Town of
Board of Commissioners Regular Meeting
MINUTES
The Holly Springs
Town Board of Commissioners met in regular session on
Board Members Present:
Commissioners John
Schifano, Chet VanFossen, and
Board Members Absent:
Commissioners
Staff Members Present:
2 and 3. The pledge of allegiance was recited, and the meeting opened
with an invocation by Rev. Ross Carter, pastor of the Sunrise United Methodist
Church of Holly Springs.
4. Agenda Adjustment ‑ The
Motion By: Dickson
Second By: VanFossen
Vote: Unanimous.
Items Added to the Agenda: None.
Agenda Items Removed: None.
Other Changes: None.
5a. Public Hearing:
Stone Tract Kildare Farm Rd. 03-REZ-02- Ms.
Bailey explained to the Board that the applicant is proposing to rezone 35.40
acres of land located off of Kildare Farm Road and Ness Drive from R‑MF‑15:
Multi‑family Residential District to R‑8: Residential
District. Ms. Bailey said the property is within an area designated
for medium density residential development according to the Town=s Ten‑Year Comprehensive Growth Plan and is at the
edge of the CAC‑ Community Activity Center. She said medium density residential areas are
to be developed at a density of two to five units per acre, and the maximum
allowable density in the R‑8 zoning district is 4.5 units per acre.
Ms.
Bailey said that down‑zoning this property from R‑MF‑15 to R‑8
would render it more compatible with the surrounding area, and would provide a
good transition from the Community Activity Center node, to the existing
residential development, located to the north.
With
that explanation completed, Mayor Sears opened the public hearing to accept
input. The following comments were
recorded: None.
There
being no comments, the public hearing was closed.
Action: The Board approved a motion to defer action on Rezoning
Petition 03-REZ-02 at the request of the petitioner until the
Motion By: VanFossen
Second By: Dickson
Vote: Unanimous
5b. Public Hearing:
Ordnance 03-12, UDO Amendment -
Ms. Bailey said according to the UDO, the only time someone can ask for a
waiver of roadway improvements is in conjunction with a preliminary plan
(subdivision), and not with a development plan (site plan) or special exception
use. Ms. Bailey said staff believes that
the original intent of the UDO was to allow the opportunity to request waivers
for roadway improvements in conjunction with not only subdivision plans but
development plans, and special exception uses as well. Therefore, staff has
identified three amendments that should be made to ensure these
capabilities. The amendment proposals
have been reviewed by the Technical Review Committee, and the Planning Board recommends
approval.
With
that explanation completed, Mayor Sears opened the public hearing to accept
input. The following comments were
recorded: None.
There
being no comments, the public hearing was closed.
Action: The Board approved a motion to adopt Ordnance 03-12 to
amend Sections 9.01, f.,5; 9.05B., 12.,d; and 9.09, A of the Unified
Development Ordinance.
Motion By: Schifano
Second By: Dickson
Vote: Unanimous
A copy of Ordnance 03-12 is incorporated into these minutes
as an addendum page.
Commissioner Schifano asked for discussion on item 6a on the
Consent Agenda the Wake County Board of Education license agreement. He asked if it was the Town’s intent to enter
the agreement with a 6 year lease and he pointed out that the contract states
that
Mr.
Dean explained to the Board that was the understanding and the area would be
used for soccer fields beginning this fall and the Town’s upfront cost was
approximately $20,000. He said that
6. Consent Agenda ‑All items on the Consent Agenda were approved
following a motion by Commissioner Schifano a second by Commissioner VanFossen
and a unanimous vote. The following
actions were affected:
6a.
6b. Budget Amendment, $37,000 - The Board adopted a budget amendment to the FY 2002‑03
budget in the amount of $37,000 to allocate funds for the public works
department. A copy of the budget amendment is incorporated into these minutes as an
addendum page.
6c. Town Hall Change Orders - The Board approved thirteen (13) change orders to the
construction contract for the Town Hall project, along with the associated
budget amendment to the FY 2002‑03 budget in the amount of $22,405 to
cover them. A copy of the contract change orders and budget amendment are incorporated
into these minutes as addendum pages.
6d. Minutes
- Minutes of the Board=s regular meetings held on June 17 and
7a. Appointment of
Board of Adjustment In-Town Alternate Member
- Ms. Bobber said that Mr. Bill Peebles, an in‑town alternate Board of
Adjustment member resigned from the Board of Adjustment since he had moved
outside of the Town's corporate limits.
Ms. Bobber said that his term was to expire on December 31, 2003. The Town Board needs to appoint an Ain‑town@
alternate member to the Board of Adjustment to fill this vacancy. As an in‑town alternate, the person in
this position is only required to attend Board of Adjustment meetings when an
in‑town regular member is unable to attend.
Ms.
Bobber said that staff had received two (2) applications for this vacancy: Stuart Wilder Allen,
Action: The Board appointed Linda Hunt
Williams of 280 Elmcrest Drive to serve on the Board of Adjustment as in-town
alternate, term to expire
Motion By: Dickson
Second By: VanFossen
Vote: Unanimous
7b. Town Attorney Position
- Mr. Dean explained to the Board that staff interviewed the top four
candidates from among 16 original applicants.
Mr. Dean said that he has tentatively offered the full‑time staff
position to John Schifano, pending his resignation from the Town Board of Commissioners. Mr. Dean said that John held the best
interview of the four, and staff believes that he was the strongest candidate.
Mr.
Dean said that in order for John to accept this position, he must resign from
the Town Board, and the Town Board must by motion accept his resignation.
Mr.
Dean said that this would leave a vacancy on the Board that should be
filled. He said that the board has indicated
that it would prefer this replacement to be a person who has no interest in the
upcoming municipal election. Mr. Dean
said that nominations and action to fill the vacancy will be placed on the
August 5 agenda.
Mr.
Dean said that as for the Town Board's legal counsel, the Board had indicated
that it would prefer to consider the person who was hired to also serve as Town
Attorney. Mr. Dean said the Town Board
may want to discuss this in the Closed Session portion of the agenda.
Commissioner Schifano presented the
Board with a letter of resignation to be effective
Action: The Board approved a motion to accept Commissioner Schifano=s letter from resignation of the Town of Holly Springs Board
of Commissioners effective 12:
Motion By: VanFossen
Second By: Dickson
Vote: Unanimous
A
copy of Commissioner Schifano’s
resignation is incorporated into these minutes as addendum page.
7c. Irrigation Well
Policy Variance Request – Mr. Summers
advised the Board that staff received a waiver request from Mr. & Mrs.
Lassiter McCoy of
Mr.
Summers said that Mr. & Mrs. McCoy were requesting the Town Board waive the
irrigation well policy distance requirement.
He said that if this waiver is granted, the owner will be required to
install an RPZ (pressure reducing valve) at the public water connection.
Commissioner Dickson said that he
opposed the variance request of the town’s irrigation well policy for fear of
contaminating the town’s water.
Commissioner Schifano said that if
the water meter or line had been located on the
Mr. Dean said that effective
Action: The Board approved a motion to waive the 100 foot distance
requirement of the irrigation well policy for Mr. & Mrs. Lassiter McCoy at
Motion By: VanFossen
Second By: Schifano
Vote: The vote carried 2-1Commissioners
Schifano and VanFossen voted for, and Commissioner Dickson voted against.
8. Public Comment B At this time, an opportunity was provided for members of the
audience who had registered to speak to address the Board on any variety of
topics not listed on the night=s agenda. The
following citizens were heard: None
9. Other Business: None.
10. Manager=s Reports B Mr. Dean reported that the Emerging Issues meeting was scheduled
for Thursday, July 17, 2003 at the town hall in the Council Chambers room at
4:30 p.m.
Mayor Sears said the State Department of Transportation will be
funding $40.5 million to build a 2.3 mile stretch of the Outer Loop from
11.
Closed Session -
The Board approved a motion to enter Closed Session, pursuant to G. S.
143-318.11(a)(6), to discuss the appointment of the Town Attorney.
Motion: Dickson
Second: VanFossen
Vote: Unanimous
General Account Closed Session B July 15, 2003
The Board discussed making nominations for Commissioner to fill
Commissioner John Schifano’s term and to appoint a new Town Attorney at the
August 5, 2003 Town Board meeting.
B
End General Account
Action: The Board approved a motion to reenter Open
Session.
Motion By: VanFossen
Second By: Dickson
Vote: Unanimous
12.
Adjournment B There being no further business for the
evening, the
Respectfully
Submitted on
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Deputy
Town Clerk
Addendum pages as referenced in these minutes
follow and are a part of the official record.