Town of
Town Council Regular Meeting
MINUTES
The Holly Springs
Town Council met in regular session on
Board Members Present: Councilmen
Board Members Absent: Councilman
Mike Taylor and Mayor
Staff Members Present:
2 and 3. The pledge of allegiance was recited, and the
meeting opened with an invocation by Rev. Otis Byrd, pastor of First Baptist Church
of Holly Springs.
4. Agenda Adjustment: The
Motion
By: Atwell
Second
By: Womble
Vote:
Unanimous
Items
Added to the Agenda: Consideration
of a Bass Lake Visitors Center contract change order in the amount of $16,000
for paving of the parking lot was added to New Business as item 6c., and the consideration
of entering into an inter-local agreement with Wake County for the Western Wake
Sewer Consortium regarding a shared effluent line was added under New Business as
item 6d.
Consent
Agenda Items Removed: None.
Other
Changes: None.
5a.
Mr. Simpson reviewed flooring, counter tops and basement
interior finishes. He said that the
exterior finishes of the fire station project would be a variety of textures
and styles. Options are a textured weather
Councilman VanFossen said that his concerns are with the look
of the vertical beside the brick.
At this time, Mr. Simpson updated the council on the project
status. He said that in late August, the
town will request proposals for construction bids and completion of the project
would be in nine months to one year.
Action: The Board approved a motion to select the fiber cement siding product for the
exterior finish to be used in the design specifications for the Holly Springs Flint
Point Lane Fire Station project.
Motion
By: VanFossen
Second
By: Atwell
Vote:
Unanimous
6a. Flint Point Lane Fire
Station Alternate Site Plan – Mr.
Simpson explained that town
staff had met with Holly Springs Moravian Church
officials regarding a number of easements and right-of-way conveyances
requested by the Town related to the Flint Point Lane Fire Station site. Mr. Simpson said church officials have been
cooperative, but the church has concerns regarding the usability of a portion
of their remaining property to the north of the requested conveyance.
Mr. Simpson said that the
Mr. Simpson said the
church also denied the Town’s request to place a stormwater energy dissipator
on the church property. He said this stormwater
dissipator could have been removed once the church property is developed. Instead, the church proposes to sell all of
the affected property to the Town along with the requested right of way. However, no specific selling price has been
mentioned to this point, he noted.
Ms. Bobber said the
original approved fire station special exception use site plan included several
variance requests, including one to allow a 24-foot driveway in the sideyard
setback along the northern property line, should the right of way not be
granted by the
Mr. Simpson said that due
to these developments, an alternative site plan layout for the fire station
site has been developed and is in its preliminary stage. The alternative site plan would access the
fire station basement via an extension of the southern driveway and turn to
follow the western property boundary. He
said that to utilizate this scheme would negate the need for the stormwater
dissipator as well. The project costs
when comparing the two alternatives are "almost a wash," according to
the site plan engineer.
However, the driveway
would be 24 feet wide, which exceeds the UDO maximum width for a driveway in
the rear yard, which is 20 feet.
Mr. Simpson said the request is for the
Town Council to consider authorizing Little Diversified to proceed with fully
developing this alternative site plan and for Thompson & Associates to submit
estimates outlining the additional design cost for the alternative plan.
There was much discussion among town staff
and the council members regarding the requirement of the stubbed out street
connecting the church property to the Rhamkatte PUD site. It was noted that there is not a time frame
that would require the church to install the road improvements.
Action:
The Board approved a motion to table discussions on these issues until more
information on the cost difference between the original site driveway and the
proposed relocated driveway compared to the cost of purchasing the property
from the church could be provided.
Motion
By: Womble
Second
By: VanFossen
Vote:
Unanimous
Councilman VanFossen asked if moving
the right of way 25 feet down-hill would be feasible and what would be the cost
of making that change. After more
discussion, the council requested that this item be brought back before the
6b. Wake County / Holly Springs Inter-local
Agreement for 800 MHz and CAD Services - Mr. Parker explained that the request is to enter an inter-local
agreement between Holly Springs and Wake County for 800 MHz and CAD services in
the FY 2005. He said the town's costs
for next year should be $8,485 for radio service, and staff and
Mr. Parker reviewed the cost of the
CAD equipment that was formerly considered at a previous
Mr.
Parker said the two most important issues with this agreement would be 1) the
propriety nature of the system, and 2) the ambiguity of the operating cost with
this agreement. He said that the
agreement would allow the town manager to serve as a member of the management
Action: The Board approved a motion to enter an inter-local
agreement between the Town of Holly Springs and
Motion By: Atwell
Second By: Womble
Vote: Unanimous
A copy of the
6c.
He said the building is ready for a
temporary certificate of occupancy, but the parking lot needs to be paved
before opening of the building. Town
staff directed the contractor to make several changes in the plans and now is
requesting approval of a change order in the amount of approximately $16,000.
He said that staff has submitted two
independent quotes for paving of the parking lot, which are as follows: TR Vernal - $108,990; and Kiddco
- $99,058.
Mr. Bradley said, based on the bids received, the town would
save between $20,000 and $30,000 by approving the change order. The established date to have the park open is
July 15, depending on the weather.
Councilman VanFossen said that he thought the survey charges
for staking of the revised plans in the amount of $2,244 were high in the
change order proposal.
Action: The Board approved a motion to approve the
Motion By: VanFossen
Second By: Womble
Vote: Unanimous
A copy of the
6d. Wake
Mr. Schifano said that he would give
the Council’s recommendation to Phil Stout,
Mr. Schifano said in order for the town’s options to remain
open, staff is asking that the town manager be given authority to enter into an
inter-local agreement with the Western Wake Consortium, committing
approximately $2 million in land acquisition costs to be repaid to the County
over 20 years, and approximately $6.58 million in capital improvement costs to
be repaid over 20 years, starting in 2008.
He said that there is some concern whether this type of
arrangement of commingling effluent is permissible under the state
regulations. Any agreement for
After much discussion among the town staff and the
councilmen, it was decided to participate with
Action: The Board approved a motion to authorize the town
manager to enter into inter-local agreement with Wake County subject to terms
favorable to the Town of Holly Springs, as approve by the town manager, town
engineer and town attorney.
Motion By: VanFossen
Second By: Womble
Vote: Unanimous
A
copy of the Wake County Inter-local Agreement with the Western Wake Sewer
Consortium is incorporated into these minutes as addendum pages.
7. Consent Agenda: All items on the Consent Agenda were approved following a
motion by Councilman Atwell, a second by Councilman VanFossen and a unanimous
vote. The following actions were
affected:
7a. Budget Amendments, $55,000 - The Board adopted a budget amendment
to the Utility Fund in the amount of $55,000 to cover excess water purchased
for the new water tank and other water needs.
A copy of the budget amendment is incorporated into these minutes as an
addendum page.
7b.
Budget Amendment, $20,000 – The Board adopted a budget amendment to the General Fund
in the amount of $20,000 to cover landfill fees for yard and construction waste.
A copy of the budget amendment is incorporated
into these minutes as an addendum page.
7c. Minutes - Minutes of the Board’s regular
meeting held on June 15, 2004 and special meeting held on June 23, 2004 were approved.
8. Public Comment:
At this time, an opportunity was provided for members of the audience who had
registered to speak to address the Board on any variety of topics not listed on
the night’s agenda. The following
citizens were heard:
Otis Byrd of
9. Other Business: Mayor Pro Tem Dickson thanked
Councilman
Womble requested the town to send a letter to the property owner of the
building that houses the Post Office on
Councilman
Atwell added that the property owner be asked to repair the parking lot.
Councilman
Atwell requested that the town add more lights to the Council Chambers at the
podium area, other than the over head fluorescent lights so that visual
presentations would be seen.
10. Manager’s Report: None.
11. Closed Session: None.
12. Adjournment: There
being no further business for the evening, the
Respectfully
Submitted on
_________________________________
Addendum pages as referenced in these minutes follow and are
a part of the official record.