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Town of Holly Springs Board of Commissioners Regular Meeting Monday, May 24, 1999 (Continued from May 18, 1999) MINUTES The Holly Springs Town Board of Commissioners met in continued session on Monday, May 24, 1999 in the Town Board meeting chambers, located in Town Hall, 128 S. This was a continuation of a regular meeting convened on Tuesday, May 18. Mayor Pro Tem Parrish Womble presided, calling the meeting to order at 7 p.m. A quorum was not established as the mayor pro tem and only two board members were present as the meeting opened. There is a vacancy on the Board of Commissioners at this time. Board Members Present: Commissioners Hank Dickson, Ken Martin, and Mayor Pro Tem Womble. Board Members Absent: Mayor Holleman and Commissioner Tim Sack At this time, the Town Clerk administered the Oath of Office to William J. "Bill" Banks, who was appointed by the Board of Commissioners on May 18, 1999 to fill the vacancy created with the resignation of Jim Dolle. Mr. Banks accepted the Oath of Office, by swearing to the following statement: "I, Bill Banks, do solemnly swear that I will support and maintain the Constitution and laws of the United States, and the Constitution and laws of North Carolina not inconsistent therewith, and that I will faithfully discharge the duties of my office as Town Commissioner, so help me God." (North Carolina Constitution, Article VI, Section 7). Having accepted the Oath of Office, Commissioner Banks took his place at the Board table. Mayor Pro Tem Womble recalled the meeting to order at 7:10 p.m. A quorum was established as the mayor pro tem and three board members were present. There is no longer a vacancy on the board. Board Members Present: Commissioners Hank Dickson, Bill Banks, Ken Martin and Mayor Pro Tem Womble. Board Members Absent: Commissioner Tim Sack and Mayor Holleman. Staff Members Present: Jim Dolle, town manager; Joni Smith Powell, town clerk (recording the minutes); Don Mizelle, planning director; Stephanie Sudano, engineering director; Len Bradley, director of parks and recreation; Luncie McNeil, director of public works; John Ellis, finance director; Cecil Parker, chief of public safety; and Jennifer Carr, director of economic development.
2. Fair Share Project -- Mrs. Sudano explained that the grant funds have been reduced on the Fair Share project and that the Town was amending its application for emergency loan funding to compensate. The application is for an emergency loan from the State Revolving Loan and Grant Fund in the amount of $500,000. This money would be used for rounding out the total needed for the project. A $425,000 grant from the Rural Center and a $55,000 cash contribution by the Town of Holly Springs are the remaining amounts and sources of funding. With that explanation completed, Mrs. Sudano asked that Resolution 99-28, authorizing the filing of the application and designating Mayor Holleman as the Town's agent in the application process, be adopted. Action: Commissioner Martin moved that Resolution 99-28 authorizing the filing of the Town's application for $500,000 in emergency state loan funds and authorizing Mayor Holleman to execute all documents as may be required in connection with the application be adopted. Commissioner Dickson seconded the motion, which carried unanimously. A copy of Resolution 99-28 is incorporated into these minutes as an addendum page. 3a. Budget Amendment: $491,000; Middle School - Mr. Dolle reported that the Town was undertaking the simultaneous purchase and then sale of property on Holly Springs Road. Purchase of the property is expected to cost $446,000, and then will be sold to Wake County Public School System for a middle school site. The parcels in question will be turned over in back-to-back closings on Friday, May 28. The Town's contribution to the purchase/sale will be about $85,000 (difference in purchase price and sales price). Mr. Ellis explained that a budget ordinance amendment was needed in order to complete the transaction. He presented a budget amendment in the amount of $491,000, which reflects the $446,000 plus 10% in contingency funds. The budget amendment applies $491,000 to Capital Outlay, Land from Proceeds from Sale of Assets. The budget amendment pulls funds from the sale of land from the Town of Holly Springs to Wake County and assigns them so that they are available for the simultaneous purchase of the same land from the Adams Heirs by the Town of Holly Springs. Action: Commissioner Martin moved that the budget amendment in the amount of $491,000 be adopted to facilitate the purchase of the middle school property. Commissioner Womble seconded the motion, which carried unanimously. A copy of this budget ordinance amendment is incorporated into these minutes as an addendum page.
At this time, the Board recessed for a dinner break. At this time, 7:30 p.m., Mayor Holleman arrived. The meeting reconvened at approximately 7:50 p.m. Commissioner Banks asked the Town Attorney to provide counsel real quickly on the subject of his role as commissioner in light of his job as a sales representative for a company that serves as a janitorial supplies vendor for the Town. Mr. Pearson advised on applicable General Statutes and verbiage in the Town Charter. Mr. Ellis advised that Commissioner Banks could resume his role as a sales representative under the Small Town Exception General Statute covering towns with a population of 7,500 or less. Commissioner Banks said he had intended to request that his company remove the Town of Holly Springs from his account list until such time as he is no longer commissioner. Commissioner Banks said he preferred to err on the side of caution and go ahead with his plans to discontinue serving as a vendor representative. He said he wanted to make a public statement to that effect at the June 1 meeting so that there would be no misconceptions with the public. 3b. Budget Workshop - Mr. Dolle explained the proposed budget had been balanced in both the General Fund and Utility Fund and was ready for review and potential revisions. The General Fund balances at $5,361,338, and the Utility Fund balances at $3,354,885. Mr. Dolle explained the criticality of Fund Balance and debt service and their impacts on the budget. He said personnel impacts included the addition of one person to the finance office; two for public works; one to inspections; two added and one upgrade to the fire department (funded by Wake County) and two to the police department (funded by COPS grant). He said several positions were requested, but were not included in his proposal. Mr. Dolle invited department heads to address the Board regarding their funded or unfunded requests. Following these presentations, Mr. Ellis outlined the Town's General Fund long-term debt and Utility Fund debt service and how those installments effect this upcoming budget and budget years in the future. Mr. Dolle and Mr. Ellis then outlined the various capital outlay requests which were funded and unfunded. Following these overviews, the Board examined various line items, made comments and observations. No action taken. 4. Closed Session - Commissioner Martin moved that the Board recess for 5-minutes before entering into Closed Session to discuss a personnel matter. Commissioner Womble seconded the motion, which carried unanimously. Action Taken in Closed Session: 1. Commissioner Womble moved that the Board return to Open Session. Commissioner Martin seconded the motion, which carried unanimously. A General Account of the Closed Session follows. General Account of Closed Session 5/24/99 In Closed Session, the Board discussed personnel issues as they relate to the proposed budget. Performance issues were among the discussions, so proceedings were in accordance with General Statutes. No action was taken. - End of General Account Action Taken Upon Return to Open Session: None.
5. Adjournment - There being no further business for the evening, the Holly Springs Board of Commissioners meeting of May 18, 1999 and continued to Monday, May 24, 1999 was adjourned following a motion at 10:05 p.m. by Commissioner Womble, a second by Commissioner Martin and a unanimous vote. Respectfully Submitted on Tuesday, June 15, 1999 ________________________ Joni Smith, CMC Town Clerk Addendum pages, as referenced in these minutes, follow and are a part of the official record of this meeting. |