Town of Holly Springs
Board of Commissioners Special Meeting
Tuesday, Sept. 17, 2002
MINUTES
The
Holly Springs Town Board of Commissioners met in a duly-called Special Meeting
held at 5:30 p.m. Tuesday, Sept. 17, 2002 in Room No. 8 of the W.E. Hunt Community
Center, located at 301 Stinson Avenue.
The purpose of the Special Meeting was to hold a workshop on the Town’s
future transportation capital improvement projects. Mayor Dick Sears presided, calling the meeting to order at 5:30
p.m.
A quorum was not present as the
workshop meeting with staff opened.
Present were Mayor Sears and Commissioners Chet VanFossen and Steve
Tedder.
A quorum was established on the
arrival of Commissioner Hank Dickson soon after the workshop presentations
began. Commissioner Peter Atwell also
arrived later, shortly after 6 p.m.
Board Members Present: Mayor
Sears and Commissioners Steve Tedder and Chet VanFossen. Commissioners Dickson and Atwell arrived after the meeting opened.
Board Members Absent:
Commissioner John Schifano
Staff Members Present: Carl
G. Dean, town manager; Chuck Simmons, assistant town manager; Joni Powell, town
clerk (recording the minutes); Stephanie Sudano, director of engineering;
Kendra Thompson, town engineer; Scott Evenson of the engineering department;
Gina Bobber, director of planning and zoning; Drew Holland, finance director;
Cecil Parker, chief of public safety; Len Bradley, director of parks and
recreation; and Jennifer Carr, director of economic development.
Mrs. Sudano gave a brief staff
presentation of the roadway and sidewalk improvements that have been identified
as needs of the Town. The projects,
including their estimated costs, were presented as 0- to 2-year projects; 2- to
5-year; 5- to 10-year; and 10+ years.
The Board was asked to evaluate the recommendations and make adjustments
as desired. Following the
prioritization of the list, funding options were discussed.
After some discussion, it was agreed
that a priority list summarized by Commissioner Tedder that condensed the list
down into only three timeframes (0 to 2 years; 2-5 years; and 5-10) would be
pursued.
Other points of discussion included
whether or not it would be better to hire a staff member to provide road
project planning rather than paying consultant fees. Mrs. Sudano had advised that a consultant would likely be needed
to work on the US 1 interchange project, and Commissioner Tedder suggested that
a staff person be hired to work on that as well as other long-range
transportation projects for the Town.
The Board discussed whether there is
a need for a connection from Grigsby Avenue to Hwy. 55 as proposed.
Paving of streets in the Fair Share
area drew some discussion. Some board
members felt the paving of these streets should be low priority to be
considered only after most or all other 2- to 5-year road projects are
completed. Staff maintains that the
streets should be placed in the paving que along with all other town street
paving needs and that improvement of these sub-standard unpaved private streets
will create safer traffic movement and accessibility for fire and police
protection.
Mrs. Sudano also noted that the Town
should identify the locations in which it wishes to have roundabouts (traffic
circles) now so that adequate right-of-way can be obtained as properties
develop.
Commissioner Tedder said he
evaluated the projects with the following thoughts of priority: population
locations, traffic, future development directions, enhancement of the business
park, the bypass and roads in town not paved and then sidewalks and pedestrian
traffic. He said he also took into
account funding participation from the private sector. Based on these criteria, the following is
how he -- with the Board’s agreement -- grouped the projects (in no particular
order within a time frame):
|
Holly Springs Road Projects: Zero to Two Years |
|||
|
Project Description |
Estimated Cost |
Funding Possibilities |
|
|
Holly
Springs Road/Sunset Lake Road Intersection Improvements |
$4,500,000 |
General
Fund/Street Reserves/ Developer Funds (30%) / NCDOT Participating Funds |
|
|
Holly
Springs Road / NC 55 Intersection Improvements |
$1,100,000 |
General
Fund/Street Reserves/ Developer Funds (40%) / NCDOT Participating Funds |
|
|
Traffic
signal at Bass Lake Road and Holly Springs Road |
$125,000 |
General
Fund/Street Reserves/ Developer Funds (25%) |
|
|
Bible Way
extension |
$150,000 |
Developer
Funded |
|
|
Stinson
Avenue extension to Bass Lake Road |
$350,000 |
Installment
Purchase/Powell Bill |
|
|
Stinson
Avenue stream crossing |
$150,000 |
Grants /
Powell Bill |
|
|
Optimist
Farm Road improvements |
$1,750,000 |
Developers |
|
|
Planning
for US1 interchange |
Unknown |
To be
determined |
|
|
Avent
Ferry Road extension to Earp Street |
$220,000 |
Installment
Purchase / Powell Bill |
|
|
Avent
Ferry Road conversion to one-way and cobblestone |
$150,000 |
Installment
Purchase / Powell Bill |
|
|
Avent
Ferry Road sidewalk |
$120,000 |
Installment
Purchase / Powell Bill |
|
|
Ballentine
Street improvements |
$55,000 |
Installment
Purchase / Powell Bill |
|
|
NC 55
(Main Street) sidewalk |
$100,000 |
Grants /
Installment Purchase / Powell Bill |
|
|
Estes
Lane paving and improvements |
$675,000 |
Installment
Purchase / Powell Bill |
|
|
Irving
Parkway improvements |
$600,000 |
Developer
Funds / Grants / Assessments / Bond Referendum / Powell Bill |
|
|
Consulting
services / Thoroughfare update |
$200,000 |
Professional
Services / New Staff Member Salary |
|
|
Holly Springs Road Projects: Two to Five Years |
|||
|
Project Description |
Estimated Cost |
Funding Possibilities |
|
|
Avent Ferry Road
realignment to Oak Street |
$300,000 |
Bond Referendum / DOT
Contract / Grants |
|
|
Avent Ferry Road
improvements |
$450,000 |
Bond Referendum / DOT
Contract |
|
|
Widen New Hill Road |
$3,000,000 |
Bond Referendum / DOT
Contract |
|
|
Ballentine Street
improvements |
$450,000 |
Assessments / Powell Bill
/ Bond Referendum |
|
|
NC 55 (Main Street)
enhancements |
$250,000 |
Powell Bill / Grants |
|
|
Holly Springs Road
widening from NC 55 to Linksland Drive |
$4,350,000 |
Bond Referendum / DOT
Contract |
|
|
Holly Springs Road
widening from Linksland Drive to Sunset Lake Road |
$5,000,000 |
Bond Referendum / DOT
Contract |
|
|
Raleigh Street Closure
(south end) and Realignment |
$250,000 |
Powell Bill / DOT Funds |
|
|
Grigsby Avenue to NC 55 |
$400,000 |
Bond Referendum / DOT
Funds |
|
|
Roundabouts |
$225,000 to $750,000 |
To be determined |
|
|
Sunset Acres (Fair Share)
street improvements |
$4,000,000 |
Assessments / Powell Bill
/ DOT Funds |
|
|
Holly Springs Road Projects: Five to Ten Years |
||
|
Project Description |
Estimated Cost |
Funding Possibilities |
|
Avent Ferry Road
improvements to Holly Glen |
$7,000,000 |
To be determined |
|
Middle Creek bridge
crossings (3) |
$1,250,000 per crossing |
To be determined |
|
Bass Lake sidewalk project |
$1,900,000 |
Grants / Powell Bill |
|
Estes connection to Bass
Lake Road |
$600,000 |
To be determined |
|
Ballentine Street
extension to New Hill Road |
$5,000,000 |
To be determined |
|
US 1 interchange construction |
unknown |
To be determined |
|
New Hill
Road widening west from Bypass |
$7,500,000 |
To be
determined |
|
Holly
Springs Road / Kildaire Farm Road interchange |
$3,000,000 |
To be
determined |
The following funding suggestions
were discussed:
a.
Using Powell Bill funds for some projects that qualify
b.
Using grant funds whenever possible.
c.
Using street bond issue funds
d.
Using funds provided by developers and NCDOT
e.
Using street assessments
f.
Using combinations of funding, whenever appropriate.
It was determined that the Town
should try to accomplish as many roadway improvement and sidewalk projects as
it can in the next two years. Staff
will investigate the funding and logistics of the projects and report back to
the Board with viable options for its consideration.
There being
no further business, the Special
Meeting was adjourned.
Respectfully
Submitted on Oct. 1, 2002,
__________________________________
Joni
Powell, CMC
Town Clerk