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Town of Holly Springs Board of Commissioners Regular Meeting Tuesday, Jan. 5, 1999 MINUTES The Holly Springs Town Board of Commissioners met in regular session on Tuesday, Jan. 5, 1999 in the Town Board meeting chambers, located in Town Hall, 128 S. Main St. Mayor Gerald Holleman presided, calling the meeting to order at 7:35 p.m. A quorum was established as the mayor and all five board members were present as the meeting opened. Board Members Present: Hank Dickson, Jim Dolle, Parrish Womble, Ken Martin, Tim Sack and Mayor Holleman. Board Members Absent: None. Staff Members Present: Joni Smith, town clerk (recording the minutes); Ernest C. Pearson, town attorney; John Dee Jones, fire captain; Jennifer Carr, director of economic development; Don Mizelle, planning director; and John Ellis, finance director. 2 and 3. The pledge of allegiance was recited, and the meeting opened with a moment of silent meditation. 4. Agenda Adjustment - Commissioner Dickson moved that the meeting agenda for Jan. 5, 1999 be adopted. Commissioner Sack seconded the motion, which carried unanimously. 5. Special Presentation - At this time, Mayor Holleman recognized citizens who served on the 10-year Comprehensive Growth Plan Development Committee. These citizens, under the guidance of Chairman Tim Sack and Vice Chairman Bill Banks, worked diligently for eight months or more to develop this guide for planning the future in Holly Springs. Receiving expressions of gratitude and commemorative awards of recognition were Chairman Sack, Vice Chairman Banks and committee members Kathryn Haynes, Alan Jones, John McNeil, Donna Farrell, John Wood, Mary Beamon, Dale Barnhill, Tony Tate and Glen Futrell. 6a. Municipal Code Corporation - Commissioner Womble moved that the Town enter into an agreement with Municipal Code Corporation to review, edit, revise and update the Town Code. Commissioner Martin seconded the motion, which carried unanimously. A copy of this agreement is incorporated into these minutes as addendum pages. 6b. General Concrete Office Site -- Mr. Mizelle reminded the Board that it approved the site plan for General Concrete a few months ago. He explained that the developer is proposing a minor amendment to the site plan that would allow multi-users in the office instead of just one as approved on the original site plan. Mr. Mizelle said staff did not feel it would be appropriate to approve without formal Board action. Commissioner Martin pointed out that adequate separation between offices would be needed. Mr. Mizelle said that rated walls would have to be erected in order for the construction to be approved by the Town's inspections department. Commissioner Martin moved that the amended site plan for General Concrete Office be approved. Commissioner Womble seconded the motion, which carried unanimously. 6c. Resolution 99-1 - Commissioner Dickson moved that Resolution 99-1 stating the Town's intention to (re)initiate a process of adopting the council-manager form of government and setting a public hearing date of Jan. 19, 1999 on the issue be adopted. Commissioner Dolle seconded the motion, which carried unanimously. See action later in these minutes. 7. Consent Agenda -- Commissioner Martin moved that all items on the Consent Agenda be approved. Commissioner Womble seconded the motion, which carried unanimously, affecting the following actions: 7a. Human Services Move Budget Amendment - A budget ordinance amendment in the amount of $6,500 was adopted to facilitate the move of the Human Services Department into the W. E. Hunt Community Center. The budget amendment pulls $6,500 from Professional Services and applies it to the Human Services budget among the Capital Outlay, Maintenance and Repair of Equipment and Telephone line items. A copy of the budget ordinance amendment is incorporated into these minutes as an addendum page. 7b. Sunset Ridge Phase 8 - The preliminary plan for Sunset Ridge Phase 8 was approved, contingent upon the developer's satisfying staff review comments. 7c. Sunset Ridge Phase 9 -- The preliminary plan for Sunset Ridge Phase 9 was approved, contingent upon the developer's satisfying staff review comments. 7d. Public Hearings Set - A public hearing date of Jan. 19, 1999 was set to receive input on Rezoning Petition 98-R-17 and Rezoning Petition 98-R-20. 7e. NCLM Agreement Amendments - Amendments to three existing interlocal agreements between the Town of Holly Springs and the North Carolina League of Municipalities Risk Management Services were approved. The amended agreements relate to the workman's compensation; property loss and liability; and health benefits programs. In each case, the amendments proposed by NCLM are to add a severability clause and increased penalty for failure to provide notice of termination of the contract. Addendum pages in these minutes illustrate the changes approved in each of the three contracts. 7f. Minutes - Minutes of the Board's regular meeting held on Nov. 17, 1998 and continued on Nov. 18, 1998 were approved. 8. Other Business - Mayor Holleman reported that Chief Parker advised him that the Town could reduce its fleet of firefighting equipment by selling two unneeded fire vehicles other fire departments. Commissioner Sack moved to (adopt Resolution 99-2) sell a 1974 Chevrolet cargo van for $5,000 to the West Johnson Fire Deparment and a 1986 Chevrolet Kodiac for $10,000 to the Virgilina Volunteer Fire Department. Commissioner Womble seconded the motion, which carried unanimously. A copy of Resolution 99-2 authorizing the disposition of this personal property by private sale is incorporated into these minutes as an addendum page. 9. Mayor's Report - none that resulted in action or directives to staff. 10. Commissioners' Reports - Commissioner Dolle requested that a proclamation be devised to recognize the S.O.T. and C.A.C. organization for their cooperative efforts to help underprivileged citizens during the holidays. Commissioner Womble asked that staff renew its inspection of street surfaces in Oakhall subdivision. No others that resulted in action or directives to staff. 11. Closed Session - Commissioner Womble moved that the Board recess for a few minutes before reconvening in closed session for the purpose of holding counsel with the town attorney to discuss terms related to the acquisition of real property and to discuss a personnel matter. Commissioner Dickson seconded the motion, which carried unanimously. No action was taken in closed session other than the motion to return to open session. Commissioner Sack moved that the Board return to open session. Commissioner Dolle seconded the motion, which carried unanimously. General Account of Closed Session In Closed Session, the Board discussed the acquisition of real property as it relates to a plan to revitalize downtown and the securing of utility easements. The personnel matter involved discussion of negotiation points to be refined with a top applicant for the Town Manager's position. No action was taken, but a number of consenting directives were formed and issued to the town attorney. Following these discussions, the Board reentered open session. In open session, the Board took the following action: Commissioner Sack moved that adoption of Resolution 99-1 that occurred earlier in the meeting be rescinded. Commissioner Martin seconded the motion, which carried, 4-1. Commissioner Dickson voted against. This action followed discussion that the process to adopt the council-manager form of government could be initiated and paced by the new town manager when he is on board. Commissioner Dickson explained that his nay vote was precipitated by his earlier support and his reluctance to appear to the public as not being in support of the concept of changing forms of government. Commissioner Sack and Commissioner Dolle stressed that they were both in favor of continuing a move to the council-manager form of government, but over a period of time that would be comfortable for the incoming town manager.
12. Continuance -- There being no further business for the evening, at 9:50 p.m., the Holly Springs Board of Commissioners meeting of Jan. 5, 1999 was recessed to reconvene at 7:30 p.m. Thursday, Jan. 14, 1999 following a motion by Commissioner Sack, a second by Commissioner Martin and a unanimous vote. Respectfully Submitted on Tuesday, Jan. 19, 1999, _________________________________________ Joni Smith, CMC Town Clerk Addendum pages, as referenced in these minutes, follow and are a part of the official record of this meeting. |