Mrs. Sudano agreed and said that this would be noted and presented in the comments that are collected during the year on the plan.

7d. Resolution 01-15: Water Supply Plan -- Mrs. Sudano explained that the Local Water Supply Plan before the Board was prepared in accordance with the State of North Carolina's requirements for preparing and submitting plans to the State every 5 years. This is the second water supply plan that the Town of Holly Springs has provided since the State mandated this requirement, she noted.

Mrs. Sudano said that the report is based on actual useage data collected from Town data. In the past, it has been difficult to assemble the information required for the report, but upcoming upgrades to the Town's utility billing software (by the Finance Department) to allow tracking of certain categories of water use will make the preparation of the report much easier. Also, the addition (by the Public Works Department) of meters to all Town facilities over the past couple of years will allow for better information to be available for the next report (for the year 2002), she said.

The Town of Holly Springs Water Supply Plan was completed and submitted to the State by the deadline originally established. The State has taken a while to review and approve the document, but it is now ready to be approved by the Town Board in the form of a resolution, Mrs. Sudano explained.

7e. Engineering Report & Environmental Assessment - Mrs. Sudano explained that the Town has received a proposal from The Wooten Company for engineering services in the amount of $78,000 (ceiling fee) for the preparation of an Engineering Report and Environmental Assessment documents. Acceptance of this proposal terminates and replaces a previous contract for this project (and $17,500 of previously-obligated funds), Mrs. Sudano said.

She explained that since the original contract was negotiated in 1998, the project scope has changed several times. Now the scope of work includes the preparation of engineering and environmental reports covering both water and reclaimed wastewater transmission mains from Holly Springs to the Cape Fear River, in accordance with one of the long-range water and wastewater alternatives that the Town continues to explore to handle long-range water and wastewater needs. She recommended approval of the proposal as submitted.

7f. Sidewalk Project - Mrs. Sudano reported that Town staff received bids on its Sidewalk Project on March 29th, 2001. Three bids were received out of 12 documents distributed. The low bidder was L-J, Inc., a large contracting firm with headquarters in Columbia, South Carolina. Mrs. Sudano said she is unfamiliar with L-J, Inc. not having worked with them before; however, both the consultant engineer on this project, Tate Lanning, P.E., and Rodney Campbell, the Town's Development Administrator, checked references on numerous other projects L-J, Inc. has completed in South Carolina and Georgia. Based upon those investigations, she said, and the low bid received from L-J, Inc., staff recommends awarding the Alternate Base Bid in the amount of $373,120.95 to this company.

Mrs. Sudano explained that the project improvements included in the Alternate Base Bid include 5-foot wide sidewalk on Raleigh Street, Earp Street, Holly Acres Road, and Brooks Street. Widening and curb and gutter on the same side of Earp Street as the sidewalk is proposed is also included in the alternate base bid. Construction of this project will necessitate the temporary interruption of water service in the area; however, Town staff will coordinate those interruptions to minimize them as much as possible, Mrs. Sudano said.

7g. Pavement Management Survey - Mrs. Sudano explained that a Pavement Management Survey is a field survey of all Town-maintained streets, summarized in a report that includes a priority rating of streets based on the condition of pavement, curb and guter, sidewalk, drainage, cost of repairs etc. She said the Town completed it's most recent Pavement Management Survey several years ago.

Both Public Works staff and Engineering staff would assist the ITRE (Institute for Transportation and Research Education) staff in conducting the survey. Information is then placed into a database that is compatible with the Town's GIS system, so that mapping can be prepared easily to show the Town's resurfacing and street re-construction needs, Mrs. Sudano said.

She added that the Manager's recommended Town budget for FY 2002-03 will show significant monies allocated towards street resurfacing - a very important step for Holly Springs to take to keep its roads maintained before they get to the point where very expensive repairs are necessary. Mrs. Sudano said she felt the timing of this survey could not be better as it will allow the expenditure of those funds based upon a priority ranking.

Commissioner Schifano expressed reservations about the cost and the use of Town employees on the project.

8. Consent Agenda - All items on the Consent Agenda were approved following a motion by Commissioner Dickson, a second by Commissioner Atwell and a unanimous vote. The following actions were affected:

8a. Resolution 01-16 - Resolution 01-16 exempting the Town's GPS Mapping Project from the requirements of G.S. 143-64.31 so that consideration can be given to cost in selecting a final contractor among equally- or closely- qualified finalists was adopted.
A copy of Resolution 01-16 is incorporated into these minutes as an addendum page.

8b. Waste Industries Contract Amendment -- A contract amendment with Waste Industries for solid waste and recyclable collection in Holly Springs in the coming year was adopted. Action later in the meeting rescinded this approval.

8c. Minutes - Minutes of the Board's regular meetings held on March 6 and May 1, 2001 were approved.

8d. Budget Amendments - Six budget ordinance amendments as described in the list below to transfer and align funds were adopted. [Note there are six budget amendments, and five transactions as one transaction requires two separate budget amendments.]

1. $950 to receive additional insurance proceeds to cover repair costs to vehicle.
2. $33,430 in additional revenues budgeted to cover principal portion of debt payment for water/sewer General Obligation Bonds.
3. $80,000 to transfer funding for concession stands from the General Fund to the Park Capital Project.
4. $144,550 to transfer funds and add revenues to cover costs of attorney fees.
5. $17,000 transfer of funds to cover cost of Microsoft Office upgrade for Town computers.

Commissioner Schifano stressed that the Town needs to consider seeking bids for waste collection next year.

9. Public Comment - At this time, the Board opened the floor to those in the public who wished to address the Board on any variety of topics not listed on the agenda. The following comments were offered:
Tommy Pope, Raleigh Street - Mr. Pope thanked the Board for approving the contract for the sidewalk project.

John Allen, Residents Against the Landfill - Mr. Allen urged the Board to consider other options of waste disposal than working with Wake County. He thanked the Board for assisting the residents in their efforts against the South Wake Landfill

Pat Anderson - Mr. Anderson urged the Board to pursue options that would demonstrate its commitment removing the South Wake Landfill from Holly Springs. He asked that the Board reconsider its approval of the Waste Industries contract and to bid out the job not only for collection but for shipping waste out of Wake Country.

Commissioner Schifano asked what would be involved in bidding in this fashion this year. Mr. Dean and Mr. Pearson agreed that the Town should begin a process such as this much earlier in the year in order to prepare a detailed request for proposal and receive back qualified bids.

Mr. Anderson argued that the Town could order out the bidding and have a contract awarded within 30 days.

Mr. Dean said it may be possible, but a rushed bidding process would most likely result in bids that are not favorable to the Town. He recommended that the Board not pursue this avenue this year but plan for it in early 2002.

Mr. Pearson and Mr. Dean warned the Town Board that if Waste Industries would not agree to an extension of its contract to allow the Town time to bid out services, then the existing Waste Industries contract would be null and void on its expiration. If Waste Industries responds to the new bid request with the low bid, but that bid happens to be higher than the current rate, the Town would be forced to accept it.

Mayor Womble asked Mr. Anderson what would be gained from doing this.

Mr. Anderson responded that Holly Springs would be sending a message to Wake County.

10. Other Business:Commissioner Schifano said the Town should receive reports from the Wake County Solid Waste Management Task Force, especially as they pertain to the alternative options that the county is exploring.

11. Manager's Reports:

12. Closed Session - The Board approved a motion to go into Closed Session, pursuant to G.S. 143-318.11(8)(3), to discuss pending lititgation, particularly the Wake County vs. Holly Springs matter.

Mr. Pearson provided information to the Board regarding the landfill litigation case, specifically as it concerns to Wake County's claim of breech of contract. The Board directed the attorney to check into the possibility of alleging "negligent" misrepresentation instead of "fraudulent" misrepresentation.

13. Continuation - There being no further business for the evening, the May 15, 2001 meeting of the Holly Springs Board of Commissioners was continued and set to reconvene at 7:30 p.m. Tuesday, May 22 at the W.E. Hunt Community Center following a motion at 11:10 p.m. by Commissioner VanFossen, a second by Commissioner Atwell and a unanimous vote.

Respectfully Submitted on Tuesday, June 5, 2001,