Special Meeting
MINUTES
The Holly
Springs Town
Board Members Present:
Board Members Absent: Councilmen Chet VanFossen and
Staff Members Present:
Others
Present: Mr. Leo Green of Green Engineering,
consulting engineers; and Mr. Ed Powell, of Davis-Martin-Powell Consulting
engineers.
Mr. Green addressed the Council, explaining the background
of the Town’s efforts to expand its wastewater treatment capacity. He reminded the Council that in the past
year, the State has said it would prefer the Town to stop discharging into
Utley Creek and participate in a regional wastewater treatment plant.
Since then, Mr. Green said, meetings with the State have
been successful in convincing authorities that modeling studies of Utley Creek
illustrate that the condition of Utley Creek is not as bad as initially
believed. At the meeting at which the
modeling study was presented, an offer was put on the table that if the State
would allow the Town of Holly Springs to continue to discharge into Utley Creek
with a Special Order of Consent until the regional system was online, then the
consultants would recommend that the Town of Holly Springs participate in the
regional facility.
Mr. Green said the State will allow the Town of Holly
Springs to apply for SOC for 6 million gallons per day interim discharge until
such time as the regional facility is built, whenever it is built, and the
All of this, Mr. Green said, has been discussed with the
State director and his assistant, and was outlined in his letter to State
officials confirming the terms as discussed.
The SOC application also reiterates this arrangement, he
added.
This is a very good solution for
Action #1:
The Council approved a motion to authorize the mayor to execute an
application for a Special Order of Consent for a 6 mgpd discharge into Utley
Creek until such time as the regional wastewater treatment plant is built,
whenever it is built.
Motion By:
Pearson
Second By:
Womble
Vote:
Unanimous
A copy of the SOC application is
incorporated into these minutes as addendum pages.
Mr. Holland addressed the Council regarding the financing of
the project. He said if the Town were to
increase the flat rate for sewer service by $1 per month each year for the next
eight years, the Town would have the money it needs to pay the upcoming debt
for the $20 million project, which could be financed as low as 2.2%.
Ms. Sudano said the scope of the contract the Town has with
Davis-Martin-Powell & Associates Inc. and Green Engineering, PLLC, has
changed over the last four months with development of this solution. The contract total for services is now $987,000
plus $335,000, or $1,322,000. She asked
that the Council consider amending the original contract to cover the costs of
the extra services that are being provided.
Action:
The Council approved a motion to approve the remaining portion of the
contract amendment to Davis-Martin-Powell & Associates, Inc. and Green
Engineering, PLLC contracts and adopted a budget amendment to cover the cost of
the contract until the Town can reimburse itself from loan proceeds.
Motion
By: Womble
Second
By: Dickson
Vote: Unanimous
A copy of the amended contracts of Davis-Martin-Powell & Associates, Inc. and Green Engineering, PLLC and
budget amendment are both incorporated into these minutes as addendum pages.
In
closing, Mr. Dean said this solution will serve to meet the wastewater
treatment needs of the Town for the next 25 years or more.
Adjournment: There being no further business for the evening, the
Respectfully
Submitted on
_________________________________
Town Clerk