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Town of Holly Springs Board of Commissioners Special Meeting Monday, June 7, 1999 MINUTES The Holly Springs Town Board of Commissioners met in special session on Monday, June 7, 1999 in the Town Board meeting chambers, located in Town Hall, 128 S. Main St. Mayor Gerald W. Holleman presided, calling the meeting to order at 7:40 p.m. A quorum was established as the mayor and four board members were present as the meeting opened. The subjects of this duly-called special meeting were the town's water supply, negotiations with the Town of Fuquay-Varina regarding annexation boundaries and water purchase, and the Bass Lake project. Board Members Present: Commissioners Hank Dickson, Bill Banks, Parrish Womble, Tim Sack and Mayor Holleman. Board Members Absent: Commissioner Ken Martin. Staff Members Present: Jim Dolle, town manager; Joni Powell, town clerk (recording the minutes); Don Mizelle, planning director; Stephanie Sudano, engineering director; Len Bradley, director of parks and recreation; Luncie McNeil director of public works; and Thomas Tillage, director of public utilities.
2. Report on Water Usage -- Mrs. Sudano reported to the Board of Commissioners that daily meter readings showed the Town's water customers were consuming as much as 1.5 million gallons of water per day, with highest usages being recorded on weekends. She advised that this was 300,000 gallons more than what the Town is under contract to buy from the City of Raleigh. She reported that the new booster pump station was started up in the last week and that the elevated water tank was filled. The Town has requested an additional 800,000 gallons of water per day. Holly Springs also has requested 500,000 gallons of water per day from the Town of Fuquay-Varina. If all requests are approved, then the Town of Holly Springs will have a daily capacity of 2.5 million gpd. Currently, the Town is under contract for only 1.2 million gpd. There was discussion of whether or not the Town could maintain acceptable levels of consumption until those approvals were acted upon by Fuquay-Varina and Raleigh. It was suggested that the Town initiate further restrictions (Stage 1 Water Shortage Warning) in the meantime. The Board took no action at this time, but returned to this topic later in the meeting. 3. Bass Lake - Mr. Bradley reproted to the Board that he has been in contact with the staff of the Clean Water Management Trust Fund, who said they would work with the Town on the project to restore Bass Lake. In order for the Town to sign a contract for grant eligibility, the Town must complete about $75,000 worth of preliminary work, including: an appraisal of the property; a boundary survey; produce an aerial topo map and a field topo map; soil testing and preliminary engineering. All of these expenses, Mr. Bradley said, are grant eligible and can be withdrawn from grant funds later; however, the money is needed now before the $1.04 million grant is transferred to the Town. Action: Commissioner Sack moved that the budget be amended using parks and recreation bond funds for $75,000 for preliminary expenses in the development of Bass Lake. Commissioner Womble seconded the motion, which carried unanimously. 4. Fuquay-Varina Boundary Agreement - Mr. Mizelle reported that the Town has held meetings with Fuquay-Varina regarding potential lines of territory boundary. A draft 10-year agreement has been drawn up, setting out a line dividing territories of each town and giving each Town the right to review annexation petitions. Mr. Mizelle explained that any formal adoption of the boundary agreement would have to come in a regular meeting following a public hearing, but he asked that the Board consider approval of the concept as presented. Commissioner Womble said he did not have a problem with establishing a boundary agreement with the Town of Fuquay-Varina, but he feels the line should be adjusted in a few spots to the favor of Holly Springs. Action: Commissioner Sack moved that the boundary agreement and map be endorsed in concept. Commissioner Dickson seconded the motion, which carried 3-1. Commissioner Womble voted nay. Commissioners Sack, Dickson and Banks voted yes. 5. Water Supply -- At this time, the Board returned its attention to the Town's water supply. Action: Commissioner Sack moved that Town staff be authorized to initiate a Stage 1 Water Shortage Warning with the town manager's approval if the need arises (i.e. daily consumption continues to top 1.2 million gallons per day. Commissioner Dickson seconded the motion, which carried unanimously. 6. Closed Session - Commissioner Sack moved that the Board enter into Closed Session for the purpose of discussing terms of a water purchase contract with the Town of Fuquay-Varina. Commissioner Dickson seconded the motion, which carried unanimously. General Account of Closed Session 6/7/99: The Board discussed cost and legal aspects of a proposed contract with the Town of Fuquay-Varina for the purchase of 500,000 gallons of water per day. No action was taken, other than a motion to return to Open Session. - End of General Account Commissioner Dickson moved that the Board reenter Open Session. Commissioner Banks seconded the motion, which carried unanimously. 7. Adjournment - There being no further business for the evening, the June 7, 1999 special meeting of the Holly Springs Board of Commissioners was adjourned at 9:05 p.m. following a motion by Commissioner Banks, a second by Commissioner Womble and a unanimous vote. Respectfully Submitted on Tuesday, Aug. 3, 1999 by: ______________________________________ Joni Powell, CMC Town Clerk |