11/20/01 Meeting Minutes, Town of Holly Springs

Town of Holly Springs

Board of Commissioners Regular Meeting

Tuesday, Nov. 20, 2001

MINUTES

The Holly Springs Town Board of Commissioners met in regular session on Tuesday, Nov. 20, 2001 in the Town Board meeting chambers, located in Town Hall, 128 S. Main St. Mayor Parrish L. Womble presided, calling the meeting to order at 7:02 p.m. A quorum was established as the mayor and four board members were present as the meeting opened.

Board Members Present: Commissioners Tim Sack, John Schifano, Chet VanFossen, and Hank Dickson and Mayor Womble.

Board Members Absent: Commissioner Atwell.

Action: The Board approved a motion to excuse Commissioner Atwell for his absence due to a sick child.

Motion By: Sack

Second By: Dickson

Vote: Unanimous

Staff Members Present: Carl G. Dean, town manager; Chuck Simmons, assistant town manager; Ernest C. Pearson, town attorney (arrived at 8:17 p.m.); Joni Powell, town clerk (recording the minutes); Linda Harper, deputy town clerk; Gina Bobber, planning and zoning director, Drew Holland, finance director; Jennifer Carr, director of economic development; Len Bradley, director of parks and recreation; and Stephanie Sudano, director of engineering.

Others Present: Commissioner-elect Steve Tedder and Mayor-elect Dick Sears.

2 and 3. The pledge of allegiance was recited, and the meeting opened with an invocation by Mayor Womble.

4. Agenda Adjustment – The Nov. 20, 2001 meeting agenda was adopted with changes, if any, as listed below.

Motion By: Sack

Second By: Schifano

Vote: Unanimous.

Items Added to Agenda: Discussion and consideration of Resolution 01-33 protesting 2002-03 Wake County Public School System student reassignments as they effect Holly Springs resident-students; presentation of a mayoral proclamation to citizens of the Fair Share Area.

Consent Agenda Items Removed: None

Other Changes: None.

At this time, the Board yielded the floor to those in the public who wished to address the Board on the issue of the proposed Wake County Public School System student reassignment for 2002-2003.

Debi Carlton, 228 Hickory Glen Lane – Mrs. Carlton addressed the Board explaining that nearly 200 Holly Springs Elementary School students next year would be transferred to Wake County Public School campuses outside Holly Springs. She said the reassignment is based on the school system’s belief that HSES is too crowded and that population shifts between school campuses brings about a desirable socio-economic balance.

Parents of Holly Springs, she said, protest this reassignment of children, and she asked the Board’s support in the following ways:

1. Adoption of Resolution 01-33 protesting the proposed student reassignment and requesting that the Wake County Board of Education adopt an ideology of community-based schools.

2. Endorsement of the formation of a local citizens action committee on education that would serve as a liaison between the community and Wake County Public School System.

She pointed out that the reassignment also effects the community as a whole since parents may choose Fuquay-Varina doctors and dentists over those in Holly Springs, and the sell-ability of homes in Holly Springs.

Action: The Town Board approved a motion to adopt Resolution 01-33 protesting the proposed WCPSS student reassignments for 2002-03 as they pertain to Holly Springs and urging the Wake County Board of Education to adopt an ideology of community-based schools.

Motion By: Sack

Second By: VanFossen

Vote: Unanimous

A copy of Resolution 01-33 is incorporated into these minutes as addendum pages.

Direction: The Board directed that the proposal of a local citizen advisory committee on education be taken under advisement and discussed further at the Dec. 4 meeting of the Board.

5a. Public Hearing Continued: BFI – Mr. Dean explained that earlier, BFI requested that the Town Board consider amending the existing franchise agreement in order to allow the operation of its construction and demolition landfill through December 2004 rather than December 2002. Upon receiving new information that a potential neighboring development would be negatively impacted by the proposal, if approved, the public hearing was continued and the question was tabled on Nov. 6.

Mr. Dean reported that, based on discussions with BFI since that time, the company would be amenable to amending the franchise to allow for only a four‑month extension (through April 2003) and for the acceptance of public waste from outside sources for the period between May 15, 2002 and April 30, 2003. It would be willing to increase the tipping fees by 50 cents for 2002 and to $3.50 beginning January 2003. It was also discussed that should the Finisterra development not go forward as anticipated, that the Town would consider the original extension request of until December 2004, Mr. Dean said.

Mr. Dean noted that even if the Town does not receive an increase in the tipping fee, the Town did receive $88,000 for the first quarter of 2001‑02.

Mr. Dean said BFI proposes that the Holly Springs Disposal site would remain within the same previously‑approved footprint and volume of operations but would remain in operation through April 2003 or whenever maximum volume is achieved, whichever comes first; and that Holly Springs Disposal would be allowed to accept construction and demolition debris from the general public.

Commissioner Schifano asked if assurances are included in the agreement to dispose of the debris resulting from the demolition of the town hall facility. Mr. Dean responded yes. Commissioner Schifano asked what the value of the town hall demolition disposal would be. Mr. Simmons responded $60,000 to $100,000, based on tonage.

Mayor Womble asked if there was a possibility that BFI would provide the closed landfill property to the Town at no cost as was originally proposed. Ms. Mona O’Bryant, representing BFI, responded that typically, the company retains the property and maintains it minimally. She said the request could be revisited with the company, but she did not want to speculate. She also noted that, in the past, the Town did not wish to assume in any hidden liability.

Mayor Womble reopened the public hearing. The following comments were received:

Mike Ball, 420 Firefly Road – Mr. Ball opposes the landfill extension of time.

Anne Allen, 612 Oak Hall Drive – Mrs. Allen is opposed. She does not believe the Town needs the revenue; she feels there is too much truck traffic; she feels the message to Wake County that the Town is opposed to the South Wake Landfill would be weakened by its decision to allow BFI to remain open four more months.

John Allen, 612 Oak Hall Drive – Mr. Allen is opposed.

Candace Cassam – Mrs. Cassam is opposed. She feels the Town is sending a mixed message to Wake County.

Debi Carlton, 228 Hickory Glen Lane – Mrs. Carlton is opposed. She said adding dump truck traffic would be dangerous.

Heidi Massey, 208 Texana Way – Mrs. Massey is opposed.

There being no further comments, the public hearing was closed.

In discussion, the commissioners clarified that the new request represents a four-month extension of time to the existing franchise and that no new truck traffic is anticipated.

Commissioner Schifano said he feels there is a big difference between Wake County solid waste landfill and the Town’s consideration of extending the BFI operation of a construction and demolition landfill for four months. He said he weighs the benefit of the extension and feels the benefit outweighs the detriment. He stressed that he wanted it to be clear to BFI that he does not want to be in the position of having to consider an extension of time again in the future. He agreed that Wake County does hear what the Town says, but, he pointed out, Wake County does not listen. He said he would be in favor of a very limited extension and that he would be in favor of not ever having to weigh another extension request from BFI.

Commissioner VanFossen pointed out the South Wake Landfill case hinges on legalities and procedures as reviewed by a court of appeals and not on what actions that the Town Board makes in regard to unrelated requests.

Commissioner Sack said he disagreed with those who claimed that the money the Town would receive in revenues was anything to scoff at. He said $800,000 in exchange for a four-month extension in the term of the agreement was in the best interest of the Town. He said he would be in support of the request.

Commissioner Dickson said he felt approval of the request would make a bad situation more palatable.

Action: The Mayor held a first reading: “An Ordinance to amend a nonexclusive Franchise to BFI Waste Systems of North America, Inc., a Delaware corporation (hereinafter referred to as the “Grantee”) to own, operate and maintain a construction and demolition landfill (the “Landfill”), as defined herein, setting forth conditions accompanying the grant of Franchise, providing for the regulation and use of the Landfill, and defining the term and the effective date thereof,” and the Board approved a motion to approve the first reading of Ordinance 01-17, the proposed ordinance to amend the franchise agreement and grant of franchise:

Motion By: Sack

Second By: VanFossen

Vote: Unanimous

A copy of Ordinance 01-17 will be incorporated into the minutes of the Board’s Dec. 4, 2001 regular meeting, following a successful second reading.

5b. Public Hearing: Ordinance 01-18, (Zoning Ordinance Amendment, 01‑ZOA‑06) – Ms. Bobber explained that this proposed amendment to the Town Center Mixed Use District would allow banks with or without drive through facilities as a permitted use and would add: 1) restaurants, cafes, coffee houses, pubs, etc. with drive‑through service; and 2) hotels, motels, and bed and breakfasts as a Special Uses in the general TC‑MU District.

The intent of the TC‑MU ordinance is to be used that way, Ms. Bobber explained; however, she pointed out, it is not written that way. The ordinance, as written, has these uses as Special Uses in the TC‑MU Special Use District only. The difference being that any of these uses would require two public hearings and two different requests, Ms. Bobber said. As written, the property would first have to be rezoned to TC‑MU‑SUD then the property owner would have to apply for a Special Use Permit and have another public hearing for essentially the same thing. As proposed, only the public hearing for a special use permit would be required.

Ms. Bobber said this amendment would make the administration and review procedures more logical and in conformance with the intent of the district when it was created. Ms. Bobber reported that the planning board reviewed this amendment at its October 23 meeting and recommends approval to modify the permitted uses and add uses as special uses in the TC‑MU District.

With that explanation completed, Mayor Womble opened the public hearing to accept public comments. The following comments were received: None

There being no comments, the public hearing was closed.

Action: The Board approved a motion to adopt Ordinance 01-18, (Zoning Ordinance Amendment 01‑ZOA‑06) to amend the permitted uses and add uses as special uses in the TC‑MU District.

Motion By: VanFossen

Second By: Sack

Vote: Unanimous

A copy of Ordinance 01-18 is incorporated into these minutes as addendum pages.

5c. Public Hearing: Annexation Petition A01‑06, Sunset Ridge, Phase 11 – Ms. Bobber explained that the town has received an voluntary annexation petition submitted by Sunset Forest, LLC requesting property located on Holly Springs Road and containing 20.2430 acres of land to be annexed into the corporate limits. The petition meets all the statutory requirements for annexation. She noted the property is the site of Sunset Ridge, Phase 11.

With that explanation completed, Mayor Womble opened the public hearing to accept public comments.

No comments were offered for or against the petition, and the public hearing was closed.

Commissioner VanFossen requested that the developer be contacted regarding truck traffic’s using Gable Ridge, which is at odds with the conditions of the subdivision approval.

Commissioner Schifano noted that the Town Board should discuss in retreat the possibility of changing the Town’s policy on annexations so that “donut-hole” properties do not result.

Action: The Board approved a motion to adopt Annexation Ordinance A01-06 bringing in to the corporate town limits 20.2430 acres of land known as Sunset Ridge Phase 11.

Motion By: Schifano

Second By: Sack

Vote: Unanimous

A copy of Ordinance A01-06 is incorporated into these minutes as addendum pages.

5d. Public Hearing: Annexation Petition A01‑07,Stone Tract – Ms. Bobber reported that the town has received an voluntary annexation petition submitted by Polk‑Sullivan, LLC and Walter K. Thorpe requesting property located along Ness Drive and Kildaire Farm Road and containing 35.4 acres be annexed into the corporate limits. The petition meets all the statutory requirements for annexation. Because the subject property is also the subject of a pending rezoning request, Ms. Bobber explained that the petitioner requests that action be deferred until such time as the Board considers the associated rezoning request on Dec. 18.

With that explanation completed, Mayor Womble opened the public hearing to accept public comments.

No comments were offered for or against the petition, and the public hearing was closed.

Action: No action needed for this item at this time.

At this time, Mayor Womble asked that the Board allow him to make a mayoral proclamation presentation. Mayor Womble issued a proclamation applauding the efforts of those in the Fair Share Community who assisted the town in providing the extension of water and sewer services into the area. The job of making the more than 200 service connections would have been much more difficult had it not been for the positive influence of several citizens in the service area who assisted the Town in providing information to residents.

At this time, the North Carolina Fair Share organization presented Mayor Womble with a certificate of appreciation for all his work to provide water and sewer in the Fair Share area.

6. Consent Agenda – All items on the Consent Agenda were approved following a motion by Commissioner Dickson, a second by Commissioner Schifano and a unanimous vote. The following actions were affected:

6a. Resolution 01‑R‑30 – Resolution 01‑R‑30 to release Holly Springs’ share of state economic development funds to the Triangle J Council of Governments was adopted. A copy of Resolution 01-R-30 is incorporated into these minutes as an addendum page.

6b. Resolution 01‑R‑31 -- Resolution 01‑R‑31 designating Paul C. Jacobson of Sands, Anderson, Marks & Miller, P.C. of Durham as bond counsel of record for the Town of Holly Springs was adopted. A copy of Resolution 01-R-31 is incorporated into these minutes as an addendum page.

6c. Resolution 01‑R‑32 – Resolution 01‑R‑32 to renew the note for Water Bond Anticipation Notes in the amount of $4,516,000, which mature on Dec. 12, 2001 was adopted. A copy of Resolution 01-R-32 is incorporated into these minutes as addendum pages.

6d. Minutes – Minutes of the Board’s regular meeting held on Oct. 16, 2001 were approved.

Mayor Womble suggested that the Board take a break.

Action: The Board approved a motion to take a short recess.

Motion By: Schifano

Second By: Sack

Vote: Unanimous

At 8:35 p.m., the Board reconvened, and a quorum was still present.

7a. New Holly Springs Town Hall – Mr. Simmons introduced representatives from Little &

Associates Architects (LAA) to present schematic design proposals for the new Holly Springs Town Hall. The latest renderings reflect some adjustments made following views expressed by staff, the public and officials during a workshop held on Nov. 13.

Mr. Simmons said the currently proposal illustrates the Town Hall facility as two stories in height and approximately 24,000 sq. ft. in total size. The space contained within this new structure is projected to be sufficient to meet office space needs for Administration, Finance, Economic Development, Inspections, Planning, and Engineering, as well as limited Police and Recreation administrative staffs through the year 2013.

The footprint or layout of the building would allow for a plaza area entrance along N.C. 55 and Ballentine Street. In contrast, the rear of the facility will have a courtyard, to encourage pedestrian traffic and visitors coming from the parking lot or the future Mims Center complex.

Mr. Simmons reported that during the workshop, suggestions were made regarding a three-story structure versus the two-story structure that presently is being proposed. He noted that building the additional story could ultimately add to the overall construction cost per foot, due to additional structural considerations that must be installed on the lower two levels. This is particularly relevant, he said, because the Town is working with a limited capital budget for this project. Compatibility concerns also were raised about how a three-story facility might take away from the downtown village atmosphere that the Town is trying to promote. He added that, while major changes related to the building’s layout should take place at this stage, a major departure from what is being proposed would result in a delayed facility completion date that is currently set for July 1, 2003.

Mr. Simmons said the issue of employee/customer parking was discussed at length during the workshop, with no clear resolution to this problem being found. In response, the architects have been instructed to continue looking at various onsite and offsite parking alternatives. He added that the Town is contemplating the possibilities contained in Town-owned property along Avent Ferry Road.

Mr. Simmons urged the Board to keep its primary focus on the schematic design proposal that is being formally submitted at this meeting. However, it is recognized that a comprehensive parking plan for the downtown area must be developed in the near future.

Mr. Brian Simpson then made a presentation featuring the first elevations of the new town hall.

In discussion, commissioners agreed that the administrative wing should be shifted west about 10 or 15 feet so that it would not “hide” the main entrance.

Commissioner VanFossen suggested that the main entrance be shifted to the center so that the building appears more balanced.

Commissioner Schifano suggested that the roof pitch be decreased to be in keeping with existing architecture in town.

The Board decided that it would be best to continue the evening’s meeting to reconvene on Nov. 29 when new schematics will be presented.

Action: None.

7b. Annual Financial Audit Report – Mr. Holland introduced Mr. Chris Abbott from Duke & Abbott, CPA’s to give the audit report. Mr. Abbott reported that the Town’s finances were in healthy condition and that the Town had substantially added to its fund balance. He suggested ways and means for the Town to improve its accounting practices, and the firm stressed the importance of the Town’s continuing to build its fund balance.

Mr. Abbott noted material instances of noncompliance and immaterial instances of noncompliance. In each instance, he said, current staff had addressed the problems, each of which were created under previous management.

Action: None

A copy of the Management Letter is incorporated into these minutes as addendum pages.

7c. Bass Lake Dam and Shoreline Restoration Project – Mr. Bradley explained that the Town received bids on the Bass Lake Dam & Shoreline Restoration Project. The lowest bid came from Thompson Contracting Inc. at $1,013,765.00. Mr. Bradley reviewed the bid tabulation form, a copy of the contract and budget ordinance amendments to receive grant funds, contributions and park reserve funds that should be applied to the Bass Lake Project Fund. He said he recommends approval of the budget amendment and, subsequently, the award of the contract to Thompson Contracting.

Mr. Bradley did point out that the company’s superintendent for the job has very limited experience in dam construction; however, he has a great deal of experience in erosion control. Mr. Bradley noted that the specifications for the bid specifically requested a superintendent with experience in dam construction.

Mr. Bradley said the company has a number of foremen who have dam construction experience and he feels the company would be able to provide the expertise that is needed.

Commissioner VanFossen warned that the low bidder may make up the margin of his low bid with change orders, as references had indicated had happened with this company in the past.

Commissioner VanFossen asked and Mr. Bradley responded that he was comfortable with the low bidder and the company’s qualifications.

Action #1: The Board approved a motion to approve a budget ordinance amendment in the amount of $149,000 to receive grant funds, private contributions and park reserve funds to be applied to the Bass Lake Project Fund; and a budget amendment in the amount of $94,000 to move the park reserve funds.

Motion By: Sack

Second By: Schifano

Vote: Unanimous

Copies of the budget ordinance amendments are incorporated into these minutes as addendum pages.

Action #2: The Board approved a motion to award a contract to low bidder Thompson Contracting Inc. as the contractor for the project and to authorize the Town Manager to sign the contract contingent upon the resolution of some minor details.

Motion By: VanFossen

Second By: Dickson

Vote: Unanimous

A copy of the Thompson Contracting Inc. Contract and the bid tabulation are incorporated into these minutes as addendum pages.

7d. Holly Springs Ad‑HOC Committee on Solid Waste – Mr. Carl Dean explained that the Solid Waste Committee would be staffed by Luncie McNeil, who suggests monthly meetings on the evening of the Thursday following the third Wednesday of each month, which is when the Wake County Solid Waste Task Force meets. With this schedule, he can report to the local committee what is going on at the county level. Staff also requests clarification of the role of the committee: the current thinking, based on previous Board input, is that the committee would investigate alternatives, programs and strategies and report to the Board for consideration of implementation of some of the better ideas, Mr. Dean said.

The Board had expressed a desire to place nine members on this committee. Six residents have agreed to serve. Mr. Dean suggested that these six be appointed and that the membership of the committee stand firm at six or that Board members recruit three other residents for inclusion and appointment.

Glenn Myrto agreed to serve. Commissioner VanFossen offered to serve as an ex-officio member.

Action #1: The Board approved a motion to approve to name the following seven volunteers: Vanessa Castillo, 213 Hickory Glen Lane; Kerry Krumsiek, 736 Bahama Ct.; Walt Hudyma, 104 Merrimont Way; Heidi Massey, 208 Texanna Way; and Anne and Andy Leo, 5124 Kinderston Drive; Glenn Myrto, 405 W. Ballentine Street; and Commissioner VanFossen to serve on the solid waste committee.

Motion By: Schifano

Second By: Dickson

Vote: Unanimous

7e. Animal Wellness Center Development Fee Credit for Offsite Oversizing Waterline – Mrs. Sudano said the owner of the Animal Wellness Center is requesting development fee credits to reimburse for a portion of the costs for oversizing the waterline extension that must be constructed to serve the site. The waterline being constructed is a 12” waterline in accordance with the Town’s master utility plan. The construction of approximately 860 linear feet of offsite 12” DIP waterline is required for the development of the Animal Wellness Center on Sunset Lake Road.

The construction of this segment of offsite waterline is necessary to bring water to the site for development, but an 8” line could, in theory, serve the site sufficiently. For situations such as this one, the Town has a policy which offers reimbursement to developers of a portion of the costs of oversizing, up to the amount of water acreage fees that is due for the project, Mrs. Sudano said. The owner of this project is requesting credit against water utility inspection fees ($860) and water capacity replacement fees ($2,000) in addition to credits against water acreage fees ($4,610) that is typically allowed for such a project.

Mrs. Sudano said the cost of the oversizing is estimated to be around $15,000. The total amount of oversizing reimbursement being requested is $7,470 (of which $4,610 is in accordance with adopted policy).

Mrs. Sudano said staff recommends approval of the request for $7,470 in reimbursement credits for this waterline extension. The extension will include the frontage of Town‑owned property, which is very beneficial and will save the Town money in the long run, she added.

Action #1: The Board approved a motion to approve the request for $7,470 in reimbursement credits for the Animal Wellness Center Development for oversizing of the offsite waterline extension.

Motion By: Dickson

Second By: VanFossen

Vote: Unanimous

7f. Animal Wellness Center Development sewer easement across Town property – Mrs. Sudano explained the Animal Wellness Center site on Sunset Lake Road was approved by the Town Board with a variance not requiring connection to downstream gravity sewer, because it was offsite. The resulting method of sewer service to the site is via a private pumping station and force main that crosses the Town property located to the west of the site.

The force main also will cross private property in the Arbor Creek Subdivision, which will necessitate the developer’s acquiring additional easements from other property owners.

The developer is requesting that the Town grant a 20-foot wide sewer easement for the force main, Mrs. Sudano said, adding that staff proposes that a portion of the easement be public, to cover a public gravity sewer line to the southwest corner of the Town’s property for use by the Town in the future. The rest of the sewer easement should be private and shall contain the private force main serving the Animal Wellness Center, she said.

Mrs. Sudano said staff recommends approval of the request for a sewer easement, as described above (part private for a force main and part public for a public gravity main), across Town property. Also, staff recommends that all costs associated with the surveying, plat preparation, recordation, legal fees, and deed recordation be borne by the developer for memorializing said easement, she said. If designed as described above, the public portion of the sewer line will provide sewer to the Town property, she noted.

Action: The Board approved a motion to approve the request for a sewer easement, as described above crossing Town property and that all costs associated with the surveying, plat preparation, recordation, legal fees, and deed recordation be borne by the developer for memorializing the easement.

Motion By: Schifano

Second By: Sack

Vote: Unanimous

7g. Resolution 01‑R‑29, Condemnation of Sanitary sewer Easement to Server Windcrest PUD – Mrs. Sudano explained that the developer agreement which was approved by the Town Board for Windcrest PUD provided for the Town to utilize it’s condemnation authority to acquire an offsite downstream sanitary sewer easement to serve the planned unit development plus other undeveloped property.

Mrs. Sudano explained the approximate location of the proposed sewer easement to be connected to the Windcrest PUD east of the existing 12” sanitary sewer outfall, and the total boundary that can be served by the sewer line.

Mrs. Sudano stated staff recommends adoption of the resolution under the following conditions:

1. That the developer has signed the developer agreement prior to the Town Board approval of this resolution;

2. That condemnation authority will not be utilized by the Town until after the developer has made reasonable attempts, in the Town’s discretion, to secure the easement with its own acquisition efforts.

Action: The Board approved a motion to adopt Resolution 01‑R‑29, a condemnation resolution, with the following conditions:

1. That the developer has signed the developer agreement prior to the Town Board approval of this resolution;

Motion By: Schifano

Second By: Dickson

Vote: Unanimous

A copy of Resolution 01-R-0-29 is incorporated into these minutes as an addendum page.

7h. Town’s FY 2004‑2010 Transportation Improvement Program – Mrs. Sudano explained that every other year, Holly Springs and other local municipalities develop a program to help direct each area's focus in transportation planning. She explained that the Holly Springs Transportation Improvement Program (along with other municipalities) will be submitted to the Capital Area Metropolitan Planning Organization for prioritization. Once compiled, the single, prioritized list will be submitted by CAMPO to NCDOT for the entire planning area.

She highlighted the contents of the Town’s requests in several categories, which are on file in the Egineering Office.

She pointed out that the Town Manager suggested that he widening of Sunset Lake Road should be included in place of one of the roadway projects (extension of Ballentine Street) in the proposed TIP.

Mr. Dean said he felt the widening of Sunset Lake Road is a more critical need than the construction of Ballentine Street.

Commissioners agreed that the widening of a portion of Sunset Lake Road should be the No. 2 (of three) projects on the Town’s roadway requests, replacing the Balentine Street construction.

Mayor Womble asked if the sidewalk segment of the request could be extended onto New Hill Road.and along Douglas Street. Mrs. Sudano said that this could be done but that Powell Bill funds will likely provide sidewalk before the state would.

Mrs. Sudano explained that her request is that the Town Board endorse the Town's FY 2004‑2010 Transportation Improvement Program requests.

Action: The Board approved a motion to endorse the town’s FY 2004‑2010 Transportation Improvement Program requests with the following amendment:

To add the widening of Sunset Lake Road from the Town’s jurisdiction – including the curve in front of the Spencer’s Trace site -- north to Holly Springs Road and beyond, if possible as the No. 2 roadway project (and that No. 2 become No. 3 and No. 3 be eliminated).

Motion By: VanFossen

Second By: Schifano

Vote: Unanimous

9. Public Comment – At this time, an opportunity was provided for members of the audience to address the Board on any variety of topics not listed on the night’s agenda. The following comments were offered: None.

10. Other Business – Commissioner Sack noted to the Board that on Dec. 4, it would want to make nominations to replace him as a delegate on the Transportation Advisory Committee and the Wake County Smart Growth Committee. He said Mayor-elect Sears had expressed an interest in serving as the Holly Springs delegate to the TAC.

At this time, Mr. Dean requested that the developers of the Spencer’s Trace project address the Board with its development plan, which is in accordance with a previously-approved special use permit for the site off Sunset Lake Road.

Ms. Stephanie Norris addressed the Board and outlined the plans for the multi-family residential development that is being planned. She explained that the project is conformance with the latest-approved special use permit for 128 units. She said the development would be townhomes only, with no condominiums.

No action.

11. Manager’s Reports – Mr. Dean pointed out that the financial statements had been provided by the finance director.

12. Closed Session – None.

13. Adjournment – There being no further business for the evening, the Nov. 20, 2001 meeting of the Holly Springs Board of Commissioners was recessed to reconvene at 7 p.m. Thursday, Nov. 29, 2001 following a motion by Commissioner Sack, a second by Commissioner Schifano and a unanimous vote.

Respectfully Submitted on Tuesday, Dec. 4, 2001,

___________________________

Joni Powell, CMC, Town Clerk

Addendum pages as referenced in these minutes follow and are a part of the official record.