Regular Meeting
MINUTES
The Holly Springs
Town Council met in regular session on
Council Members Present: Councilmen Chet VanFossen, Parrish Womble and
Hank Dickson, and Mayor Sears.
Council Members Absent:
Councilman Peter Atwell and Ernie Pearson.
Staff Members Present:
Carl G. Dean, town manager;
2 and 3. The Pledge of Allegiance was recited, and the
meeting opened with an invocation by Rev. Hal Atkins, pastor of
4. Agenda Adjustment: The
Motion
By: VanFossen
Second
By: Womble
Vote: Unanimous
Items
Added to the Agenda: None.
Consent
Agenda Items Removed: None.
Other
Changes: None.
5. Recognition of the
Holly Springs Might Mites Cheerleaders – Mayor Sears introduced the Holly Springs Mighty Mite
Cheerleaders. He said that the team of
24 girls from
Action: None.
Mayor Sears said that at this time
Ms. Davis, representing the Martin
Luther King Jr. Day Celebration Committee, invited all the councilmen and
citizens of
6.
Public Hearing: New Fire Station
Installment Financing, Resolution 05-01 - Mr. Holland said that in order to borrow funds for
construction of a new fire station, the Town must first obtain approval from
the Local Government Commission. He said
that one step in that application process is to hold a public hearing to
receive comments from citizens.
Mr.
Holland said that the loan was advertised for bids and the lower bidder was Wachovia
Bank, with the life of the loan being 10 to 12 years. The Council is to consider adoption of
Resolution 05-01 which also authorizes the filing of the LGC application.
With that explanation completed, Mayor Sears opened the
public hearing to accept input. The
following comments were recorded: None.
There being no comments, the public hearing was closed.
Action:
The Council approved a motion to adopt Resolution 05-01 authorizing the
filing of an application for approval of a financing agreement to fund the
construction of a new fire station.
Motion
By: VanFossen
Second
By: Dickson
Vote: Unanimous
A copy of Resolution 05-01 is
incorporated into these minutes as an addendum page.
7.
Consent Agenda: All
items on the Consent Agenda were approved following a motion by Councilman Dickson,
a second by Councilman Womble and a unanimous vote. The following actions were affected:
7a. Budget Amendment, $3,755 – The Council adopted an amendment to
the FY 2004-05 budget in the amount of $3,755 to receive insurance funds to
repair a Public Works vehicle. A copy of the budget amendment is
incorporated into these minutes as an addendum page.
7b. Budget Amendment, $2,500 – The Council
adopted an amendment to the FY 2004-05 budget in the amount of $2,500 to accept
grant funds from North Carolina League of Municipalities for employee wellness
incentives. A copy of the budget amendment is incorporated into these minutes as an
addendum page.
7c. 2005 Winter Retreat – The Council
approved setting a special meeting for the
7d. Resolution 05-02 – The Council adopted Resolution 05-02
directing the Town Clerk to investigate the sufficiency of Annexation Petition
A05-01 and setting a public hearing on the question of annexation for Jan. 18,
2005.
7e. Minutes – The Council approved the
minutes of the
8.
ETJ Expansion Resolution 05-03 – Mr. Jones explained that this
report and resolution is the first step in the Town requesting additonal areas
for ETJ from
Mr. Jones said that the ETJ report
is in compliance with
Action:
The Council approved a motion to adopt Resolution 05-03 and to submit to
the Wake County Board of Commissioners for approval the ETJ expansion report
requesting additional areas from
Motion
By: Womble
Second
By: Dickson
Mr. Dean asked the Council to consider amending the motion
and to request the Wake County Board of Commissioners to consider imposing a
moratorium on any expansion of public utility infrastructure by out-of-county
utilities in the proposed ETJ expansion area until the adjacent county can
document that previous utility improvements were installed in accordance with North
Carolina General Statures. In addition, Dean proposed that the Wake County
Board of Commissioners should require the adjacent county to request and receive
approval from the Town of Holly Springs for the utility expansions while the
town is in the process of receiving ETJ expansion approval from
Vote: Unanimous
A copy of Resolution 05-03 and the
ETJ Expansion proposal are incorporated into these minutes as addendum pages.
9a.
Marcia Schroer,
supervisor of the Parks and Recreation leasure programs, presented to the Town
Council the proposal to increase the summer camp program fees and after-school
program fees, and said that staff is requesting the Town to drop the before-school
program for 2005-06 school year due to problems associated with staffing and credentialing.
Councilman Dickson asked
when the fees were raised last. Ms.
Schroer said that this is the first proposal to come before the Council
requesting an increase in fees. She said
that, in comparsion with other municipalies, the
David Smith, athletic
programs superviser, reviewed with the Town Council several amendments to the youth
baseball and soccor programs. In
addition, he asked the Council to consider options for sponsoship packages and
to amend the tournament policy to allow renting organizations to begin charging
gate fees. Councilman Dickson asked about
sponsors displaying their company or products on Town property. Mr. Smith said that staff is working on a
company sponsorship policy for displaying their company advertisment for the
baseball field areas.
Scott Barnard,
- Eliminate
deck and kitchen deposit at
- No
amplified music on the deck after dark or after
- Flat
table/chair/podium fee of $25 at
- Flat
AV fee of $35 at
- After-hours
rentals end at
- Add
refund policy for
Mr. Barnard said the Town’s policy reserves
the right to cancel reservations if such cancellation is deemed to be in the
best interest of the Town, for instance if the
Action: The Council approved a motion to adopt the amendments to the
Motion
By: Womble
Second
By: VanFossen
Vote: Unanimous
9b.
Twisted Creek Townhomes, 04-DP-07, Development Plan –
Mr. Hammerbacher said the request is for approval of a development plan
for Twisted Creek Townhomes that proposes construction of 53 townhouses on 9.24
acres. He said the site is located
within the Arbor Creek Planned Unit Development (PUD) and designated for
multi-family development. The townhouses
will be constructed in four- to six-unit clusters, which would be accessed off
of a private street constructed to the Town’s standards and maintained by the
Homeowner’s Association. He said the
private street would include sidewalks along both sides and include 17 off-street
spaces for guest parking. Mr.
Hammerbacher said the proposed townhouses would be constructed of two-story
wood frames with a combination of brick and vinyl siding and would include
attached one-car garages.
Mr. Hammerbacher reviewed with the
Council Members that the buffer requirements and the existing natural areas on the
site are to remain.
Councilman VanFossen was concerned
about how the vinyl siding would look on the rear elevation and about the view
from
Mr. Tom Spaulding of Spaulding & Norris, representing
the applicants, said that with the combination of the topography and plants,
there would be very little visual of the backyards and the buildings from
Councilman VanFossen said that he did not want to add that as
a condition but as a suggestion only.
Mr. Spaulding said that this development was never included
in Arbor Creek amenities and that he would add proper documentation stating
that this project is excluded from the PUD amenities.
Action:
The Council approved a motion to approve Development Plan #04-DP-07 for
Twisted Creek Townhouses as submitted by Spaulding & Norris, Project Number
520-04, revised
- A
UDO Permit for sign installation in addition to all other applicable
permits will need to be secured prior to sign installation.
- This
project is subject to a downstream pump station fee-in-lieu in the amount
of $529.00 per unit in addition to other development fees.
- As
discussed at the concept plan review meeting, the developer is interested
in receiving credits against water acreage fees and transportation fees
for over-sizing the water line on
- The
50’ buffer & NRBI zones have been shown on the plans for one side of
the stream; please show them for both sides of the stream.
- The
following items are to be submitted prior to construction drawing
submittal:
a.
Drainage
calculations to verify that
b.
Fire
Flow calculations to ensure that Town standards are met without an additional
offsite 12” waterline connection along
- The
following items are to be included on construction drawings (later in the
approval process):
a.
Graphically
show 100-year flood line on the plan.
- Prior
to the issuance of a building permit:
a.
A
detailed lighting plan is to be submitted to and approved by the Department of
Planning & Zoning.
b.
A
Master Sign Plan Form is to be submitted to and approved by the Department of
Planning & Zoning.
- Fees
in lieu of park land dedication are to be paid to the Department of Parks and
Recreation at a rate of $846 /unit.
- Documentation
must be provided that no rise in the floodplain occurs downstream. In addition, backwater calculations must
be provided for the roadway crossing.
This information is required to be submitted, reviewed and approved
prior to construction drawing submittal of this plan.
Motion
By: VanFossen
Second
By: Womble
Vote: Unanimous
10. Public Comment: At this time, an opportunity was
provided for members of the audience who had registered to speak to address the
Council on any variety of topics not listed on the night’s agenda. The following citizens were heard: None.
11.
Other Business: None.
12.
Manager’s Report: None.
13. Closed Session: The Council approved a motion to enter into
Closed Session, pursuant to G.S. 143-318.11(a)(4) for matters of economic
development incentives and G.S. 143-318.11(a)(3), for the purpose of discussing
with the Town Attorney under the client-attorney privilege a few matters of
condemnation and ongoing litigation with General Concrete Company.
Motion By: VanFossen
Second By: Womble
Vote: Unanimous
General Account of
Closed Session –
In Closed Session, the Town Council gave
direction to the Economic Development director, providing suggestions for
economic incentives for a new company proposing to relocate in
-- End General Account
Action: The Council approved a motion to return to
Open Session.
Motion By: VanFossen
Second By: Womble
Vote: Unanimous.
14.
Adjournment: There being no further business for
the evening, the
Respectfully
Submitted on
_________________________________
Linda R.
Harper,
Addendum pages as referenced in these
minutes follow and are a part of the official record