Town of Holly Springs

Board of Commissioners Regular Meeting

Tuesday, January 20, 2004

 

MINUTES

 

 The Holly Springs Town Board of Commissioners met in regular session on Tuesday, Jan. 20, 2004 in the Council Chambers of Holly Springs Town Hall, 128 S. Main Street.  Mayor Dick Sears presided, calling the meeting to order at 7:05 p.m.  A quorum was established as the mayor and all five board members were present as the meeting opened. 

 

Board Members Present:  Commissioners Parrish Womble, Mike Taylor, Chet VanFossen, Peter Atwell and Hank Dickson and Mayor Sears.

 

Board Members Absent: None.

 

Staff Members Present: Charles Simmons, assistant town manager; John Schifano, town attorney; Joni Powell, town clerk; Linda R. Harper, deputy town clerk(recording the minutes); Drew Holland, finance director; Tamara Ward, public information officer; Len Bradley, parks and recreation director; Gina Bobber, planning and zoning director; and Stephanie L. Sudano, director of engineering.

 

2 and 3.  The pledge of allegiance was recited, and the meeting opened with an invocation by Pastor Glen Lee of Church Alive.

 

4.  Agenda Adjustment:   The Jan. 20, 2004 meeting agenda was adopted with changes, if any, as listed below.                          

Motion By:  Dickson

Second By: Atwell

Vote: Unanimous.

Items Added to the Agenda:  None.

Consent Agenda Items Removed: None.

Other Changes: None.

 

5.  Town of Holly Springs Television Commercial and New Website Presentation – Ms. Ward explained to the Board members how the recycling education funds authorized by the Town Board have been spent, and presented the preview of a television public service announcement that is to air during January and February.  Ms. Ward said that the 30-second spot, featuring scenes of Holly Springs and information on recycling programs, will air on all the major networks at various times of the day in order to reach as large an audience as possible.  She said the video will direct residents to a new informational website that has been created:  www.thebin.us. 

Action: None.

 

6.  Consent Agenda:  All items on the Consent Agenda were approved following a motion by Commissioner Atwell, a second by Commissioner Van Fossen and a unanimous vote.  The following actions were affected:

6a. Resolution 04-R-02 – The Board adopted Resolution 04-R-02 authorizing the Town Clerk to investigate the sufficiency of Annexation Petition A04-01 and setting a public hearing on the question of annexation for Feb. 4, 2004.  A copy of the Resolution 04-R-02 is incorporated into these minutes as an addendum page. 

6b. Resolution 04-R-03 – The Board adopted Resolution 04-R-03 authorizing the Town Clerk to investigate the sufficiency of Annexation Petition A04-02 and setting a public hearing on the question of annexation for Feb. 4, 2004.  A copy of the Resolution 04-R-03 is incorporated into these minutes as an addendum page.

6c. Resolution 04-R-04 The Board adopted Resolution 04-R-04 authorizing the Town Clerk to investigate the sufficiency of Annexation Petition A04-03 and setting a public hearing on the question of annexation for Feb. 4, 2004.  A copy of the Resolution 04-R-04 is incorporated into these minutes as an addendum page.

            6d. Budget Amendment, $13,415  ‑ The Board adopted an amendment to the FY 2003-04 budget in the amount of $13,415 to receive insurance proceeds.  A copy of the budget amendment is incorporated into these minutes as an addendum page.

            6e. Project Ordinance 04-01  ‑ The Board adopted project ordinance 04-01 in the amount of $1,626,500 to establish a project fund for the new Holly Springs Road fire station.  A copy of the project ordinance 04-01 is incorporated into these minutes as addendum pages.

6f. Minutes ‑ The minutes of the Board’s regular meeting held on Jan. 6, 2004 were approved.

 

7a.  Sunset Lake Road/Holly Springs Road Right of Way Acquisitions Contract B Ms. Sudano said the request is for approval of a proposal for acquisition services for the right of way and associated easements needed for the Sunset Lake Road/Holly Springs Road intersection project.  She said that there are 34 parcels that require acquisition services. 

Ms. Sudano said the proposal is to enter into an agreement with Carolina Land Acquisitions Inc. in the amount of $53,800, plus a 10% contingency to provide for additional services, if necessary, on particular parcels.  She said that the town will not know which parcels may require additional services until we complete appraisals and the initial acquisition contacts.  She said that some contingency funds may be required to secure signatures on right of entry agreements if the right of way is not secured prior to the beginning of construction. 

Action: The Board approved a motion to enter a professional services agreement with Carolina Land Acquisitions, Inc. for Sunset Lake Road and Holly Springs Road right of way acquisitions in the amount of $58,800. 

        Motion By: Taylor

Second By: Womble

Vote: Unanimous

A Copy of the Carolina Land Acquisitions, Inc. agreement is incorporated into these minutes as addendum pages.

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7b. 2004 Town Board Winter Retreat B Ms. Powell said the Board to set a special meeting for 6 p.m. Friday, Jan. 30 through noon Sunday, Feb. 1, 2004 to be held at Pine Needles Lodge in Southern Pines for the purpose of discussing the following issues during a retreat: 

        Action: The Board approved a motion to a set special meeting of the Board for 6 p.m. Friday, Jan. 30 through noon Sunday, Feb. 1, 2004 to be held at Pine Needles Lodge in Southern Pines for the purpose of discussing issues in retreat.

        Motion By: Dickson

Second By: Atwell

Vote: Unanimous

                               

 8.  Public Comment: At this time, an opportunity was provided for members of the audience who had registered to speak to address the Board on any variety of topics not listed on the night=s agenda.  The following citizens were heard:

Pat Anderson, of 620 St Vincent Drive, said that he would like to see more direction in the parks and recreation for more soccer teams and fields.  Mr. Anderson requested the Board to discuss his concern at the Town Board retreat and to respond back to him.

 

 9.  Other Business: Commissioner Atwell asked how many soccer fields does the town have and when did the Avent Ferry road fields become available.  Mr. Bradley said that the soccer fields were used in September, and there are a total of13 fields.  He added the tow also will be able to use at least two additional fields at the new high school.

 

10.  Manager=s Reports: Mr. Simmons said the construction of the police station project is on schedule and will be completed in February.  Mr. Simmons said that staff met with Wake County regarding the beginning of the design process for the proposed library. 

        Mayor Sears said that Wake County Human Services will be starting a program called TRACS for citizens who need transportation in the Fuquay-Varina, Holly Springs, and Willow Springs areas.  He said TRACS will start February 2, for two (2) days per week on Mondays and Thursdays. 

        Commissioner Dickson made a proclamation to wish the Carolina Panthers good luck in the Super Bowl game.

        Action:  The Board approved a motion to extend its best wishes for success to the Carolina Panthers in this year’s Super Bowl.

        Motion:  Dickson

        Second:  Atwell

        Vote:  Unanimous

 

11.  Closed Session: None.

 

12.  Adjournment:  There being no further business for the evening, the Jan. 20, 2004, meeting of the Holly Springs Board of Commissioners was adjourned at 7:35 p.m. following a motion by Commissioner Dickson, a second by Commissioner Atwell, and a unanimous vote.

 

Respectfully submitted on Tuesday, February 3, 2004.

 

 

 

                                                                  

_________________________________

Linda R. Harper, CMC

Deputy Town Clerk

Addendum pages as referenced in these minutes follow and are a part of the official record.