Agenda Notes
Agenda Notes
If you have a question or need more information about
any agenda item, please feel free to call the Town Manager at 557-3902 in
advance of Tuesday night’s meeting.
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5a. Public
Hearing: Ordinance 00-21 – Enclosed
in your packet as Attachment #1 is a copy of proposed Ordinance 00-21
with various revisions that have been made in a process to strengthen and
clarify the Town’s existing Part 9, Chapter 5 (Sedimentation and Erosion
Control). The first page of the
attachment is a summary sheet that explains each of the changes that are marked
in subsequent pages.
The
Town of Holly Springs began administering its own Soil Erosion and
Sedimentation Program on Nov. 1, 2000.
In order to implement an effective program, the Town needs a clear,
strong ordinance to enforce. To achieve
this goal, the proposed amendments to the Soil Erosion and Sedimentation
Control, Stream and Wetland Protection Ordinance are necessary for several
reasons:
First,
several of the changes were made to clarify and strengthen the existing
ordinance.
In
addition, other changes are were necessary to comply with amendments to the
State Sedimentation Control Rules (15A NCAC Chapter 4). Staff coordinated these proposed ordinance
amendments with Mr. Rick Bailey with the Wake Soil and Water Conservation
District and Mr. John Holley with the N.C. Division of Land Quality, Raleigh Regional
Office. Comments received from both
parties were addressed and incorporated into the proposed ordinance.
Finally,
an entire section on timbering plan requirements was added to control
clear-cutting on land intended to be developed in the near future. Staff coordinated the proposed timbering
section with mr. Bob Slocum, executive vice president of the N.C. Forestry
Association. Mr. Slocum made several
recommendations to the Town that were incorporated into the proposed
amendments. Mr. Slocum has worked with
other municipalities (e.g. Apex) to help institute similar ordinance
requirements.
In
addition to the inclusion of the aforementioned parties in the development of
these proposed revisions, Engineering staff also solicited feedback from other Town
departments and from the development community.
The
summary sheet details what changes were made and why (words in bold at the end
of each change). The following pages
are the original ordinance with all revisions highlighted.
Action
Requested: Hold public hearing.
Action to be requested under New Business.
5b. Public
Hearing: Ordinance 00-22 – Enclosed
in your packet as Attachment #2 is a proposed ordinance to amend the
existing Part 9, Chapter 6 of the Town Code (Flood Damage Prevention).
The Engineering
Department receives numerous complaints concerning flooding in residential lots
and some non-residential properties during large rainfall events. In order to more pro-actively address these
problems in the future and to reduce the impacts of flooding in Holly Springs,
the Engineering Department is proposing some amendments to the existing Flood
Damage Prevention ordinance.
The
proposed changes prohibit residential construction in the flood plain and place
stricter requirements for residential construction in close proximity to the
flood plain. These proposed amendments
are bringing the ordinance into alignment with those of several adjacent
municipalities.
After
examining the proposed ordinance, the Town Attorney made several suggestions
that will change some of the original ordinance wording and that will also
create additional recommended modifications.
For this reason, staff recommends holding a public hearing on the
attached modifications, then continuing the public hearing so that staff and
the Town Attorney may consider further modifications.
Action
Requested: Hold public hearing and continue public hearing to resume at
first meeting in December.
6a. Ordinance
00-21 – Staff recommends adoption of
proposed Ordinance 00-21 to establish an amended Sedimentation and Erosion
Control ordinance for the Town that addresses stream and wetlands protection
and timbering.
6b. Unified
Development Ordinance Committee –
The Department of Planning & Zoning has issued a Request for Proposals to
nearly 50 consultants nation-wide to develop a Unified Development Ordinance
for the Town. A selection committee
consisting of 4 Staff members, the chair persons of the Planning Board, Board
of Adjustment, and Commercial Growth Corridor Committee, and a Town Board of
Commissioners representative is being organized. This committee will review the proposals that are submitted,
conduct interviews with the finalists, and select the consultant. This same selection committee will be
retained throughout the process to work with the consultants in the writing of
the new ordinances and reviewing drafts.
This
selection committee will meet during the day, if possible, or as soon after 5
p.m. on a workday as possible. The
exact meeting time and day will be determined once the membership is set.
Attachment
#3 in your packet is a copy of the RFP.
Action
Requested: Select one member of the Town Board to sit on the consultant
selection committee and to work with the selected consultant in the writing of
new ordinances.
6c. Town
Board Meeting Schedule – Looking
into the not-too-distant future, it appears that an adjustment in the Town
Board’s regular meeting schedule may be helpful in order to maintain an
effective flow of Town business during December and January.
Two
board members and the Town Manager will not be able to attend the Dec. 5
meeting as they will be leaving that afternoon for the National League of
Cities Congress in Boston. A quorum (4)
of the Board would still be possible on Dec. 5; however, one unexpected absence
would prevent a quorum from being established.
Monday, Dec. 4 is an option, as the Commercial Growth Corridor Committee
can meet in the conference room.
Otherwise, a meeting date for the next week could be designated, except
for Tuesday, Dec. 14 when the Board of Adjustment will need the Board Room.
Looking
forward to January... the last work week of December is Dec. 25-Dec. 29. Town Hall will be closed Dec. 25 and 26,
leaving a short remaining work week that may be further handicapped by holiday
staff shortages. The compilation of
agenda packets in any complete or efficient form for the Jan. 2 regular meeting
may be difficult.
For
this reason, it might be best to reschedule the Jan. 2 meeting to the week of
Jan. 8.
Action
Requested: At the Board’s discretion.
7. Weekend
Directional Signs – When the new
Weekend Directional Sign Ordinance was adopted in July 2000, the Town Board
requested that a status report on the permitting and enforcement of the
Ordinance be presented in November.
Enclosed in your packet as Attachment 4 is the report. Discussion of the report will be held during
the meeting.
8a.
Resolution 00-R-32 – Enclosed
in your packet as Attachment #5 is proposed Resolution 00-R-32
authorizing the release of the State of North Carolina economic development
funds to the Triangle J Council of Governments. Twice each year, the State sets aside economic development funds
for regional governing councils; the funds are released on a per capita basis
at the request of each member municipality.
If the Holly Springs share of this fund is $531.30. If the Town does not request the release of
these funds through adoption of the enclosed resolution, the Holly Springs
portion would revert to the State’s General Fund.
Action
Requested: Adoption of Resolution 00-R-32.
8b. Minutes – Minutes of the Board’s regular meetings held on
Oct. 17 and Nov. 7 are enclosed as Attachment #6 for your review.
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Additional Notes to Commissioners Follow
Additional Notes and Reminders:
A reminder of the Wake County Mayors Association
Christmas party on Dec. 13 at the Capital City Club in Raleigh. Please RSVP to Joni as soon as possible if
you have not already done so. Spouses
are welcomed to attend.
At agenda packet deadlines on Friday, there had been
no response yet to the ad in the newspaper regarding the Regional Appearance
Commission; however, the newspaper has only been out for one day.
Town Hall will be closed Thursday and Friday for
Thanksgiving.
The annual Holly Days parade will be Saturday, Dec. 9
through downtown. Parking lot
concession stands will open at 10 a.m.
Parade line-up on Oak Hall Drive and the Food Lion parking lot begins at
10 a.m. The parade will step off at 11
a.m. and end around noon at Town Hall.
Music and concession stands will continue until 1 p.m.
Residents
and businesses of Raleigh Street, Oak Hall Shopping Center and Main Street and
residents of the Oak Hall, Windward Pointe and Remington subdivisions will be
notified next week by letter of the traffic patterns that may effect them.
Commissioners
and their families are instructed (I mean, inVITED) to appear in the parade as
passengers on the Open Sled float for Holly Springs Elected Officials. The float will be located on Oak Hall Drive,
probably the first float in the line-up.
You won’t be able to miss it.... it has a big horse on it. You may park in the Food Lion parking lot
(if you need a ride back after the parade, let me know).
Here’s Wishing You a Happy
and Meaningful Thanksgiving