff is working on a developer agreement with the developers of The Overlook at Holly Glen, which would fund improvements at this intersection.  She said it is necessary to begin the survey and design work now and in advance of the agreement’s being complete, so that the improvements can be incorporated into a change order with Wake County Public School System for construction along with their widening of Avent Ferry Road along the high school and middle school properties.

            Action:  The Council approved a motion to enter a contract with Ramey Kemp & Associates Inc. for design of Avent Ferry Road Improvements, Phase 2, (along Avent Ferry Road from the Autumn Park subdivision to the intersection of Cass Holt Road, including Cass Holt Road realignment) in the amount of $30,000.

            Motion By:  Atwell

            Second By:  VanFossen

            Vote:  Unanimous

      A copy of the Ramey Kemp & Associates, Inc. contract is incorporated into these minutes as addendum pages.

           

9.  Public Comment: At this time, an opportunity was provided for members of the audience who had registered to speak to address the Council on any variety of topics not listed on the night’s agenda.  None.

 

10.  Other Business:  Councilman Atwell reported to Mr. Dean that the edges of Avent Ferry Road between Cass Holt Road and Braxton Village are still eroded and pose a traffic hazard.  Mr. Dean reported that the Public Works director said his department could improve the situation if the Town could rent a grader capable of the work.

            Councilman VanFossen suggested that the Town get a price from a contractor for a more permanent solution.

            Councilman Atwell asked Mr. Dean if he also could put a call in to NCDOT since it is a state-maintained roadway.

            Councilman Womble asked if a traffic light was planned for the three-way stop at Center and Avent Ferry Road.  Ms. Sudano said that a traffic light was not planned for that intersection.

            Mayor Sears reported that he and the town attorney had attended the Raleigh City Council meeting earlier in the day.  He said that, as they had requested, the Raleigh City Council tabled action on the pending South Wake Landfill interlocal agreement/contract.

           

11.  Manager’s Report:   Mr. Dean reported that the Holly Springs Elementary School drop-off loop was now open; he said a committee of the Wake County Board of Commissioners has scheduled a meeting in Holly Springs on the topic of the town’s pending ETJ expansion request; and he reminded Council of HollyFest, which is scheduled for Oct. 28-29, 2005.

 

12.  Adjournment:  There being no further business for the evening, the Oct. 18, 2005, meeting of the Holly Springs Town Council was adjourned following a motion by Councilman Atwell, a second by Councilman Womble and a unanimous vote.

 

Respectfully Submitted on Tuesday, Nov. 1, 2005.

                       

 

 

 _________________________________

Joni Powell, CMC, Town Clerk

Addendum pages as referenced in these minutes follow and are a part of the official record