Regular Meeting
MINUTES
The Holly Springs
Town Council met in regular session on
Council Members Present: Councilmen Chet VanFossen, Parrish Womble,
Council Members Absent:
None.
Others Present:
Holly Springs Planning Board members Matt Johnson, Deidre Brice, Raymond
Cordon, Vinnie DeBenedetto, Joe Signoretti, Joe
Fanjoy and Trip Belote. A quorum of the Planning Board was present.
Staff Members Present:
Carl G. Dean, town manager;
2 and 3. The Pledge of Allegiance was recited, and the
meeting opened with an invocation by Rev. Don Brown, pastor of the Village
Church of Holly Springs.
4. Agenda Adjustment: The
Motion
By: Dickson
Second
By: VanFossen
Vote: Unanimous
Items
Added to the Agenda: Under Requests and Communications: 6a.
Presentation to the Town from the Holly Springs
Football and Cheerleading Booster Club in the amount of $2500 for the purchase
of equipment for the football and cheerleading program; and 6b. Presentation
from Planning Board member Raymond Cordon providing information and requesting
budget consideration in FY 2005-06 for a small area plan for the proposed I-540
area;
Under the Consent Agenda: 7d. Set a public
hearing for March 15 to receive input from the public regarding expenditures
and revenues to be included in the FY 2005-06 Town of Holly Springs operating
budget;
Unfinished
Business: 8b. Consideration of a Code of Ethics and Conduct for Public Officials.
Consent
Agenda Items Removed: None.
Other
Changes: None.
5. Sunset Ridge North
PUD II, 00-PUD-01-A05 Amendment - Mr.
Hammerbacher explained this is a joint public hearing before the Holly Springs
Town Council and the Holly Springs Planning Board.
Mr.
Hammerbacher explained this request is to consider a major amendment to the Sunset
Ridge North PUD II, 00-PUD-01-A05 to modify the proposed road layout and add approximately three
(3) acres of land from the Bridgewater Subdivision PUD to the already approved
development. He said the maximum number
of allowable units is not being modified and the number of proposed units will
remain at 535 units.
With that explanation completed, Mayor Sears opened the
public hearing to accept input. The
following comments were recorded: None.
There being
no comments, the public hearing was closed.
Councilman VanFossen asked the
reason for the amendment to the PUD and will the development have access to the
lake located on the property. Mr.
Hammerbacher said the developer is adding three (3) acres of land to the PUD and
proposes to build units fronting the lake.
Action:
The Council approved a motion to forward the proposed PUD Amendment
#00-PUD-01-A05 to the Planning Board for review and recommendation.
Motion
By: VanFossen
Second
By: Womble
Vote: Unanimous
6. New Community Center Site
Selection – Dr.
Randy Adamson, chairman of the Parks and Recreation Advisory Committee, reported
that the Committee had submitted a letter to the Town Council to consider the
committee’s findings prior to making the final decision to locate the new
community recreation center in the "pit" area (which would include
tearing down the Hunt Community Center and using it to accommodate necessary
parking). Dr. Adamson said that the committee would
like to recommend that the Town seek other viable options including the
identification of other suitable properties, exploring the cost factors, and
determining the feasibility of acquiring said property.
Dr.
Adamson said that the committee would like the Council to consider the
following list of pros and cons when considering the demolition of the
Pros:
·
Town
already owns some of the land, therefore, would not need as much funding to
purchase additional land for the new community center.
·
Property
is adjacent to
Cons:
·
With
continued growth, the town will still be faced with a space shortage problem if
it only replaces the
·
The
Library/Cultural Arts Center when built will have space geared toward
specialized programming so it will not have much of an impact on the shortage
of programming space.
·
The
·
The
·
Using
the "pit" will eliminate a field and shortages for fields already
exist.
·
The
Hunt location would further increase the already centralized location of
recreation facilities and programs in a town that is growing into many
communities in decentralized locations.
There also is not a direct access to Hwy. 55 from the
Councilman
Atwell said that the Town is in the first stages of the process for this
project and there are no current plans for the demolition of the
Action:
None.
6a. Holly Springs
Football and Cheerleading Booster Club Equipment Donation – Councilman Dickson representing the
Holly Springs Football and Cheerleading Booster Club, said that this is the
second year the group of volunteers got together and raised funds to provide
the Town’s Parks and Recreation department with equipment and that it was a
good experience.
Councilman Dickson thanked the Football and Cheerleading
Booster Club for its donation of the following items to the Town: a 42 ft. x 6 ft. NCA Flexi Roll Stunt Mat; a 2-man
youth chute; running ropes; three medium blocking dummies; and four half-round blocking
dummies. He said the equipment
totaled approximately $2,500 to be used for football and cheerleading
programs.
Mayor Sears thanked the
Booster Club for donating its time and efforts to raise funds to supplement the
equipment of the Town's Parks and Recreation Department and he said the Town
appreciates the donation.
Action: The Town Council approved a motion to accept the donation of
football and cheerleading equipment totaling in the amount $2,500 to be used in
the Town of Holly Springs Parks and Recreation football and cheerleading
programs.
Motion By:
Dickson
Second
By: Atwell
Vote: Unanimous
6b. Small Area Plan FY 2005-06 Budget
Request - Vinnie
DeBenedetto of 4445 Lake Flower Drive and chairman of
the Planning Board reported that the Planning Board was in full agreement of a recommendation
of conducting a small area plan study for the I-540 area interchange at Holly Springs
Road and to include the intersection of Holly Springs Road and Sunset Lake Road
in that study.
Mr. Raymond
Cordon, a representative of the Planning Board, provided the Town Council with information
from the Town of
Mayor
Sears said the Town will take the proposal under advisement and will get back
with the Planning Board with a response.
Action:
None.
7.
Consent Agenda: All
items on the Consent Agenda were approved following a motion by Councilman Womble,
a second by Councilman Atwell. Councilman
Pearson suggested the Town Attorney add to agenda item 7a to authorize the Town
Manager to sign as well as the Town Attorney.
The vote was unanimous. The
following actions were affected:
7a. Bluefin Developers, LLC Right of Way
Acquisition – The
Council approved a Memorandum of Understanding between the Town of Holly
Springs and Bluefin Developers, LLC for acquisition
of right of way and authorized the Town Manager and Town Attorney to sign the
agreement. A
copy of the Memorandum of Understanding is
incorporated into these minutes as an addendum page.
7b. Resolution 05-10 – The Council adopted Resolution 05-10
directing the Town Clerk to investigate the sufficiency of Annexation Petition 05-04 filed by MSS Development, LLC, for the
annexation of 16.2563 acres and fixing the date of a public hearing on the
question of annexation for
7c. CAD Equipment
Purchase – The Council approved purchase of CAD equipment for connection to
the Wake County CAD system in the amount of $30,000. A copy
of the purchase agreement is incorporated into these minutes as addendum pages.
7d. FY 2005-06 Operating Budget – The
Council set a public hearing for March 15 to receive input from the public
regarding expenditures and revenues to be included in the FY 2005-06 Town of
Holly Springs operating budget.
8a.
Sunset Ridge Pump Station – Mr. Tillage
reported that at the Feb. 15 Town Council meeting, this item was tabled for
further research for solutions to the problem regarding sewer odors emitting
from the Sunset Ridge pump station.
Mr. Tillage said the Town secured the services of Diehl
& Phillips Engineering and US Filter, a company that specializes in odor
control chemicals and devices, to help evaluate the source of the odor
complaints.
Mr. Tillage said the Town also purchased an odor logger
meter at a cost of $2,000 and borrowed one of the same type meters from ISCO to
help his department evaluate the problem for the entire area. He said town staff will have further data from
these devices for a report at the March 15 Town Council meeting.
Mayor Sears asked when the pump station charcoal filters were
last changed. Mr. Tillage said the
filters were changed two weeks prior to the Feb. 15 Council meeting. He said that town staff and the consultants
will be further reviewing the chemicals and filters that are being used and
will report back to the board with updates and possible solutions.
Mr. Tom Mix, the resident of Sunset
Ridge subdivision who requested this investigation, said that he had a concern
that the pump is working all the time now to keep the flow moving through the
station. He said he is concerned about
the electricity bill for the Town and the diminished lifespan of the pump
motor.
Mr. Tillage said that since the pump
has been running continually, as directed by the Council at the Feb. 15
meeting, he has not received any complaints of odor from the pump station.
Councilman
Pearson said that he was very confident Town staff and the consultants will
come up with a solution or solutions to solve the odor problems at this site,
and he asked town staff to also have the consultants look into odor problems
reported in the vicinity of the
Action: None.
8b. Code of Ethics Policy Statement for
Public Officials – Mr.
Schifano said that the Council received a copy of the proposed Code of Ethics and
Conduct Policy Statement for public officials at the Town Council retreat. He said this request is to consider any
changes that the Council would like to make before adopting the policy. Mr. Schifano said that this policy
statement, upon approval by the Town Council, shall be applicable to all “Town
Officials,” hereinafter defined as including the Mayor; members of the Town
Council; appointees to Town Councils, commissions and committees; citizen
volunteers for the Town; the town manager, department heads, the town attorney
and all other town employees.
Mr. Schifano advised the Council to consider adding a cover
signature page for all Town officials to sign, acknowledging the policy.
Action: The Council approved a motion to adopt the Code
of Ethics and Conduct for Public Officials Policy Statement to include the signature
page.
Motion
By: Pearson
Second
By: Dickson
Vote: Unanimous
A
Copy of P-021, Code of Ethics and Conduct for Public Officials, is incorporated
into these minutes as addendum pages.
9.
Action: The Council approved a motion to approve to
pay Wake County Public School System for improvements to the high school athletic
facilities in the amount of $267,755.69 and adopted budget amendments to the FY
2004-05 budget.
Motion
By: Womble
Second
By: Dickson
Vote: Unanimous
Copies of the Budget Amendments are incorporated into these minutes
as addendum pages.
Mr.
Bradley said that he had received from Wake County Public School System the
joint use agreement for the use of the
10. Public Comment: At this time, an opportunity was
provided for members of the audience who had registered to speak to address the
Council on any variety of topics not listed on the night’s agenda. The following citizens were heard: None.
11.
Other Business: None.
12.
Manager’s Report: Mr. Dean informed the Town
Council that Economic Development is sponsoring an economic public forum
meeting on Wednesday, March 2 from
13. Closed Session: The Council approved a motion to enter into
Closed Session, pursuant to G.S. 143-318.11(a)(4) for matters of economic development
incentives for a proposed industrial site and G.S. 143-318.11(a)(3), for the
purpose of discussing with the Town Attorney under the client-attorney privilege
a few matters of condemnation.
Motion By: Atwell
Second By: Dickson
Vote: Unanimous
General Account of
Closed Session –
In Closed Session, the Town Council gave
direction to the town staff to be prepared to add additional economic incentives
for a new company proposing to relocate in
-- End General Account
Action: The Council approved a motion to return to
Open Session.
Motion By: VanFossen
Second By: Atwell
Vote: Unanimous.
Council members advised Mayor Sears how to repond to the Planning Board’s request to hire a consultant
to conduct a small area plan study for the area surrounding the proposed I-540
interchange at
14.
Adjournment: There being no further business for
the evening, the
Respectfully Submitted on
_________________________________
Addendum pages as referenced in these minutes follow and are a part of the official record